1-Leaf Bid - PennBid.pdf

INVITATION TO BID

Lancaster Township, Lancaster County, Pennsylvania Bulk Leaf Collection

1. General Information

Project Title: Bulk Leaf Collection Location: Lancaster Township, 1240 Maple Avenue, Lancaster, PA 17603 Bid Due Date: Wednesday, November 19, 2025, at 10:00 AM (prevailing time) Pre-Bid Meeting (Mandatory): Thursday, November 13, at 10 am Contact Person: Devin C. Groff, Public Works Superintendent Phone: 223-221-7523 Email: Dgroff@twp.Lancaster.pa.us, however all questions regarding this project shall be submitted via the “Ask a Question” feature in PennBid at https://pennbid.bonfirehub.com

2. Invitation to Bid

Sealed proposals will be received by the Board of Supervisors of Lancaster Township, a Second-Class Township of Lancaster County, Pennsylvania, for the collection and disposal of approximately three hundred fifty (350) fifteen (15) cubic yard loads of leaves, as per specifications provided herein. Bids must be submitted electronically via PennBid at https://pennbid.bonfirehub.com and Bidding Documents can be obtained at no cost on PennBid.

3. Scope of Work

The successful contractor shall:

• Provide all labor, equipment, and materials required to collect and dispose of approximately 350 loads of leaves (15 cubic yards per load).

• Collect leaves in accordance with a schedule and routing plan approved by the Township.

• Dispose of leaves at a Pennsylvania Department of Environmental Protection (PA DEP) approved composting or disposal facility. (Location of Drop off provided)

• Maintain records of quantity collected and submit reports to the Township with all invoices and a final report after the final pickup is completed.

• Comply with all applicable local, state, and federal regulations.

4. Bid Requirements mailto:Dgroff@twp.Lancaster.pa.us https://pennbid.bonfirehub.com/

All proposals must:

• Be submitted on official bid forms provided by Lancaster Township and uploaded electronically via the PennBid portal.

• Include a certified check or bid bond in the amount of 10% of the first-year bid price, made payable to Lancaster Township.

• Include a list of at least three (3) references from municipalities or organizations where similar services were performed.

• Be electronically submitted no later than the due date and time, via PennBid at https://pennbid.bonfirehub.com.

• Questions regarding this project shall be submitted via the “Ask a Question” feature in PennBid. Responses to questions which require an addendum or changes to the Bidding Documents will be issued via a Public Notice and posted on PennBid. Bidders who have registered with and downloaded documents for this project from PennBid will be notified by email when a change or addenda has been posted.

Late bids will not be considered.

5. Pre-Bid Meeting

A mandatory pre-bid meeting will be held on:

• Date: Thursday November 13, 2025.

• Time: 10 AM (prevailing time)

• Location: Lancaster Township Office (Outside Perry Avenue Doors) 1240 Maple Ave, Lancaster PA 17603

Failure to attend will result in disqualification.

6. Contract Term

The initial contract shall be for three (3) years, with an option to renew for up to two (2) additional one-year terms upon mutual agreement of both parties and satisfactory performance.

7. Insurance Requirements

The successful bidder shall provide:

• General Liability Insurance: $1,000,000 per occurrence / $2,000,000 aggregate

• Automobile Liability Insurance: $1,000,000 combined single limit

• Workers’ Compensation Insurance: As required by Pennsylvania law

• Lancaster Township shall be named as an additional insured on all applicable policies.

• Proof of insurance must be submitted prior to contract execution.

8. Legal and Regulatory Compliance

• The project is subject to the Pennsylvania Second Class Township Code and Pennsylvania Procurement Laws.

• The contractor must comply with all applicable labor laws, including the Pennsylvania Prevailing Wage Act, if applicable.

• The Township reserves the right to reject any and all bids, waive any informalities, and award the contract in the best interest of the Township.

9. Award Criteria

Bids will be evaluated based on:

• Total cost

• References and prior experience

• Compliance with bid specifications

• Ability to meet scheduling requirements

• Responsiveness and completeness of the bid

10. Reservation of Rights

Lancaster Township reserves the right to:

• Reject any or all bids.

• Award the contract in whole or in part;

• Waive irregularities or technicalities;

• Investigate bidder qualifications; and

• Require post-award documentation before contract execution.

11. Bid Form Availability

Bid documents and forms are available at no cost on PennBid at https://pennbid.bonfirehub.com

12. Public Opening

• Date: Wednesday, November 19, 2025,

• Time: 11:00 AM (prevailing time)

• Location: Lancaster Township Municipal Building

Issued by:

Devin C. Groff Public Works Superintendent Lancaster Township

Attachments:

• Bid Form (to be filled out and submitted)

• Specifications Sheet

• Sample Contract

• Non-Collusion Affidavit

• Bid Bond Form

Attachments: