6-1.1 FCE133675-1 General Requirements.pdf

FCE133675-1 Rose Creek Gabion Baskets Const Materials Request for Contract

GENERAL REQUIREMENTS

1.0 PURPOSE / SCOPE:

Salt Lake County Contracts and Procurement, on behalf of Public Works Flood Control, invites your company to bid on providing construction materials for a gabion basket wall along Rose Creek to protect an existing maintenance road from continued scour.

Requested materials include Class III riprap (D50 = 12”), 4-8” rockfill, and galvanized steel gabion wire baskets. Suppliers can bid on any portion of the materials and do not have to furnish a complete bid. This solicitation is for supply of construction materials only. Installation will be performed by Salt Lake County crews and is not part of this solicitation.

The materials provided under this contract are intended for use by County operations crew to install 619 LF of bank stabilization measures for the purpose of preserving an existing maintenance road. The County anticipates executing construction of this work between September 2026 and November 2026. This procurement is for the supply of materials only; installation is not included.

Bidders can bid on any individual portion of materials and do not have to furnish a complete bid across all line items to be considered; individual bid items may be awarded via separate purchase orders or contracts at the County’s discretion.

Payment for riprap and rock fill will be based on actual quantities required, which may be subject to change from the estimated quantities provided.

All material specifications are derived from the 2025 APWA Utah Chapter Manual of Standard Specifications and follow APWA numbering codes, modified strictly for supply and delivery rules (excluding installation clauses). See mandatory requirements for submittals.

Gabion wire baskets must be delivered to the operations yard (see location and requirements below). Aggregate materials (riprap and rockfill) should be available for pick-up by our Salt Lake County operations crew during normal business hours (see the FCE133675 31 36 00 Gabions and FCE133675 31 37 00 Riprap or Rock Lining documents found in the Supporting Documentation area of the bid portal).

Individually bid items may be awarded to separate bidders as the required materials may not be available from a single bidder.

2.0 CONTENTS:

If any provision or specification in this “Request for Bids” (RFB) is ambiguous or is disputed by a bidder, the bidder must notify the County Contracts and Procurement Division prior to the opening of the bids. No dispute or protest concerning the ambiguity of these specifications or provisions of this RFB shall be accepted following opening of the bids.

3.0 QUESTIONS:

Questions shall be submitted through our online solicitation system, Utah Public Procurement Place (U3P) powered by Bonfire. Questions are due prior to the question due date and time specified. If a question/answer changes the RFB document, the change will be released in an amendment to the solicitation event. Bidders who have stated their “Intent to Bid” in the U3P system will receive email notice of questions and amendments. Do NOT contact the Agency, Division, Department, or other County officers or employees.

4.0 CONTRACT TERM:

The contract resulting from this solicitation will become effective on the date of execution and expire on October 31st, 2027. The County reserves the right to review the contract on a regular basis regarding performance and cost analysis and may negotiate price and service elements during the term of the contract.

5.0 ESTIMATED USAGE:

No minimum or maximum quantity or purchases under this contract can be specified.

Quantities provided via the Bid Schedule are estimates only, and actual usage may vary. The County reserves the right to adjust quantities or purchases, as needed.

6.0 AWARD:

Salt Lake County may award bids and contracts to bidders through a preference system. Please refer to the preference attachment.

Salt Lake County may reject any or all bids if it is deemed to be in the best interest of the County.

Salt Lake County reserves the right to do a multiple award by awarding individually bid items to separate bidders. Pricing evaluation will be based off the lowest cost for each item bid.

The lowest apparent bidder(s) must provide all submittals for each material included in their bid, as noted in the attached engineering specifications, within 5 business days of notification of intent to award and prior to final contract execution.

7.0 PRICING:

https://solutions.sciquest.com/apps/Router/SupplierLogin?Custorg=StateOfUtah

Bidders are to submit their pricing for each item for which they intend to bid in the Bid Schedule attachment under the Supporting Documentation area of the bid portal.

Contracted pricing must include all associated costs, including shipping, handling, and any other applicable service charges. Delivery charges are to be shipped FOB destination, Freight Pre-paid. Actual prices paid will be those prices offered within the awardee(s)’ respective bid schedule.

Pricing evaluation will be based off the lowest cost for each item bid. Individually bid items may be awarded to separate bidders.

8.0 PRICE ESCALATION I DE-ESCALATION:

Pricing should be guaranteed for a period of one year from contract award or through October 31st, 2027, whichever is earlier.

9.0 PARTIAL BID SUBMISSION:

Partial bids are allowable and Salt Lake County reserves the right to do a multiple award by awarding individually bid items to separate bidders. Bidders must provide a price on the Bid Schedule for each item for which they intend to bid. Items for which bidders do not intend on bidding should be marked ‘n/a’ or left blank.

