5d. SGWI Sample PIRS Template (final).docx
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- Opportunity number
- SFOP0010150
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This document contains a template and guidance for a Performance Indicator Reference Sheet (PIRS) to support federal grant monitoring and reporting requirements. The template requires applicants to provide details for each proposed performance indicator, including the indicator language, definition, linkage to long-term outcomes, reporting type and frequency, data source and collection process, and responsible point of contact. It also specifies that data must be disaggregated by sex and age at a minimum.
The related federal grant opportunity is a Notice of Funding Opportunity for the Secretary's Office of Global Women's Issues FY23 NOFO: Global TFGBV Rapid Response Fund. Eligible applicants are 501(c)(3) nonprofits carrying out projects to provide rapid and flexible response support to women politicians, political candidates, and civil society leaders who have experienced threats or extreme forms of technology-facilitated gender-based violence globally. The funding is assigned under the Office of Global Women's Issues within the Department of State, which promotes women's empowerment in foreign policy areas including economic empowerment, peace and security, and gender-based violence prevention.
SGWI Sample PIRS Template
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S/GWI Performance Indicator Reference Sheet (PIRS) Guidance and Template
Overview
An indicator reference tool is one tool to help think through the information necessary in selecting and developing performance indicators. Instructions are included in the second column of this tool, and a blank tool is provided on p.3.
| Required Information |
| Instructions: To Be Completed |
| Indicator |
| The indicator language should be concise and very clear about what exactly is being counted or measured and should spell out acronyms. |
| Definition |
| The definition explains how you will calculate the data collected to measure the change expected. Clarify everything the program design team needs to know to understand how to use this indicator: |
· Define all potentially subjective terms in the indicator (e.g., what specifically counts as being “trained” or not for purposes of this indicator)
· Define all technical terms so non-subject matter experts can understand
· Clarify how frequently the subject of the indicator should be counted, and over what period of time (e.g., count each person once even if they receive multiple interventions, or count each instance of the intervention)
· For “percent” indicators, define what should be counted toward the numerator and what should be counted toward the denominator
· Clarify any minimum or maximum values or scales that are relevant for this indicator
· For milestone indicators, clarify who and what is expected to be entered in response to the indicator, such a completion date or a qualitative response about the milestone.
| Linkage to Long-Term Outcomes |
| Briefly describe the relationship of the indicator to the desired long-term outcome or impact it supports, and how this indicator was identified. Answers might describe the indicator’s role in the underlying theory of change, the anticipated effect on longer-term outcomes resulting from a positive or negative shift in this indicator, and/or why the indicator represents a good proxy of progress toward desired goals. |
| Reporting Type |
| Specify one of the following units of reporting for this indicator: |
· “Number”
· “Percent”
· “Date” (Specify if it is a 2-digit month and/or a 4-digit year)
· “Qualitative Response” (Specify set response options if applicable, or very specific instructions for the desired response; note that these are for short qualitative responses of a few words with a max limit of 15 characters and not intended for capturing lengthy narratives.)
| Use of Indicator |
| Briefly identify how this indicator will be used to monitor progress in achieving program goals and objectives. Also note if this indicator will be used to monitor progress in achieving broader USG policy priorities, as described in the announcement, and how this indicator will be used to meet reporting requirements. |
| Reporting Frequency |
| Frequency for reporting results, and setting targets (i.e., quarterly, annually, every two/three years, etc.). |
| Data Source & Collection Process |
| In order to track progress and to properly set baselines and targets, data will need to be collected. Specify how and when data for this indicator will be generated in practical terms. Include the specific method(s) by which data for this indicator will be collected. There are two different types of data sources, including those that are specific to your program (primary data) and secondary data sources (existing resources not uniquely generated by the project): |
Data collection tools should be easy to use for both the participant and the person responsible for analyzing the data. Suggested primary data collection tools include, but are not limited to:
· Baseline survey (pre intervention), endline survey (post-intervention), and follow-up/impact survey
· Informal pre- and post- intervention surveys/questionnaires
· Formal pre- and post- intervention surveys/questionnaires
· Meeting minutes
· Attendance sheets
· Site visit checklists
· Interviews (key informant and community)
· Direct observation
· Focus groups
· Program reports
Examples of secondary data sources include, but are not limited to:
· U.S. and/or benefitting country government reports/data
· UN, World Bank, and other relevant data
· Document review (reports, studies, evaluations of similar programs, etc.)
· Existing reports and outputs from your organization and/or your local partner’s organization
| Indicator Responsibility |
| Organization POC: Provide at least one point of contact (their name, title, and email) from your organization that will be responsible for indicator data collection and management. Relevant information on this individual’s MEL expertise should be provided in the budget narrative and, if appropriate, the key personnel document. |
| Disaggregate(s) |
| To disaggregate data means to break it down by subgroups. It is important to consider only the information that you need to know, as there are infinite ways to disaggregate information. At a minimum, S/GWI requires all data to be disaggregated by sex (M/F/X) and age (at least adult/child, with more disaggregates as applicable to project design). Implementing partners are encouraged to limit disaggregates to what is safe, reasonable, and feasible to obtain during project activities. |
| Required Information |
| To Be Completed |
Indicator
Definition
Linkage to Long-Term Outcomes
Reporting Type
Use of Indicator
Reporting Frequency
Data Source
| Indicator Responsibility |
| [Name] |
[Title] [Email]
| Disaggregate(s) |
| Required: |
· Sex (M, F, X)
· Age (child/adult; others, as applicable)
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