Solicitation 5TS67070224.pdf

Item Unique Identification (IUID) Data Labels

And

IUID Data Label Processing and Management Services

A procurement by the U.S. General Services Administration on behalf of The United States Air Force

Air Force Automatic Identification Technology Program Management Office

(AF/AIT/PMO)

Solicitation Number / Contract Number

GSA ITSS # 5TS57070224 / GS05T08BMD0010

NAICS 339943 – Marking Device Manufacturing

IUID Data Labels

TSS Solicitation # 5TS57070224 Contract GS05T08BMD0010

IUID Data Labels

IUID Data Label Processing and Management Services

Table of Contents

Page

SECTION A – Solicitation / Award Signature . . . . . . A-1

SECTION B – Items / Services and Prices. . . . . . B-1

B.1 General . . . . . . . . . B-1 B.2 Contract Term. . . . . . . . . B-1 B.3 Prices . . . . . . . . . B-1 B.4 Quantities . . . . . . . . . B-1 B.5 Schedule of Items/Services and Prices (also see Attachment 1). . B-2

SECTION C – Performance Work Statement . . . . . . C-1

(Separate Table of Contents Provided in Section C)

SECTION D – Packaging and Marking . . . . . . . D-1

D.1 Preservation, Packaging and Packing. . . . . . D-1 D.2 Special Packaging Requirements . . . . . D-1 D.3 Packing List. . . . . . . . . D-1 D.4 Cost of Packing, Marking & Storage of Items. . . . . D-1

SECTION E – Inspection and Acceptance . . . . . . E-1

E.1 Clauses Incorporated by Reference. . . . . . E-1 E.2 Inspection . . . . . . . . . E-1 E.3 Acceptance. . . . . . . . . E-1 E.4 Contractor Acceptance or Rejection Notice. . . . . E-2

SECTION F – Delivery or Performance . . . . . . . F-1

F.1 Clauses Incorporated by Reference . . . . . F-1 F.2 Deliveries . . . . . . . . . F-1 F.3 Delivery Dates and Places. . . . . . . F-1

F.3.1 IUID Data Labels. . . . . . . . F-1 F.3.1 Performance of Services. . . . . . . F-1 F.3.1 Data Items. . . . . . . . F-1 Table F-1 Contract Data Requirements List (CDRL). . . . F-2

SECTION G – Contract Administration Data . . . . . . G-1 G.1 Contacts . . . . . . . . . G-1

G.1.1 General Information. . . . . . . G-1 G.1.2 Correspondence. . . . . . . . G-1

TSS Solicitation # 5TS57070224 Contract GS05T08BMD0010

G.1.3 PCO. . . . . . . . . G-1

G.1.4 ACO. . . . . . . . . G-2

G.1.5 COTR. . . . . . . . . G-2

G.1.6 Program Manager and Project Manager. . . . . G-2 G.1.7 Contractor Representative. . . . . . G-3

G.2 Limitation to Government Representative Authorization . . . G-3 G.3 Ombudsman. . . . . . . . . G-3 G.4 Post Award Evaluation of Contractor Performance. . . . G-4 G.5 Invoicing and Payment. . . . . . . . G-4 G.6 Invoice Procedures. . . . . . . . G-4 G.7 Remittance. . . . . . . . . G-6 G.8 Funding . . . . . . . . . G-6

SECTION H – Special Contract Requirement . . . . . . H-1

H.1 Type and Term of Contract. . . . . . . H-1 H.2 Kick-off Meeting. . . . . . . . . H-1 H.3 Maximum Ordering Ceiling and Minimum Ordering Guarantee. . . H-1 H.4 IUID Data Label Request Workflow. . . . . . H-1 H.5 Travel . . . . . . . . . H-1 H.6 Protection of Proposal and Contract Information . . . . H-1 H.7 Small Business Set-Aside. . . . . . . H-2 H.8 Contractor Performance . . . . . . . H-2 H.9 Government Delays in Reviewing. . . . . . H-3 H.10 Alternate Dispute Resolution. . . . . . . H-3 H.11 Ordering Instructions. . . . . . . . H-3

H.11.1 Who is Authorized to Place Orders. . . . . H-3 H.11.2 Order Placement Process – GSA. . . . . H-3 H.11.3 Order Placement Process – Government Purchase Cards. . H-4 H.11.4 Ordering Period. . . . . . . . H-4 H.11.5 Order Close Out. . . . . . . . H-4 H.11.6 FPDS-NG Reporting. . . . . . . H-5

H.12 Application of Cost Reimbursement Provisions. . . . . H-5

SECTION I – Contract Clauses . . . . . . . . I-1

I.1 Clauses Incorporated by Reference . . . . . I-1 I.2 Clauses In Full Text . . . . . . . I-4

I.2.1 52.212-4 Contract Terms and Conditions—Commercial Items . I-4 I.2.2 52.212-5 Contract Terms and Conditions Required to Implement. I-9

Statutes or Executive Orders—Commercial Items I.2.3 252.212-7001 Contract Terms and Conditions Required to. . I-13

Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items.

I.2.4 52.216-18 Ordering. . . . . . . I-15 I.2.5 52.216-22 Indefinite Quantity. . . . . . I-15 I.2.6 552.232-70 Invoice Requirements . . . . . I-16 I.2.7 552.232-77 Payment by Gov. Commercial Purchase Card . I-16 I.2.8 52.244-6 Subcontracts for Commercial Items. . . . I-17 I.2.9 52.252-6 Authorized Deviations in Clauses. . . . I-18

TSS Solicitation # 5TS57070224 Contract GS05T08BMD0010

SECTION J – Attachments . . . . . . . . J-1

J.1 Attachment 1 - Schedule of Items / Services and Prices . . . J-1 J.2 Attachment 2 - Mil-Std-130N . . . . . . J-1 J.3 Attachment 3 - IUID Web Design & Usability Guide . . . J-1 J.4 Attachment 4 - Quality Assurance Surveillance Plan . . . J-1

