6-2025 Leaf Proposal Forms - PennBid (003).pdf
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- New Public Works Facility
- Solicitation number
- Not on record
- Issued by
- Lancaster County, Pennsylvania
About this file
Lancaster Township is seeking proposals for a leaf collection service contract through a formal bidding process for municipal services. The bid solicitation covers the collection and disposal of approximately 350 fifteen-cubic-yard loads of leaves, with a mandatory pre-bid meeting scheduled for November 13, 2025, at 10:00 AM. Sealed proposals will be electronically submitted via the PennBid portal by 10:00 AM on November 19, 2025. The initial contract term is from the second Monday of October to December 31st each year, with the potential for two additional one-year extensions if mutually agreed upon by both parties.
The contractor must provide two collection machines and two trucks capable of hauling fifteen cubic yards per load, along with necessary equipment such as hand tools, safety gear, and personnel including truck operators and a crew leader. Bidders are required to submit a certified check or bid bond for 10% of the first-year bid price, provide three references from similar municipal service projects, and include documentation of available equipment. The award will be made to the lowest qualified bidder, with the township reserving the right to reject any or all bids. Leaf collection will be performed during daylight hours, with the contractor responsible for daily route notification, load tracking, and adherence to specified street collection schedules.
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Other files
| File | Type | Posted |
|---|---|---|
| 1-Project Manual.pdf | ||
| 2-Contract Drawings.pdf | ||
| 3-Signed Street (Map 1).pdf | ||
| 7-Leaf Facility Map.pdf | ||
| 2-Signed Street (Map 2).pdf | ||
| 4-Signed Street (Map 3).pdf | ||
| 1-Leaf Bid - PennBid.pdf | ||
| 5-Sweeping-and-Leaf-Collection-Zones.pdf |
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Text version
Lancaster Township
Leaf Collection
Proposal and Contract when Executed.
Please type or print
Firm Name________________________________________ by __________________________
Address_______________________________________________________________________
Address_______________________________________________________________________
Telephone______________________________________________
Note: The Bid Price information below is included with the Bidding Documents for Reference. Bidders shall complete the electronic bid form within PennBid (“Prepare Your Submission” tab), inclusive of all pricing items and required supporting documents as identified.
To be executed only if the above is accepted.
Accepted on ___________________________
By Lancaster Township
Chairperson, Board of Supervisors Contractor
Attested by _______________________________________________________________ (Place seal here) Witness
Lancaster Township 1240 Maple Avenue Lancaster, PA 17603
(223)221-7523 Dgroff@twp.Lancaster.pa.us
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Leaf Collection
Sealed proposals will be received by the Board of Supervisors of Lancaster Township, a Township of Second Class of Lancaster County. Be submitted on official bid forms provided by Lancaster Township and uploaded electronically via the Penn Bid portal until 10:00 AM, prevailing time on Wednesday November 19th, 2025, for the following:
Collection and disposal of approximately three hundred fifty (350) fifteen (15) cubic yard loads of leaves as per specifications, references must be provided.
A mandatory pre bid meeting will be held on Thursday November 13, 2025, at 10:00 AM at the Township office.
All proposals must:
• Be submitted on official bid forms provided by Lancaster Township and uploaded electronically via the Penn Bid portal.
• Include a certified check or bid bond in the amount of 10% of the first-year bid price, made payable to Lancaster Township.
• Include a list of at least three (3) references from municipalities or organizations where similar services were performed.
• Be electronically submitted no later than the due date and time, via Penn Bid at https://pennbid.bonfirehub.com.
• Questions regarding this project shall be submitted via the “Ask a Question” feature in Penn Bid. Responses to questions which require an addendum or changes to the Bidding Documents will be issued via a Public Notice and posted on Penn Bid. Bidders who have registered with and downloaded documents for this project from Penn Bid will be notified by email when a change or addenda has been posted.
Late bids will not be considered.
Devin Groff Lancaster Township Public Works Superintendent mailto:Dgroff@twp.Lancaster.pa.us https://pennbid.bonfirehub.com/
Conditions and Specification
1. The proposal must be accompanied by a certified check or bid bond in the amount of ten (10) percent of the year 2026 bid made payable to Lancaster Township.
2. Total yearly bid shall be based upon price per load time’s 350 loads 15 cubic yard loads, total loads may vary depending on conditions, and contractor will be paid based on a per load basis.
3. Award shall be made to the lowest qualified bidder.
4. Contract length shall be from the second Monday of October to December 31st of each year of the contract, leaf collection will be performed during daylight hours only. It is anticipated but not guaranteed that a reasonable amount of leaves will be available for pick up between these dates, contract dates may be adjusted due to conditions.
5. Lancaster Township reserves the right to reject any or all bids, to waive any informality in bids, to accept in whole or in part such bid or bids as may be deemed in the best interest of the township.
6. The contractor shall include as part of this contract a Workmen’s Compensation Certificate and a Certificate of Insurance naming Lancaster Township as additional insured.
7. The proposal shall be submitted by the date and time advertised, on forms provided by the Township and shall be sealed in an envelope clearly marked: ‘’PROPOSAL FOR LEAF
COLLECTION”.
8. Type all names below signatures.
9. This three (3) year contract may be extended for two - one year contract extensions if agreed upon by both parties.
10. Provide references with bid, Email and phone numbers of owners and foreman.
11. Contractor must provide pictures of all equipment to be used at time of bid submission, or submit copies of sales or lease agreements of equipment to be used.
12. A mandatory pre bid meeting will be held on Thursday November 13th, 2025, at 10:00 AM in the Township office.
Condition and Specifications
Scope of Work
Performance in Lancaster Township of leaf collection, leaf collection is a municipal service provided to all residents that participate in the Township trash and recycling program.
Leaves are to be picked up from the designated areas and disposed of at designated leaf disposal sites; the contractor may determine the daily pickup route but must notify the Township as to daily route 48 hours in advance. Signed collection streets must be collected on the days specified by the signs and in the Township collection calendar. Contractor must provide daily leaf load counts. Contractor must provide check off list of streets collected and approximate times each day.
See Signed Street and Recommended Collection Zone Maps attached.
Equipment Provided by Contractor
All equipment (including Fuel) is to be provided by Contractor. At a minimum, the contractor must provide two collection machines and for each collection machine, two (2) trucks, each capable of hauling and dumping a minimum of fifteen (15) cubic yards of leaf material.
Each truck shall be equipped with a beacon or strobe light, the contractor shall be responsible for all maintenance of all trucks both daily and long term, no additional compensation shall be provided for truck maintenance, the contractor shall provide competent operators for the trucks, and must conform to all DOT regulations.
The Township at their discretion may decide to supply GPS tracking devices for Contractor’s leaf equipment.
The contractor shall provide all hand tools, rakes, pitch forks, leaf blowers, and any other tools for moving leaf material to the collection machines.
The contractor shall provide safety vests, hard hats, eye protection, and any rain gear needed for their employees working under this contract.
Personnel Requirements
In addition to the truck operators, the contractor shall provide for each crew, a crew leader who will ensure effective communication with the Township representative.
In addition to the crew leader, the contractor shall provide material handlers as needed to keep the crew productive, and flaggers when needed.
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