6-2. RFP Trailhead Restroom Floor Refinishing Specifications.pdf

Boulder County Purchasing 1325 Pearl Street

Boulder, CO 80302

SPECIFICATIONS

PROJECT SITE AMENITIES:

1. Park to Remain Open:

a. Use of the park and other amenities at the trailhead by the public will remain open and accessible.

b. The contractor and all associated subcontractors are expected to keep entrances, exits, and trailways accessible to the park users at all times unless approved by the County prior to blocking off.

2. Staging Area:

a. The contractor shall keep any staging area materials or equipment out of the way of the public or public passage.

b. All materials and/or equipment should remain in the indicated area of operation that will be outlined by the County prior to the project starting.

3. Electric service:

a. There will not be any electricity provided onsite for contractor use for the duration of the project.

4. Restroom service:

a. It is expected that the contractor will only fully shut down one side of the restroom at a time as to leave the other side open for public and contractor use.

5. Water service:

a. The contractor is responsible for providing their own water.

SPECIFICATIONS:

1. Project Scope:

a. The Contractor shall furnish all labor, materials, equipment, and supervision necessary to complete the resurfacing and installation of a new resinous flooring system in designated trailhead restroom facilities. Work includes, but is not limited to:

i. Removal and proper disposal of existing floor coatings or failing substrate as needed.

ii. Surface preparation, including cleaning, degreasing, patching cracks, and mechanically profiling the concrete substrate to ensure proper bonding.

iii. Install six-inch (6”) baseboard prior to applying resinous flooring system.

iv. Procure an approved acrylic epoxy resinous flooring system with a slip-resistant finish.

v. Application of any necessary primers, moisture barriers, or topcoats per manufacturer’s specifications.

vi. Protection of adjacent fixtures, walls, and finishes during installation.

vii. Site cleanup and disposal of all waste in compliance with local and state regulations.

2. Material Requirements:

a. Flooring system shall be a high-performance, commercial-grade resinous system designed for wet environments and heavy foot traffic.

b. Product must provide excellent chemical and abrasion resistance.

c. Finish must include an integral slip-resistant additive appropriate for public restroom use.

d. All products shall be installed strictly in accordance with the manufacturer’s instructions.

e. Materials must comply with applicable local, state, and federal environmental and safety regulations.

3. Locations of Potential New Flooring Systems:

a. Caribou Ranch—1521 CR 126 Nederland, CO

b. Rabbit Mountain—14950 N. 55th St. Longmont, CO

c. Mud Lake—2034 CR 126 Nederland, CO

d. Walker Ranch (South Boulder Creek)—7701 Flagstaff Rd. Boulder, CO

e. Heil Valley Ranch—1188 Geer Canyon Rd. Boulder, CO

f. Heil Valley Ranch Corral Trailhead—257 Geer Canyon Rd. Boulder, CO

g. Pella Crossing (East)—11600 N. 75th St. Longmont, CO

h. Meyers Gulch (at Walker Ranch)—7250 Flagstaff Rd. Boulder, CO

i. Marlott (Pella West) 11600 N. 75th St. Longmont, CO

j. Hall Ranch—31635 CO Hwy 7 Lyons, CO

k. Picture Rock—182 Gulch Rd. Lyons, CO

l. Beech—3100 Neva Rd. Boulder, CO

m. Lagerman Reservoir—7100 Pike Rd. Longmont, CO

n. Lefthand Valley Grange—7075 N. 83rd St. Niwot, CO

o. Betasso Preserve—377 Betasso Rd. Boulder, CO

p. Walden Ponds (West)—3893 N. 75th St. Boulder, CO

q. Walden Ponds (East)—3893 N. 75th St. Boulder, CO

r. Agriculture Heritage Center—8348 CO Hwy 66 Longmont, CO

4. Work Conditions & Schedule:

a. Work shall be scheduled to minimize impact on public use of trailhead facilities.

b. Contractor shall coordinate closures and provide clear signage and barriers to restrict access until the flooring is fully cured and safe for use.

c. Only one side of the restroom should be completed at a time, as to keep one useable side open for public and worker use while the other side is out of commission during the new flooring installation.

d. Contractor shall adhere to project timeline as agreed upon with the County, considering weather limitations that could impact surface preparation or curing.

e. All work for each trailhead restroom should be completed from start to finish within a fourteen (14) calendar day period.

f. The new restrooms floors must be fully cleaned and operational after completion.

5. Quality Assurance & Performance:

a. Contractor shall provide product data sheets and manufacturer warranty information with the bid.

b. Contractor shall submit a detailed work plan for County approval, including surface preparation methods, installation process, curing time, and safety measures.

c. Installed flooring system shall be warranted against peeling, blistering, delamination, and excessive wear for a minimum of three (3) years.

d. All work shall comply with applicable building codes and ADA accessibility requirements.

6. Safety & Environmental Protection:

a. Contractor shall take appropriate measures to ventilate enclosed areas during installation.

b. Contractor shall provide proper PPE for workers and ensure safe chemical handling practices.

c. All waste materials shall be contained and disposed of in an environmentally responsible manner.

BOULDER COUNTY RESPONSIBILITIES:

1. Project Communication and Coordination:

a. The BCPOS Project Manager (PM) will serve as the primary point of contact and will help coordinate all communication between other BCPOS representatives and the selected contractor.

b. The PM will also coordinate with the design team and the selected contractor to address any questions, construction issues, design change request, submittals, and Requests for Information (RFI).

CONTRACTOR RESPONSIBILITIES:

1. The Contractor shall provide all labor, equipment, qualified personnel, and materials necessary to complete the Project as designed.

2. This includes but is not limited to:

a. Site protection and preparation.

b. Removal of any existing coatings or damaged substrate, surface cleaning and profiling.

c. Installation of the six-inch (6”) floorboards, and installation of the specified resinous flooring system in accordance with manufacturer specifications.

d. The Contractor is also responsible for implementing all necessary safety and traffic control measures to protect workers, County staff, and the public during the duration of the work.

e. Contractor shall ensure proper ventilation and containment of dust and fumes, maintain a clean worksite, and complete final cleanup and waste disposal.

f. All work shall comply with relevant codes, environmental regulations, and County safety protocols.

DELIVERABLES:

1. Labor, Equipment, and Personnel:

a. Supply all labor, tools, equipment, and skilled personnel necessary to perform the work outlined in the project scope.

2. Materials Procurement:

a. Furnish and deliver all required materials, including the specified resinous flooring system and any associated primers, sealers, and non-slip additives.

3. Surface Preparation:

a. Conduct thorough surface cleaning, degreasing, crack repair, and mechanical profiling of the concrete substrate to meet the resin manufacturer’s preparation standards.

b. Remove and dispose of any existing floor coatings, adhesives, or deteriorated substrate material in accordance with local and state disposal regulations.

4. Flooring System Installation:

a. Install six-inch (6”) cove base radius around the entire perimeter of where the floor meets the wall prior to the resinous flooring system installation so that the resinous flooring can the applied to the cove base as well.

b. Install the complete resinous flooring system per the manufacturer’s guidelines, including all necessary base coats, topcoats, and texture materials to ensure a durable, slip-resistant finish.

5. Regulatory Compliance & Safety Controls:

a. Adhere to all applicable codes, safety standards, and environmental regulations throughout the duration of the project.

b. Implement adequate safety measures to protect workers, County staff, and the public.

i. This includes placement of signage, physical barriers, and restricted access zones for the duration of the work.

c. Provide appropriate ventilation during product application in enclosed spaces and ensure fume mitigation meets OSHA and EPA standards.

6. Site Cleanup and Closeout:

a. Maintain a clean and orderly work site. All construction waste, unused materials, and debris shall be removed daily and at project closeout.

b. Upon completion, provide product data sheets, maintenance guidelines, and applicable warranty documentation for all installed materials.