SECTION K–Representations, Certifications and Other Statements of Bidders K-1

K.1 Clauses Incorporated by Reference . . . . . K-1 K.2 Electronic Representations and Certifications. . . . . K-1 K.3 Small Business Program Representations. . . . . K-2 K.4 Buy American Act Certificate. . . . . . . K-4 K.5 NAICS Codes and Size Standard . . . . . K-4 K.6 Manual Representations and Certifications . . . . K-4

SECTION L – Instructions, Conditions, and Notices to Offerors . . . L-1

L.1 Clauses Incorporated by Reference . . . . . L-1 L.2 52.215-1 Instructions to Offerors—Competitive Acquisition. . . L-2 L.3 Proposal Contents . . . . . . . L-6

L.3.1 “Remit to” address. . . . . . . L-6 L.3.2 agreement with terms, conditions, and provisions. . . L-6 L.3.3 relevant data. . . . . . . . L-6 L.3.4 unnecessarily elaborate presentation. . . . . L-6 L.3.5 submission unclassified. . . . . . . L-6 L.3.6 assumptions. . . . . . . . L-6 L.3.7 technical proposal. . . . . . . L-6

L.3.7.a. Capabilities and Resources. . . . . L-6 L.3.7.b. Vendor Product vs. Government Requirement . . L-6 L.3.7.c. Samples. . . . . . . L-6 L.3.7.d. Production & Delivery Capability . . . . L-7 L.3.7.e. Shipping Strategy. . . . . . L-7 L.3.7.f. Web-based Interface Demonstration. . . . L-7 L.3.7.g. Web-based Interface Implementation . . . . L-7 L.3.7.h. Data Items. . . . . . . L-8 L.3.7.i. Proposal Clarity. . . . . . . L-8 L.3.7.j. Extraneous. . . . . . . L-8

L.3.8 price. . . . . . . . . L-8 L.3.9 commercial warranty. . . . . . . L-9 L.3.10 compliance with Section 508 of the Rehabilitation Act of 1973. . L-9 L.3.11 confirm Central Contractor Registration (CCR). . . . L-9 L.3.12 confirm Representations and Certifications. . . . L-9 L.3.13 Past Performance information. . . . . . L-9 L.3.14 Partial Proposal . . . . . . . . L-9 L.3.15 Alternate Proposals . . . . . . L-9

L.4 Proposal / Quotation Submission Instructions. . . . . L-10 L.4.1 Submission. . . . . . . . L-10 L.4.2 ITSS Attachment Restrictions. . . . . . L-10 L.4.3 ITSS Registration Requirement. . . . . . L-10

TSS Solicitation # 5TS57070224 Contract GS05T08BMD0010

L.5 Proposal/Quotation Retention . . . . . . L-10 L.6 Proposal Preparation Costs . . . . . . L-10 L.7 Proposal Privacy . . . . . . . . L-11 L.8 Requests for Changes, Clarifications or Additional Information . . L-11 L.9 Debriefings . . . . . . . . L-11 L.10 Questions and Requests for Clarification . . . . . L-11 L.11 Amendments to Solicitation . . . . . . L-12 L.12 Discussions . . . . . . . . L-12 L.13 Minimum Proposal Acceptance Period . . . . . L-12 L.14 Notice About Releasing Proposals . . . . . L-12 L.15 Notice About Quantities . . . . . . . L-12 L.16 Small Business Set-Aside Notice . . . . . . L-12

SECTION M – Evaluation Factors for Award. . . . . M-1

M.1 Evaluation Introduction . . . . . . . M-1 M.2 Step 1 - Evaluation of Technical Capability. . . . . M-1 M.3 Step 2 - Evaluation of Past/Present Performance. . . . M-2 M.4 Step 3 - Evaluation of Price/Rate . . . . . . M-3 M.5 Step 4 - Offeror Ranking – Best Value Selection. . . . M-4 M.6 Award. . . . . . . . . . M-5

M.6.1 Type of Contract. . . . . . . . M-5 M.6.2 Basis of Award. . . . . . . . M-5 M.6.3 Award Format and Contents. . . . . . M-5

1. THIS CONTRACT IS A RATED ORDER RATING PAGE OF PAGES

UNDER DPAS (15 CFR 700) > 1 96

[ ] SEALED BID (IFB)

[X] NEGOTIATED (RFP)

7. ISSUED BY CODE 8. ADDRESS OFFER TO (If other than Item 7) U.S. General Services Administration Great Lakes Region Federal aSCUISITION Service, 5QZA, Room 3280 230 South Dearborn Street Chicago, Illinois 60604

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder"

SOLICITATION

9. Sealed offers in original and _*Refer Sec L.**_ copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if handcarried, in the depository located in

B. TELEPHONE (NO COLLECT CALLS) C. E-MAIL ADDRESS

EXT.

( X ) SEC. PAGE(S) ( X ) SEC. PAGE(S)

PART I - THE SCHEDULE

X A SOLICITATION/CONTRACT FORM 1 X I CONTRACT CLAUSES 18

X B SUPPLIES OR SERVICES AND PRICES/COSTS 2

X C DESCRIPTION/SPECS./WORK STATEMENT 25 X J LIST OF ATTACHMENTS 1

X D PACKAGING AND MARKING 1

X E INSPECTION AND ACCEPTANCE 2 REPRESENTATIONS, CERTIFICATIONS AND

X F DELIVERIES OR PERFORMANCE 3 OTHER STATEMENTS OF OFFERORS

X G CONTRACT ADMINISTRATION DATA 6 X L INSTRS., CONDS., AND NOTICES TO OFFERORS 13

X H SPECIAL CONTRACT REQUIREMENTS 5 X M EVALUATION FACTORS FOR AWARD 5

(Must be fully completed by offeror) NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period

12. In compliance with the above, the undersigned agrees, if this offer is accepted within 120 ** calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule

13. DISCOUNT FOR PROMPT PAYMENT 10 CALENDAR DAYS

(See Section I, Clause No. 52.232-8) > % % % %

14. DATE

16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER

15A.

15C. CHECK IF REMITTANCE ADDRESS

IS DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE

(If other than Item 7) CODE CODE

SEE SECTION G SEE SECTION G

(Type or print)

AUTHORIZED FOR LOCAL PRODUCTION (REV. 9-97)

Previous edition is unusable

26. NAME OF CONTRACTING OFFICER

10. FOR INFORMATION

CALL:

A. NAME

Eben Greybourne

AMENDMENT NO.

20 CALENDAR DAYS

DUNS NO:

GS05T08BMD0010

AMENDMENT NO.

eben.greybourne@gsa.gov

14 K

DESCRIPTION

2. CONTRACT NO. 3. SOLICITATION NO.

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

6. REQUISITION/PURCHASE NUMBER

5. DATE ISSUED

15-May-085TS57070224

886-3811

15B. TELEPHONE NO.

AREA CODE

OFFER

X

DESCRIPTION

EXT.

41 U.S.C. 253(c)( )

19. ACCEPTED AS TO ITEMS NUMBERED

17. SIGNATURE 18. OFFER DATE

10 U.S.C. 2304(c)( ) [ ]

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION *N/A*

AREA CODE

NUMBER

546 4300

EBEN GREYBOURNE

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

OF OFFEROR

25. PAYMENT WILL BE MADE BY

AWARD (To be completed by Government)

24. ADMINISTERED BY

NAME AND

ADDRESS

SEE SECTION B

20. AMOUNT

SEE SECTION G

ITEM

Prescribed by GSA - FAR (48 CFR) 53.214(c)

(4 copies unless otherwise specified) >

STANDARD FORM 33

(Signature of Contracting Officer)

27. UNITED STATES OF AMERICA 28. AWARD DATE

4. TYPE OF SOLICITATION

the SOLICITATION for offerors and

30 CALENDAR DAYS CALENDAR DAYS

ACKNOWLEDGEMENT OF AMENDMENTS DATE

SOLICITATION, OFFER AND AWARD

15-Aug-01

NUMBER

11. TABLE OF CONTENTS

PART II - CONTRACT CLAUSES

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

PART IV - REPRESENTATIONS AND INSTRUCTIONS

(The offeror acknowledges receipt of amendments to related documents numbered and dated:

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

FACILITY

(Type or print)

21. ACCOUNTING AND APPROPRIATION

CODE

mailto:eben.greybourne@gsa.gov�

ITSS Solicitation # 5TS57070224

Section B

Supplies or Services and Prices/Costs

B.1 GENERAL

The contractor shall furnish Item Unique Identification (IUID) Data Labels and IUID Processing and Management Services in accordance with the Performance Work Statement (Section C). a comprehensive solution for client requirements to include, but not limited to, all personnel, materials, services, facilities and management necessary to perform the requirements as set forth in this contract and all orders issued under this contract.

B.2 CONTRACT TERM

This is a five-year IDIQ contract. The effective date of the contract is the date of award. Orders for IUID Data Labels can be awarded under this contract at any time during its five year term.

Orders that extend beyond the five year term are valid through the final delivery date on the order, except is stipulated in Clause H.11.4.

B.3 PRICES

B.3.1 Prices set forth in the Schedule of Items/Services and Prices, and on subsequent orders, shall be fully burdened; that is, prices shall be inclusive of all costs (i.e., material, labor, fringe, overhead, etc.), fees, and profit associated with each item.

Additionally, costs associated with operating the web-based processing and management interface shall be included in the label prices, unless otherwise indicated.

This pricing arrangement applies whether full or discounted prices are offered on subsequent orders. All orders placed under this contract must include prices that are equal to or lower than the prices set forth in the Schedule of Items/Services and Prices in Section B of this contract.

B.3.2 The Government will only be obligated to pay the prices stated on each individual order for items that are actually requested, received, and accepted by the Government.

B.3.3 Items / Services and Prices fall into three primary categories; (1) IUID Data Labels (to include the Processing & Management Services, (2) shipping, and (3) travel.

B.4 QUANTITIES

The total item quantities stated in this solicitation (CLIN A01) are the ceiling quantities for IUID Data Label. These quantities are estimates that are based on best available information regarding the total asset inventory that needs labels. This contract does not make any guarantee, either explicit or implied, that the Government will process and place IUID Data Labels orders for this entire inventory or total contract quantity during the life of this contract.

Item quantities in this solicitation for each IUID Data Label material (CLINs C01, C02, C03, C04, & C05) are estimated. These estimated quantities may be adjusted during the life of the contract should the ceiling quantity in any individual contract line item be insufficient to fill orders. In this

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ITSS Solicitation # 5TS57070224 Contract GS05T08BMD0010

B - 2 of 2 event, the Government may modify this contract to increase the ceiling quantity of one line item by reducing the ceiling quantity of another, less used, line item. In no event will the total ceiling quantity of 9,461,400 IUID Data Labels be exceeded.

B.5 SCHEDULE OF ITEMS / SERVICES AND PRICES

The Schedule of Items/Services and Prices is set forth in ATTACHMENT 1 to this solicitation / contract document.

IUID Data Labels PWS

Section C

Description/Specifications/Performance Work Statement

For

Item Unique Identification (IUID) Data Labels

IUID Data Label Processing and Management Services

NAICS 339943 – Marking Device Manufacturing

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ITSS Solicitation # 5TS57070224 Contract GS05T08BMD0010

IUID Data Labels

PERFORMANCE WORK STATEMENT

Table of Contents

Section C

1. Procurement Objective

2. Introduction

3. Background

3.1 Government Mission

3.2 Air Force Purpose for this Solicitation

3.3 Project History

4. Scope

4.1 General Scope of Work

4.2 Resources

4.3 Placement and Management of Work

4.4 Customers

4.5 Location of Work

4.6 Period of Performance

5. Definitions

6. Schedule of Items/Services and Prices

7. Performance Objectives

7.1 Objective #1 IUID Data Label Specifications

7.2 Objective #2 IUID Data Label-Process & Mgt System - Requests. . .12

7.3 Objective #3 IUID Data Label-Data Process & Report Management. . 17

8. Contract Implementation Phases

8.1 Phase 1 – Initiation Phase

8.2 Phase 2 – Full Operational Phase

9. Quality Assurance/Quality Control

9.1 Contractor QA/QC Responsibility

9.2 Quality Assurance Surveillance Plan (QSAP)

10. Special Performance Requirements

10.1 Location of Work

10.2 Time of Work

10.3 Performance During Crisis – Not Applicable

10.4 Travel

10.5 Limitations on Contractor Performance – Not Applicable. . . 21

10.6 Key Personnel

10.7 Privacy Act Requirements

10.8 Personal Services Compliance – Not Applicable

10.9 Rehabilitation Act Compliance (Section 508)

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10.10 Security Requirements

10.11 Disclosure of Information

10.12 Limited Use Data

10.13 Payment for Unauthorized Work

10.14 Description of Supporting Requirements

11. Government Furnished Items

11.1 Data

11.2 Equipment – Not Applicable

11.3 Materials – Not Applicable

11.4 Facilities

12. Performance Eligibility

13. Notices

14. Packing, Marking, and Shipping (See Section D)

15. Inspection and Acceptance (See Section E)

16. Delivery and Performance (See Section F)

17. Post Award Evaluation of Contractor Performance (See Section G). . . 25

18. Contact Information (See Section G)

19. PWS Attachments (See Section J)

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ITSS Solicitation # 5TS57070224 Contract GS05T08BMD0010

IUID Data Labels

PERFORMANCE WORK STATEMENT

1. Procurement Objective

This procurement is for the establishment of an indefinite delivery / indefinite quantity (IDIQ) contract for purchasing Item Unique Identification Data Labels, hereafter referred to as IUID Data Labels, and IUID Data Label Processing and Management Services for the U.S Air Force.

2 Introduction

The Item Unique Identification Program is an initiative of the Office of the Under Secretary of Defense for Acquisition, Technology, and Logistics (OUSD [AT&L]) and is being administered for the Air Force by the Air Force Automatic Identification Technology Program Management Office (AF/AIT/PMO), Wright Patterson AFB.

The government proposes to award an IDIQ contract for this requirement. Following award of the IDIQ contract, the Government will place orders for the required items and services as needed. The estimated order ceiling will be approximately 7.2 million IUID Data Labels over a 5 year period. Proposals that fail to comply with the requirements of these instructions will be considered to be non-responsive.

3. Background:

3.1 Government Mission

The Department of Defense (DoD) must uniquely identify tangible items to provide for better asset accountability, valuation, and life cycle management.

The mission of the Air Force Automatic Identification Technology Program Management Office (AF/AIT/PMO) is to manage the tangible assets of the Air Force. One of the performance objects of AF/AIT/PMO is to positively identify and track the location and movement of all tangible assets (goods and equipment).

3.2 Air Force Purpose of this Solicitation

The purpose of this Performance Work Statement (PWS) is to define the requirement for processing requests, producing, supplying, and managing inventory control and accountability of IUID Data Labels. The primary object of this solicitation is to engage a contractor to furnish an IUID Data Label Processing and Management Service and supply IUID Data Labels, thus enabling the Air Force to meet IUID requirements.

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ITSS Solicitation # 5TS57070224

3.3 Project History

Item Unique Identification (IUID) is the set of data for tangible assets that is globally unique and unambiguous, ensures data integrity and data quality throughout the life cycle, and supports multi-faceted business applications and users. IUID provides the opportunity to differentiate an individual item from all others throughout the DoD supply chain, commencing with acquisition and terminating with disposal or reutilization.

The Office of the Under Secretary of Defense for Acquisition, Technology, and Logistics (OUSD [AT&L]) has issued policy guidance for use of IUID within the Department. The policy establishes a strategic imperative for uniquely identifying tangible items relying to the maximum extent practical on international standards and commercial item markings and while not imposing unique government data requirements. The Air Force will comply with this guidance.

The Air Force Unique Identification Program has been established to manage and implement developing policy disseminated by the OSD (AT&L). The IUID program began as one of DoD's solutions for addressing non-compliance issues associated with the Chief Financial Officers' Act of 1990. This act calls for improved financial management, item accountability and cost reduction, and emphasizes results-oriented management. IUID provides DoD with the capability for enhanced total asset visibility, improved lifecycle item management and accountability, and clean financial audits. In summary, it allows the DoD to identify individual assets at any time throughout the lifecycle and provides the means to relate them to their historical engineering and logistics support data. The July 29, 2003 OUSD (AT&L) policy memorandum and subsequent memoranda mandate IUID on all DoD solicitations issued on or after January 1, 2004.

Tangible assets subject to IUID labeling include:

• All delivered items for which the Government's unit acquisition cost is

$5,000 or more.

• Items for which the Government's unit acquisition cost is less than $5,000, when identified by the requiring activity as serially managed, mission essential, or controlled inventory.

• When the Government's unit acquisition cost is less than $5,000 and the requiring activity determines that permanent identification is required.

• Regardless of value, (i) any DOD serially managed subassembly, components, or part embedded within a delivered item and, (ii) the parent item (as defined in DFARS 252.211-7003(a)) that contains the embedded subassembly, component or part.

In response to this requirement, the Air Force is executing a multi-phased approach to comply with the IUID policy mandate issued by OUSD (AT&L) in a memorandum dated 23 Dec 04, which directs all Military Departments to apply IUID policy to qualifying legacy items. The Air Force seeks to implement a standardized IUID Data Labeling Strategy in conjunction with IUID implementation.

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The IUID Data Labeling Strategy calls for the implementation of an aggressive “seek and mark” process for labeling legacy items and the establishment of a “just in time” label production and placement process integrated into the standard maintenance cycle. Outsourcing the production of IUID labels will augment the ongoing organic label production process and will free resources to allow the Air Force maintenance to concentrate on its core area of expertise; repairing and operating weapon systems.

