Enclosure No. 2 - Draft ANL-71 Purchase Order.doc.doc
DOC document 120 KB Posted
- Attached to
- Argonne Site Access Management Solution (SAMS)
- Solicitation number
- 5-P124-P-00107-00
- Issued by
-
Department of Energy Office of Science
About this file
This document is a draft Purchase Order (ANL-71) from UChicago Argonne, LLC for a Site Access Management Solution (SAMS) at Argonne National Laboratory. The procurement seeks a comprehensive site access management system with a 3-year base term and two optional renewal years, totaling a potential 5-year contract. The solicitation includes three primary line items: software licenses and support, implementation services, and training, with a total pricing structure to be determined. The solution is intended to replace existing visitor management and badging systems to meet Department of Energy (DOE) order and Laboratory requirements for screening, processing, and recording visitors and workers.
Key technical details include electronic delivery/remote services, a net 30-day payment terms, and specific delivery to Argonne National Laboratory in Lemont, IL. The procurement is exempt from Illinois occupation taxes and federal excise taxes, as it is for a nonprofit educational organization. The technical representatives include Jack Patton from Argonne, and the contract incorporates multiple appendices such as Terms and Conditions, a Statement of Work dated March 10, 2025, Travel Policy, and Intellectual Property Provisions. The solicitation is associated with DOE Office of Science and aims to improve the visitor/worker experience throughout the site access process.
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Text version
ANL-71 (May 31, 2024)
UCHICAGO ARGONNE, LLC
OPERATOR OF
ARGONNE NATIONAL LABORATORY
BLDG. 201 OCF, 9700 S. Cass Ave., Lemont, IL 60439
(CONTRACT NO. DE-AC02-06CH11357)
| PURCHASE ORDER NO. |
| XX-XXXXX |
| P.O. DATE |
MM/DD/YYYY
| TO: |
| CONTRACTOR NAME |
CONTRACTOR ADDRESS
F.O.B. TERMS:
FOB Destination
BUYER:
John M Patton
CASH TERMS:
Net 30 days
PHONE: (630)252-6356
This Purchase Order is exempt from Illinois Occupation and Use Taxes and from Manufacturers and Retailers Federal Excise Taxes. The purchase hereunder is for the exclusive use of a nonprofit educational organization registered with the District Director, Internal Revenue Service, Chicago, Illinois under no. 36-73-0120-F, E9936-2058-02.
PERIOD OF PERFORMANCE: TBD
(approximate based upon acceptance)
SELLER’S REFERENCE
OBLIGATED AMOUNT
AWARD AMOUNT
THIS PURCHASE ORDER IS SUBJECT TO APPENDIX A TERMS AND CONDITIONS FOR COMMERCIAL GOODS AND SERVICES, DATED 02/13/2023, ATTACHED HERETO AND MADE A PART HEREOF.
SHIPPING INSTRUCTIONS
Suppliers and sub-suppliers MUST indicate the Purchase Order Number and Building on all Packages, Lists, Invoices, etc. Also, Item or Control Nos. MUST appear on Invoices. Vendors shall invoice in a timely manner for work performed under this Agreement. Invoices not submitted in a timely manner for supplies purchased, services performed or expenses incurred may be rejected by the Laboratory.
Send all invoices to the Accounts Payable: ap@anl.gov
SIGNED FOR THE LABORATORY
, Procurement Specialist 2 DATE:
UNOFFICIAL COPY
SHIP TO:
ARGONNE NATIONAL LABORATORY
Attn/PO #: XX-XXXXX Building 46, 9700 S. Cass Ave., Lemont, IL 60439
The Contractor hereby recognizes that only the Laboratory Procurement Official is authorized to obligate funds, change the price, and make revisions to the scope of work or any other part of this Purchase Order.
SHIP VIA:
Electronic Delivery/Remote Services
MARKS:
Attn. Purchase Order XX-XXXXX
IMPORTANT
ACCEPTED AND ACKNOWLEDGED
Signed for Supplier: ___________________________________ Date: _____________ Contractor FORMCHECKBOX is not , FORMCHECKBOX is required to sign this document and return one (1) copy to the Procurement Official.
