4-1. RFP Trailhead Restroom Floor Refinishing Background.pdf

Boulder County Purchasing 1325 Pearl Street

Boulder, CO 80302

INFORMATION

PROJECT BACKGROUND:

The Boulder County Parks and Open Space Department (BCPOS) maintains a network of high-use trailhead facilities that serve thousands of visitors each year. Many of these trailhead restrooms experience significant wear and tear due to heavy foot traffic, exposure to the elements, and challenging cleaning conditions. Over time, the existing flooring surfaces have deteriorated, showing signs of cracking, wearing, and reduced slip resistance, which creates safety concerns and increases maintenance demands.

To address these issues, the County seeks to resurface and upgrade the restroom floors with a durable, resinous flooring system. This new acrylic epoxy coating will provide a long-lasting, easy-to-clean, slip-resistant surface that meets public health and safety standards, enhances visitor experience, and reduces long-term maintenance costs.

This project will support the County’s commitment to providing safe, accessible, and well-maintained recreation facilities while extending the usable life of its trailhead restroom infrastructure.

GENERAL INFORMATION:

The County is seeking a qualified contractor to retain for future projects of the discipline as described.

The successful Contractor(s) will be required to enter into a Contract and meet all insurance requirements as required, prior to any work beginning. The selected Contractor will enter into a five (5) year Contract.

SUBMITTAL INFORMATION:

The evaluation of the qualifications shall be based on the requirements described in this RFP. All properly submitted qualifications will be reviewed, evaluated, and selected by the Evaluation Committee.

1. Proposers are to provide a list to BCPOS of the Boulder County and Colorado professional and/or contractor licenses/certifications held by the company and the key personnel who will be assigned to County awarded projects. Proposers are to provide the license number and explain if held by an individual or the company. All workers shall be certified by the County and/or the State of Colorado for these types of projects, if required.

2. Qualification submittal information must include information regarding company fees, in detail and including personnel hourly rates, equipment, meetings, reports, administrative costs, mileage, travel, and/or other cost information relevant to do business with the County and municipalities with the County. Please include a current rate sheet with submittal.

3. Submit three (3) references for similar projects your company has completed within the last (3) three years and current contact information.

Boulder County reserves the right to reject submittals that do not include evidence of prior experience and current capabilities, including manpower and equipment, necessary to provide the required services and to successfully complete this type of work.

INSURANCE:

All contractors are instructed to thoroughly review all the stated insurance requirements for this Service, the insurance requirements stated are the minimum and standard for Boulder County Government, for this Service. All hired contractors are required to meet the insurance requirements, as stated, for contracted services as part of the Boulder County contracting process. Owner/Sole Proprietors/Officer are not Exempt from the county’s insurance requirements and coverage limits. Please refer to the Insurance Requirements specified in Exhibit A.

Additionally, the Contractor is aware all insurance requirements, as stated, are required to be active for the duration of the contract, or as otherwise stated, whether Projects or Work are awarded from the County.

CONTRACT LANGUAGE:

The successful proposer will be required to enter into a Contract for Services and meet all insurance requirements as required prior to any work beginning. Please refer to Attachment B.

In the event the selected bidder is unable to commence work as agreed to, the County may rescind the bid award and proceed to award the contract to another proposer based on this BID, re-bid the work, or proceed in any lawful manner the County deems necessary.

W-9 REQUIREMENT:

A copy of your business’ 2025 W-9 submitted with your bid is required.

CERTIFICATE OF GOOD STANDING:

A copy of your business’ State issued certificate submitted with your bid is required, if awarded.

Contractor shall be authorized to do business in the State of Colorado and shall provide the county with a current Certificate of Good Standing evidencing such authorization. Furthermore, contractor shall be responsible for all applicable sales and employment taxes.

PAYMENT & PERFORMANCE BONDS:

This specific type of work may require the need to collect a payment bond and a performance bond for a specific project, this will be dependent upon the amount of each project. Bidders are advised the potential exists for bonding requirements to be imposed for future projects. In the event this does occur the following information is provided:

Both a payment and a performance bond are required for projects and each bond must equal 100% of the proposed cost. The cost of this bonding should be factored into the total proposed cost for actual projects.

Payment and Performance Bond requirements are addressed in the attached Sample Contract.

Payment and Performance bonds will be required for projects over $50,000.00. Bonds must be received and approved, by the County, prior to work commencing. If applicable, Retainage and a Notice of Final Settlement posting will be required.

PAYMENT FOR SERVICES:

Payment is subject to the terms of each individual Project awarded.

Contractor shall submit, in writing, to Boulder County, a request for payment. Invoices shall be submitted on company letterhead and include, but not limited to, depending on the activity completed, designated project name and project bid number, date(s), and type of work performed. Additionally, all invoices should contain the current date, invoice number, amount due and current return address.

Additionally, payment for each Project awarded is subject to the terms and conditions of the Boulder County issued Purchase Order. Please refer to Attachment B.

AUTHORIZATION TO START WORK:

The selected Contractor will be issued a Notice to Proceed (NTP) once the contract has been executed. Work shall not commence until the Contractor has received the NTP from the County.

ATTACHMENTS:

The following documents are part of this RFP:

Exhibit A – Insurance Requirements and

1. Attachment A: Trailhead Restroom Floor Reference Photo

2. Attachment B: BCPOS Rules and Regulations

3. Attachment C: Purchase Order Terms and Conditions

4. Attachment D: Boulder County Sample Services Contract

All questions are required to be submitted through Bonfire to comply with legal requirements.