4. Scope

4.1 General Scope of Work

The contractor will provide the IUID Data Labels, and IUID Data Label Processing and Management Services per the following purchase description and statement of work provisions. The IUID Data Labels, and IUID Data Label Processing and Management Services shall be commercial off-the-shelf (COTS) items. The IUID Data Label Processing and Management Services and the manufacture and delivery of IUID Data Labels shall be a turn-key operation planned and executed by the Contractor. All components and all costs associated with this requirement shall be included in the item prices proposed by the Contractor and accepted by the government as stated in the contract and on individual IUID Data Label requests. This requirement will be implemented in two phases as described in Paragraphs 8.1 and 8.2, below.

4.2 Resources

Under this contract, unless otherwise stipulated, the Contractor shall furnish all resources to deliver services and items described herein. The Contractor shall be responsible for managing and overseeing the activities of all contractor personnel, as well as subcontractor efforts used in performance of this effort. The Contractor’s management responsibilities shall include all activities necessary to ensure the accomplishment of timely and effective contract performance in accordance with the requirements contained in this performance work statement.

4.3 Placement and Management of Work

The Contractor shall perform all work at the Contractor’s place of business.

Processing and management of IUID Data Label requests shall be provided by an electronic interface – internet (or email during Phase 1) -- as defined below (also see paragraph 7.2.1.1). Government employees shall have access to this system to make IUID Data Label requests and receive request receipt confirmations and other reports (see paragraph 7.3).

4.4 Customers

The customer and recipient of all items and services delivered under this contract is the Department of Defense (DoD). Customers include DoD organizations, worldwide, that have items mandated for marking.

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ITSS Solicitation # 5TS57070224

4.5 Location of Work – Place of Performance

The Contractor support team shall perform at the Contractor’s facilities.

Management meetings will be conducted via teleconference or as otherwise mutually agreed upon by the parties to this contract.

4.6 Period of Performance

The period of performance during which the Contractor shall furnish or be prepared to furnish IUID Data Labels and IUID Data Label Processing and Management services will begin within 15 calendar days after award of this contract. The web-based interface shall be available for use within 6 months of award of this contract. The IDIQ contract will continue for five years from date of award during which time orders will be placed to fulfill this requirement.

5. Definitions

5.1 AF/AIT/PMO refers to the Air Force Automatic Identification Technology Program Management Office. This office is responsible for administering the IUID Data Label program for the U.S. Air Force.

5.2 Unique Identification (UID) refers to all initiatives to uniquely identify tangible personal property, real property, personnel, organizations, and financial transactions.

5.3 Item Unique Identification (IUID) refers to the policy about uniquely identifying tangible personal property assets.

5.4 Unique Item Identifier (UII) A UII is a set of data elements marked on an item that is globally unique and unambiguous. For items that are serialized within the enterprise identifier, the UII data set includes the data elements of enterprise identifier and a unique serial number (Construct #1). For items that are serialized within the part, lot or batch number within the enterprise identifier, the UII data set includes the data elements of enterprise identifier, the original part, lot or batch number, and the serial number (Construct #2).

5.5 IUID Data Label refers to a label containing item unique identification (IUID) information of the part/equipment on which the label is affixed. The label contains IUID information in 2D machine readable data matrix as well a human readable format. The label can be made out of a variety of materials as established by industry standard (i.e. Aluminum, Steel, Vinyl, Polyester…etc). The IUID information can be applied to the data label using a variety of methods as established by industry standard (i.e. embossing, dot-peen, laser etching, laser printing, chemical etching…etc).

5.6 IUID Data Label Process and Management System – The IUID Data Label

Process and Management System is an automated system set up by the Contractor for (1) receiving IUID Data Label requests, including Government property identification information, (2) processing the requests, (3) delivering IUID Data Labels, (4) monitoring the IUID Data request process, and (5) providing IUID Data Label process reports.

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5.7 IUID Data Label Requests – The IUID Data Label Requests are requests made by individual Government offices for the production and delivery of IUID Data Labels. IUID Label Requests should not be confused with the contractual ordering process by which funded orders are placed against the Contractor’s indefinite delivery/indefinite quantity (ID/IQ) contract for a certain quantity of IUID Data Labels. Only contractual orders will obligate funds for the purchase of IUID Labels.

6. Schedule of Items/Services and Prices

SEE SECTION B

NOTE: See Section L for price proposal instructions.

7. Performance Objective(s) / Purchase Description

It is the Government’s objective to purchase IUID Data Labels and for the vendor to provide a commercial label request processing and management system that will enable these purchases.

7.1 Objective 1 – IUID Data Label Specifications and

Production

The Government has the need for the delivery of IUID Data Labels that meet the following specifications

7.1.1 IUID Data Label Product Description / Specification

Data labels shall be manufactured to conform to the following specifications, standards and requirements. Data labels shall comply with

MIL-STD-130N.

7.1.1.1 Materials - IUID Data Labels shall be constructed of one of several materials. The material selected for each request will be most suitable for the labeling application. The Contractor shall provide the following material choices.

7.1.1.1.1 anodized photosensitive aluminum substrate that meets or exceeds the DOD requirements outlined in MIL-STD-130N; Requirement may change as future versions of MIL-Std-130 are released.

7.1.1.1.2 Steel;

7.1.1.1.3 Vinyl;

7.1.1.1.4 tesa tape;

7.1.1.1.5 polyester media;

7.1.1.2 IUID Data Label Attachment Methods - The Contractor

shall provide several attachment method options

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ITSS Solicitation # 5TS57070224 Contract GS05T08BMD0010 appropriate for a wide variety of applications. The Contractor shall provide application instructions with each shipment of IUID Data Labels. Application method options shall include:

7.1.1.2.1 Adhesives

7.1.1.2.2 Screws

7.1.1.3 Size – The Contractor shall furnish one standard IUID Data

Label size for the AFEMS project in phase I. Additional sizes, material, and marking methods may be necessary outside the AFEMS project and for special circumstances within the AFEMS project. The dimensions shall be as follows:

7.1.1.3.1 The AFEMS Standard size for aluminum labels

shall be 1.75 inch wide by 0.75 inch high by .003 inch thick. [When adhered with rivets the label must allow enough room for the screws.]