Please furnish the materials and/or services indicated below or on Schedule B (attached) or included on the following attached pages. This Purchase Order consists of the conditions and instructions on the face and any attachments referred to above. Seller’s reference is furnished for identification purposes only and its terms do not become a part of this Purchase Order. Each price indicated on this Purchase Order is firm unless indicated herein as subject to change.
Description
ARTICLE I – DESCRIPTION OF WORK
_____ (“Seller” or “Contractor”) shall furnish to UChicago Argonne, LLC (“Buyer” or “Argonne”), the personnel, facilities, equipment, materials, and suppliers necessary to furnish, delivery, install, and configure a complete site access management solution fully described in Appendix B – Statement of Work entitled, “Site Access Management Solution”, dated March 10, 2025.
ARTICLE II – PURCHASE ORDER LINE ITEMS AND METHOD OF ACQUISITION
A. Line Items:
The total price for the work called for under Article I of this purchase order is $_________ for line items 0001 through 0003, described below:
ITEM
NAME
DESCRIPTION
QTY
UNIT
UNIT PRICE
EXTENDED PRICE
Software Licenses and Support Site Access Management Solution software and support in accordance with Appendix B - Statement of Work entitled “Site Access Management Solution”, dated March 10, 2025. 3-year base term.
Each
Software Implementation Services Site Access Management Solution implementation services in accordance with Appendix B - Statement of Work entitled “Site Access Management Solution”, dated March 10, 2025.
Each
Training Site Access Management Solution training services.
Each
The Laboratory may increase the quantity of supplies or extend the term of this contract is accordance with option items quantities and option prices indicated herein.
OPTION ITEM
NAME
MODEL/PART#
QTY
UNIT
UNIT PRICE
DESCRIPTION
OPTION EXPIRATION
Option No. 1
N/A
Each
Option No. 1 (Year 4). Site Access Management Solution software and support renewal in accordance with Appendix B - Statement of Work entitled “Site Access Management Solution”, dated March 10, 2025.
Option No. 1 (Year 4)
Option No. 2
N/A
Each
Option No. 2 (Year 5). Site Access Management Solution software and support renewal in accordance with Appendix B - Statement of Work entitled “Site Access Management Solution”, dated March 10, 2025.
Option No. 2 (Year 5)
B. Method of Payment
Payment shall be due Net 15/30 upon delivery and acceptance by Argonne. Electronic invoices should be submitted to ap@anl.gov and should identify the appropriate Argonne purchase order number to avoid delays in payment.
ARTICLE III – PERIOD OF PERFORMANCE
Software licenses and implementation services are anticipated to commence on _________ (“date”) through _________ (“date”) (approximate based on delivery).
ARTICLE IV – OPTIONS
The Laboratory may extend the term of the Contract in accordance with Schedule B Line Items 0004 and 0005 by giving written notice prior to expiration. The total duration of this Purchase Order, including the exercise of any option, shall not exceed five (5) years. Option year fees shall be in accordance with Schedule B Line Items 0004 and 0005.
ARTICLE V – REPRESENTATIVES
A. Contractor Representatives
Contractual
Technical (“Name”)
Phone:
E-Mail:
B. Argonne Representatives
Contractual1
Technical
Recipient Jack Patton
Phone: (630) 252-6356
E-Mail: jpatton@anl.gov
1The authorized Laboratory Procurement Official is the only individual at the Laboratory who is authorized to modify the Statement of Work or any part of this contract.
C. All letters and notices from the Contractor shall be submitted to the attention of the Argonne Contractual Representative listed above. All replies from the Laboratory shall be from the Procurement Department.
D. Unless the Contractor is otherwise notified in writing, technical questions relating to the work may be discussed with the Argonne Technical Representative listed above.
ARTICLE VI – APPLICABLE DOCUMENTATION
The following Applicable Documents are hereby incorporated by reference into the Award:
1. Appendix “A” - Argonne Terms and Conditions for Commercial Good and Services, ANL-71-COM, dated February 13, 2023
2. Appendix “B” - Argonne Statement of Work entitled “Site Access Management Solution”, dated March 10, 2025.
3. Appendix “C”, Travel Policy for Contractor Personnel, (ANL-529COM), dated March 20, 2015.
4. Appendix “D-8-C”, Intellectual Property Provisions for Commercial Supplies and Services Requiring Delivery of Data, dated December 12, 2023.
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