PERMITS, LICENSES, LOCATES AND CODES:

The selected Contractor shall have full responsibility for identifying and obtaining, prior to the start of work, and for maintaining throughout the term of the Project, any permits and licenses which may be required in order to carry out the work. The Contractor shall also be responsible for following all State and County codes, which may be required in order to carry out the Project.

The Contractor shall also be responsible for all "locates" of all public utilities related to performing work under the terms of this Contract. The Contractor shall also be responsible for insuring that any of its subcontractors performing work on the Project satisfy the provisions of this paragraph.

Contractor is responsible to contact and coordinate with utility companies regarding protection of existing utilities and special requirements at utility crossing locations, as well as, other conditions where work is nearby existing utilities. Contractor shall be responsible for all costs of coordination with utilities including, but not limited to, outages, protection or support and any fees for costs from the utility.

CONTRACTOR LICENSING:

It is the responsibility of the selected Contractor to apply for and ensure the appropriate Contractor’s license is obtained.

General contractors, HVAC contractors, and roofing contractors require licensing through the Boulder County Community Planning and Permitting Department. Electricians and plumbers are required to be licensed through the State of Colorado and registered with the Boulder County Community Planning and Permitting Department. Furthermore, it is required for all Architects, Professional Engineers and Professional Land Surveyors to be fully-licensed through the State of Colorado.

SUBCONTRACTORS:

Contractor is required to disclose to County the complete business name(s) of all potential subcontractors that will be assigned to awarded Projects, should the Contractor be selected.

Contractor acknowledges that it is completely responsible for the actions or inactions of its subcontractors. Contractor shall be responsible for the compliance of all subcontracting parties with the terms of the Contract and with any applicable local, state or federal laws or regulations.

Contractor shall be solely responsible for timely payment of its subcontractors.

CONFLICT OF INTEREST:

Any party that has developed, designed or drafted specifications, requirements, statements of work and/or has participated in planning activities for this RFP may be excluded from consideration for the award of this RFP. Additionally, any party that has developed, designed or drafted specifications, requirements, statements of work and/or has participated in planning activities for future Projects may be excluded from consideration for the award of those Projects.

CHANGE ORDERS:

Any unplanned, change orders, modifications or additional services to this Project, shall be submitted by the Contractor, in a separate, written document, including a fee schedule and completion schedule and presented to the County for review. Approval from the County, in writing, must accompany all change order requests.

OVERNIGHT CAMPING:

Boulder County prohibits any overnight camping for awarded Projects; all operational staff, including designated security staff, are not authorized to be present at Project sites from sunset to sunrise, the open space property will remain closed during these hours to the contractor and its subcontractors and/or designated representatives and/or agents, unless specifically authorized by a BCPOS representative.

HOURS OF OPERATION:

Contractor work hours shall be designated in accordance with each project awarded, in general Monday through Friday, from sunrise to sunset. Unless specified otherwise in individual awarded Projects. Work on Saturdays and Sundays, nights, and designated Federal Holidays shall not be allowed unless approved, in writing, by the County.

OWNERSHIP OF WORK PRODUCT:

All work product, property, data, documentation, information or materials conceived, discovered, developed or created by the selected Contractor pursuant to this bid and subsequent Contract will be owned exclusively by the County. To the extent possible, any Work Product will be deemed to be a work made for hire. The selected Contractor unconditionally and irrevocably transfers and assigns to the County all right, title and interest in and to any Work Product.

The selected Contractor will agree to keep confidential all County Data, and will agree not to sell, copy, modify, reproduce, republish, assign, distribute, data mine, search or disclose any such confidential information to any other person or entity without the County’s written permission, including metadata (e.g. aggregations of county data or analysis of county data content).

The Contractor shall not access County accounts or County Data, except in the event as required by the express terms of a written contract between the mutual Parties and/or at the express written request of the County. All data obtained by the Contractor in the performance of this solicitation resulting in a contract shall become and remain the property of the County. The Contractor shall not use any information collected in connection with the service issued from this solicitation for any purpose other than fulfilling a County contract for this RFP.