7.1.1.3.2 Any specification outside the parameters of

7.1.1.3.1. will be provided to the Contractor by the requester.

7.1.1.4 Construct Requirement - IUID Data labels shall be

manufactured in accordance with UID construct specifications in the latest version of the OSD Unique Identification Guide and the latest version of MILSTD-130, which is currently MILSTD-130N.

7.1.1.5 IUID Data Label Information - In addition to the information required for the chosen construct, the Contractor shall include the following marking information on each IUID Data Label, ensuring that it is coded correctly. This information shall be applied, per the Government specification, in both a machine readable data matrix bar code and human-readable alphanumeric text, including nomenclature (in English).

7.1.1.5.1 Original Equipment Manufacturer’s CAGE

7.1.1.5.1 Item Serial Number

7.1.1.5.1 Original Part Number

7.1.1.5.1 Nomenclature (human readable only)

7.1.1.6 Affixing IUID Data Label Information to the Media – The

Contractor shall be responsible for affixing the IUID Data Label information to the data label media. Depending on the label media the Contractor shall apply the label information using embossing, dot-peen, laser etching, laser printing, chemical etching, or other industry standard methods meeting Government requirement.

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ITSS Solicitation # 5TS57070224 Contract GS05T08BMD0010

7.1.1.7 Bar Code Semantics - The Contractor shall provide all machine readable 2D bar codes using ISO 15418 semantics with Data Identifiers (See most current version of MILSTD-130N)1

7.1.1.8 Bar Code Syntax - The Contractor shall provide all

machine readable 2D bar codes using ISO 15434 syntax.

(See the most current version of MILSTD-130N) 2

1http://www.iso.org/iso/iso_catalogue/catalogue_tc/catalogue_detail.htm?csnumber=27661 2 http://www.iso.org/iso/iso_catalogue/catalogue_tc/catalogue_detail.htm?csnumber=43692

7.1.2 IUID Data Label Layout and Templates

The Contractor shall manufacture IUID Data Labels using the standard layout adopted by the AIT PMO, which is represented in the following graphic.

Table C – 1

Standard Label Layout Standard Label Layout OOption 1 ption 2

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- DO NOT REMOVE -

S/N: MXL6420J2L

¾”

¾”

- DO NOT REMOVE -

S/N: MXL6420J2L

(18S) CAGE + S/N

(17V) OEM CAGE

(30P) Part Number

(20S) AFEMS # ¾”

1¾”

Standard Label Layout

- DO NOT REMOVE -

S/N: MXL6420J2L

(18S) CAGE + S/N

(17V) OEM CAGE

(30P) Part Number

(20S) AFEMS # ¾”

1¾”

Standard Label Layout

- DO NOT REMOVE -

S/N: MXL6420J2L

¾”

¾”

Severely Limited Space Option Severely Limited Space Option

- DO NOT REMOVE -

S/N:

(18S) CAGE + S/N

(17V) OEM CAGE

(30P) Part Number

(20S) AFEMS # ¾”

1¾”

- DO NOT REMOVE -

(18S) CAGE + S/N

(20S) AFEMS # ¾”

S/N:

1¾” http://www.iso.org/iso/iso_catalogue/catalogue_tc/catalogue_detail.htm?csnumber=27661 http://www.iso.org/iso/iso_catalogue/catalogue_tc/catalogue_detail.htm?csnumber=43692

ITSS Solicitation # 5TS57070224 Contract GS05T08BMD0010

Table C – 2 Standard Dimensions, Material, and Attachment Method

Template Length Height Thickness Options Materials Options Method of

Attachment Options

Template 1** .25” Rounded corners

.25” Rounded corners

.003, .032” Aluminum, Steel, Tesa tape, Vinyl, polyester

Adhesive backing

Template 2* .75” Rounded corners

.75” Rounded corners

.003, .032” Aluminum, Steel, Tesa tape, Vinyl, polyester

Adhesive paste, adhesive backing, or screws

Template 3* 1.5” Rounded corners

.75” Rounded corners

.003, .032” Aluminum, Steel, Tesa tape, Vinyl, polyester

Adhesive paste, adhesive backing, or screws

Template 4* 1.75” Rounded corners

.75” Rounded corners

.003, .032” Aluminum, Steel, Tesa tape, Vinyl, polyester

Adhesive paste, adhesive backing, or screws

Template 5* 2” Rounded corners

2” Rounded corners

.003, .032” Aluminum, Steel, Tesa tape, Vinyl, polyester

Adhesive paste, adhesive backing, or screws

Template 6* 1.5” Rounded corners

2.5” Rounded corners

.003, .032” Aluminum, Steel, Tesa tape, Vinyl, polyester

Adhesive paste, adhesive backing, or screws

Template 7* 2.5” Rounded corners

3” Rounded corners

.003, .032” Aluminum, Steel, Tesa tape, Vinyl, polyester

Adhesive paste, adhesive backing, or screws

Template 8* 3” Rounded corners

2” Rounded corners

.003, .032” Aluminum, Steel, Tesa tape, Vinyl, polyester

Adhesive paste, adhesive backing, or screws

Template 9* 3” Rounded corners

3” Rounded corners

.003, .032” Aluminum, Steel, Tesa tape, Vinyl, polyester

Adhesive paste, adhesive backing, or screws

Template 10* 5” Rounded corners

2” Rounded corners

.003, .032” Aluminum, Steel, Tesa tape, Vinyl, polyester

Adhesive paste, adhesive backing, or screws

Template 11* 0.625” Diameter- Round

.003, .032” Aluminum, Steel, Tesa tape, Vinyl, polyester

Adhesive backing

Template 12* 1” Diameter- Round

.003, .032” Aluminum, Steel, Tesa tape, Vinyl, polyester

Adhesive backing

** Contains only 2D Matrix

* Contains both 2D Matrix and Human Readable Note: The contractor shall accommodate orders of special size and layout on exception only and only when approved by the AIT PMO.