10.0 DELIVERY:

Items shipped FOB Destination (gabion baskets) must be delivered to the Flood Control Operations Yard located at 6960 S 604 W, Midvale, UT, 84047. Bidder must provide a minimum 48-hours advance notice to Trever Swensen (801-971-2146, TLSwensen@saltlakecounty.gov) prior to a delivery truck arrive on-site. Deliveries will only be accepted between 7:00 AM and 2:00 PM, Monday through Friday, excluding County holidays. Bidder must be able to provide a delivery within 4 weeks of contract award. Items shall be shipped FOB Destination. Gabion baskets must be shipped flat, securely palletized, and banded to allow for mechanical offloading by a Salt Lake County forklift. Responsibility and liability for loss or damage will remain with Bidder until final inspection and acceptance by County staff.

Aggregates (rock fill and riprap) will be picked up and hauled by Salt Lake County staff during construction. These aggregates must be readily accessible for Salt Lake County commercial dump trucks during normal operating hours (7:00 AM to 3:30 PM, Monday– Thursday). Bidder must guarantee material availability within 24 hours of an electronic or phone order during construction. Bidder will be given a minimum 14-day notice for the start of construction. The Bidder’s loading site must be located within a 40-mile radius of the project site (to optimize hauling logistics). The project site for this determination will be the intersection of S 3160 W and W 13680 S in Riverton, UT.

mailto:TLSwensen@saltlakecounty.gov

Evaluation of award will be based upon the total shown in respective bidders’ Bid Schedule and award is to be made to the lowest responsive, responsible bidder(s) submitting the lowest cost.

11.0 WARRANTY:

Bidder shall provide the manufacturer’s standard warranty, if applicable, for gabion baskets. Manufacturer’s standard warranty should extend for a minimum of 12 months.

All materials shall be free from defects and shall meet the requirements of the applicable specifications at the time of delivery or County pickup. Refer to T&C #2.

Respond with any additional warranty months bidder offers.

12.0 REQUIRED INSURANCE POLICIES:

GENERAL INSURANCE REQUIREMENTS FOR ALL POLICIES.

A. Any insurance coverage required herein that is written on a “claims made” form rather than on an “occurrence” form shall (i) provide full prior acts coverage or have a retroactive date effective before the date of this Agreement, and (ii) be maintained for a period of at least 3 (three) years following the end of the term of this Agreement or contain a comparable “extended discovery” clause. Evidence of current extended discovery coverage and the purchase options available upon policy termination shall be provided to the County.

B. All policies of insurance shall be issued by insurance companies licensed to do business in the State of Utah and either:

(i) Currently rated A- or better by A.M. Best Company;

—OR—

(ii) Listed in the United States Treasury Department’s current Listing of Approved Sureties (Department Circular 570), as amended.

C. Bidder shall furnish certificates of insurance, acceptable to the County, verifying the foregoing matters concurrent with the execution hereof and thereafter as required.

D. In the event any work is subcontracted, bidder shall require its subcontractor, at no cost to the County, to secure and maintain all minimum insurance coverages required of the bidder hereunder.

E. In the event that governmental immunity limits are subsequently altered by legislation or judicial opinion, bidder shall provide a new certificate of insurance within 30 (thirty) days after being notified thereof in writing by the County, certifying coverage in compliance with the modified limits or, if no new limits are specified, in an amount acceptable to the County.

F. All required certificates and policies shall provide that coverage thereunder shall not be canceled or modified without providing 30 (thirty) days prior written notice to the County in a manner approved by the County District Attorney.

G. In the event bidder fails to maintain and keep in force any insurance policies as required herein, County shall have the right at its sole discretion to obtain such coverage and reduce payments to for the costs of said insurance.

REQUIRED INSURANCE POLICIES.

agrees to secure and maintain the following required policies of insurance in accordance with the general insurance requirements set forth in the preceding subsection:

A. Workers’ compensation and employer’s liability insurance as required by the State of Utah unless a waiver of coverage is allowed and acquired pursuant to Utah law. This requirement includes bidders who are doing business as an individual and/or as a sole proprietor as well as corporations, limited liability companies, joint ventures and partnerships. In the event any work is subcontracted, bidder shall require its subcontractor(s) similarly to provide workers’ compensation insurance for all of the latter’s employees, unless a waiver of coverage is allowed and acquired pursuant to Utah law.

B. Commercial general liability insurance on an occurrence form with the County as an additional insured, in the minimum amount of $1,000,000 per occurrence with a $2,000,000 general policy aggregate and $2,000,000 products completed operations policy aggregate. The policy shall protect the County, , and any subcontractor from claims for damages for personal injury, including accidental death, and from claims for property damage that may arise from ’s operations under this Agreement, whether performed by bidder itself, any subcontractor, or anyone directly or indirectly employed by either of them. Such insurance shall provide coverage for premises operations, acts of independent s, and completed operations.

C. Commercial automobile liability insurance that provides coverage for owned, hired, and non-owned automobiles, with the County as an additional insured, in the minimum amount of $1,000,000 per occurrence.