Note: If material is only commercially available in one thickness, only one thickness of data label is required.

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ITSS Solicitation # 5TS57070224

7.1.3 IUID Data Label Compliant UII Generation

The Contractor shall be responsible for the use of the Enterprise Identifier (Contractor’s CAGE code) and the generation of the serialized number (to guarantee uniqueness within the Enterprise Identifier) during UII creation with the exception of Wright Patterson AFB, AFEMS project during Phase

1. The contractor shall be responsible for placing the UIIs on data labels.

The Contractor shall generate UIIs based on the DoD guidelines and syntax provided by the Air Force IUID PMO. These guidelines and syntax shall be provided to the Contractor, in writing, within 5 business days after contract award. The Contractor shall retain responsibility for the uniqueness of the UIIs. When generating UIIs the Contractor shall use its (the Contractor’s) CAGE code as the unique enterprise identifier.

7.2 Objective 2 – IUID Data Label Processing and

Management System - Requests

The Government needs worldwide access from Government and military instillations to an IUID Data Label Request Processing and Management System to facilitate the purchase of IUID Data Labels and have them quickly delivered to locations within the Continental United States for Project Phase 1 and to locations worldwide for Project Phase 2. Ideally, the Government desires this system to have the following attributes.

7.2.1 IUID Data Label Processing and Management System Request

Attributes

7.2.1.1 Communication Medium - The requesting method shall be compatible for use over the Internet (i.e., web-based interface). [Email can be used during Phase 1 prior to web-based availability.]

7.2.1.2 Self-Service - The web-based requesting method shall be a requestor “self-service” system.

7.2.1.3 Request Execution - The web-based method for making IUID

Data Label requests must be relatively simple, straight forward, and easy to execute.

7.2.1.4 Requestor Training - The web-based requesting method

should require minimal requestor training and ideally require no formal requestor training. The Contractor shall provide training materials that will include an online ordering procedure manual.

7.2.1.5 Part Data Submission for Data Plate Creation – The web-based requesting method shall have a file transfer capability so large quantities of IUID Data Label request item data can be easily sent to the Contractor. (Note: This will be the primary method of information submission when a large

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ITSS Solicitation # 5TS57070224 Contract GS05T08BMD0010 quantity of IUID Data Labels are requested.) This capability will allow for the attachment of machine readable text or excel spreadsheet reports. The Contractor will be responsible for integrating the attachments into the web application for request processing. The web-based requesting method shall also have an online form or similar means for manually entering item data when making an IUID Data Label request.

Ideally, this requesting method shall prompt the requestor on how to complete each entry on the request form and will provide easy access to helps and explanations, if required.

These can be in the form of an IUID Data Label processing instruction or procedure manual. The help screens or manuals shall guide the user through the process of making and monitoring IUID Data Label requests. These manuals shall be available online, as an electronic down-loadable file, and in hard-copy format.

7.2.1.6 Interim IUID Data Label Request Process - The Government requires the Contractor to start processing IUID Data Label request 15 days after award of the IDIQ CONTRACT. The Contractor shall provide an interim manual request process if the web-based requesting method is not available at that time (see paragraph F.3.2).

7.2.1.7 AIT PMO Authorization of IUID Data Label Requests – For phase 1, the requesting method shall provide a way for the AIT PMO to authorize IUID Data Label requests prior to Contractor request processing. In phase II, AIT PMO authorization is not required.

7.2.1.8 The contractor shall provide weekly reports of the Asset UID

Data to the AIT PMO on ordering and IUID Data Label request activities for both Phase 1 and Phase 2. (See para. 7.3.2 for a complete description, and Section F for delivery information.)

7.2.1.9 Purchase Authorization for IUID Data Labels – The

Contractor’s web-based request method must be able to support the following Delivery Order and IUID Data Label request processes.

7.2.1.9.1 During Phase I, military activities with IUID Date Label requirements shall provide funding to GSA for the estimated number of data labels needed. GSA will execute an order against the IDIQ contract in response to each funded request. Order information, including funds obligated, will be uploaded to the web-based interface by the Contractor. Authorized Government personnel will subsequently make IUID Data Label requests against their respective order using the interim manual or web-based requesting method, inputting the necessary asset biometric information. The value of

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ITSS Solicitation # 5TS57070224 Contract GS05T08BMD0010 each IUID Data Label request will be subtracted from the remaining balance on the order until the funds are expended. The web-based requesting method must be able to track expenditures and halt IUID Data Label requests once the order ceiling has been reached.

7.2.1.9.2 During Phase II, requesting military activities will have two options for placing orders against the IDIQ contract and requesting IUID Data Labels.

A. First, requesting military activities may use the process described in Paragraph 7.2.1.9.1, above by sending funds to GSA to place an order against the IDIQ contract.

B. Second, when a funded delivery order is unavailable, authorized Government Purchase Card or Impact Card holders may place orders and IUID Data Label requests simultaneously through the web interface/ up to the limits set forth in the ordering instructions of the IDIQ contract or Contracting Officer authorization, or the purchase limit of their Government Purchase or Impact card, whichever is less. The requesting method must be able to accommodate Government Purchase Card or Impact Card orders/requests and provide a report of card ordering activity (i.e. order information, card number, funding appropriation code).

7.2.1.10 Part/Item Registration Verification - The contractor shall compare part data received from the requester to part data existing in the DoD IUID Registry to avoid assigning multiple UIIs to any one part. The IUID application program interface interfaces with the DoD IUID Registry and is open to public use for querying the registry.

7.2.1.11 Delivery Times – The turn around time for an order will begin once the AIT PMO authorizes the IUID Data Label request for Phase 1 and once the IUID Data Label request is “submitted” to the Contractor through the Web-based requesting method for Phase 2. The requesting method must be capable of handling a range of IUID Data Label processing and delivery time frames based on the size and urgency of individual requests; from normal processing and delivery times to expedited processing and delivery times. Processing and delivery expectations are organized under a three tiered schedule.

Tier 1: 24 hour turnaround from the date of request. This tier will include up to –

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ITSS Solicitation # 5TS57070224 Contract GS05T08BMD0010

60k during the first increment of phase II, 60k during the second increment of phase II, 120k during the third increment of phase II, and 120k during the fourth increment of phase II.

This turnaround capability shall be available within 6 months from award date of the contract. The AIT PMO reserves the right to begin phase II upon availability of the web ordering application. Incremental increase of label production is projected, but not limited to, one contract year. Increased production will be coordinated with the contractor.

Tier 2: 5 working days turnaround from the date of request. This tier will include up to –

25k labels during phase I, 140k labels during the first increment of phase II, 140k labels during the second increment of phase II, 280k labels during the third increment of phase II, and 280k labels during the fourth increment of phase II.

This turnaround capability shall be available within 15 days from award date of the contract without the web interface solution and available with the web-based interface solution within 6 months from award of the IDIQ CONTRACT. The AIT PMO reserves the right to begin phase II upon availability of the web ordering application.

Incremental increase of label production is projected, but not limited to any one contract year. Increased production will be coordinated with the contractor.

Tier 3: 15 working days turnaround from the date of request; this tier will include up to --

40k labels during phase I, 1 million labels during the first increment of phase II, 1 million labels during the second increment of phase

II,

2 million labels during the third increment of phase II, and 2 million labels during the fourth increment of phase II.

This turnaround capability shall be available within 15 days from award date of the contract without the web interface solution and available with the web-based interface solution within 6 months from award of the IDIQ CONTRACT. The AIT PMO reserves the right to begin phase II upon availability of the web ordering application.

Incremental increase of label production is projected, but not limited to, one contract year. Increased production will be coordinated with the contractor.

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A Contractor provided matrix establishing delivery time options associated with order size shall be included in the IUID Data Label request functions and instructions.

7.2.1.12 Request Options - The web-based requesting method should include information on all IUID Data Label configurations and options for easy selection by the requestor. The options shall include all the materials available for IUID Data Label construction, dimensions, thickness, attachment medium, and data content that are listed in the PWS and subsequent IDIQ

CONTRACT.

7.2.2 Sample Ordering Scenario

In Phase 1, the AIT PMO will receive and authorize label request from requestor. The AIT PMO shall supply the Contractor with data to be included in the human readable format and/or barcode via the Contractor’s ordering solution. The AIT PMO will identify the construct (construct 1 or 2) and data identifiers (e.g. 18S or 20S; Reference MIL STD -130N for construct example) to be used. The AIT PMO shall select the applicable IUID Data Label options of size, material (based on a catalog), quantity, and delivery time. The AIT PMO shall verify the data on the request and send it to the Contractor for processing, manufacture, and shipment. The requestor shall receive, inspect, accept, and apply the IUID Data Labels. The Contractor will then transmit the birth record data to the AIT PMO on a weekly basis.

In Phase 2, the requesting government organization will notify the Contractor of their need for IUID data labels via the web-based requesting method. The Government requesting organization shall supply the Contractor with data to be included in the human readable format and/or barcode via the Contractor’s ordering solution. The requester will identify the construct to be used (18S or 20S; Reference MIL STD -130N for construct example). The requestor shall select the applicable IUID Data Label options of size, material (based on a catalog), quantity, and delivery time as provided on the request form. The requestor shall verify the data on the request and send the request to the Contractor to fill the request.

The Contractor shall then begin processing the request, to include verifying that the items have not yet been registered within the DoD IUID Registry. While the request is being processed by the Contractor, the requestor shall receive confirmation of a successful order via web interface or email. The requestor shall receive, inspect, accept, and apply the IUID Data Labels. The Contractor will then submit the birth record data to the DoD IUID Registry.

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7.3 Objective 3 – IUID Data Label Processing and

Management System – Data, Process, and Report Management

The Government needs worldwide access from Government and Military installations to an IUID Data Label Request Processing and Management System to facilitate the receipt of purchase confirmations, delivery tracking, and reports (i.e., request numbering, process time, ship date, and payment).

Ideally, the Government desires this system to have the following attributes.

7.3.1 IUID Data Label Processing and Management System Data

Attributes

The Contractor shall provide a means whereby government personnel can determine IUID Data Label processing time and obtain reports.

7.3.1.1 The IUID Data Label processing solution shall give authorized government personnel the ability to monitor all IUID Data Label processing activities.

7.3.1.2 The IUID Data Label processing solution shall allow authorized government personnel to monitor, as a minimum, all information on IUID Data Label requests including time of entry or submission, IUID Data Label numbering, Contractor IUID Data Label request processing time, and invoicing and payment status. The IUID Data Label processing solution shall be responsible for maintaining tracking numbers/information/confirmation of delivery for the chosen shipping vendor (USPS, UPS, FedEx, DSL, etc.) and made available to the AIT PMO on request. If IUID Data Labels are found defective in form, fit, or function (as stated in the request by the customer), shipping cost for returns shall be the responsibility of the Contractor. The Contractor shall be responsible for delivery of IUID Data Labels as prescribed in FAR clause 52.247-34 F.O.B. Destination (Nov 1991), including tracking and replacement of lost or damaged items prior to reaching the destination point.

7.3.1.3 The IUID Data Label processing solution shall provide secure access capability to protect sensitive business and Air Force tangible asset identification information. The web service shall adhere to Air Force Security policies pertaining to accessing commercial web sites from government installations.

7.3.1.4 The IUID Data Label processing solution shall provide the means for the requestor to annotate the request as having been successfully fulfilled and to submit a request for

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7.3.1.5 The IUID Data Label processing solution shall also provide a way for the requestor to provide feedback regarding his or her experience with the request process and the condition of the delivered items, including a way to report the delivery of defective IUID…