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RFP Number 2384785615 Technology Services September 4, 2026

Request for Proposals (RFP) for

Multimodal Automated Traffic Signal Performance Measure (ATSPM) System Proposal Response Packet Section 7: Submission Instructions

Section 8: Required Proposal Components

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RFP at a Glance Proposals Due:

September 21st, 2026 by 5:00 p.m. Pacific Time

Summary:

This federal project includes installation of Open Source Automated Traffic Signal Performance Measure (ATSPM) software, development of custom dashboards and metrics focused on multimodal users, technology recommendations, acceptance testing, and training. Qualifications include experience with version 5.0 of the Open Source ATSPM software, experience with installation, configuration, and custom programming within the existing Open Source ATSPM software architecture, and experience with collection, storage, and processing of data from existing PBOT systems, including traffic signal controllers, roadside traffic signal detection sensors, and external data sources.

Optional Pre-Proposal Meeting:

September 10th, 10:30 a.m. Pacific Time

Join: https://teams.microsoft.com/meet/23336343933575?p=i8PyPjdsMchLIeqFqs

Meeting ID: 233 363 439 335 75

Passcode: XB9pe2ww

Refer to Section 2: Submission Instructions: Mandatory On-Site Pre-Proposal Meeting for details.

Submit Your Proposal:

Submit one (1) MS Word or Adobe PDF electronic copy clearly marked “Master” or “Original,” and if redactions are requested, one (1) additional electronic copy, in MS Word format with redactions made (the Redacted for Public Disclosure Copy) through the City’s Online Procurement Center: City of Portland Bid Portal.

Refer to Section 7: Submission Instructions for details.

https://teams.microsoft.com/meet/23336343933575?p=i8PyPjdsMchLIeqFqs https://service.ariba.com/Discovery.aw/ad/profile?key=AN11181807487

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Have Questions or Need Help? Contact the Single Point of Contact:

Send questions, requests for clarification, or requests for assistance by September 14th, 2026 by 5:00 p.m. Pacific Time. Any questions received after September 14th, 2026 by 5:00 p.m.

Pacific Time. may not be answered. Only the Single Point of Contact can answer questions about this RFP.

Patrick O’Quinn Procurement Specialist Procurement Services

(971) 678-6326 Patrick.OQuinn@portlandoregon.gov mailto:Patrick.OQuinn@portlandoregon.gov

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Section 7: Submission Instructions By submitting a proposal, you accept the general Terms and Conditions listed in Section 6 of the RFP Information Packet for this RFP and the insurance required in Section 5 of the RFP Information Packet.

Proposals are Due September 21st, 2026 by 5:00 p.m. Pacific Time Late proposals are not accepted.

Proposal Page Limit is 25 Pages The Evaluation Committee will not read or consider additional pages of the proposal beyond the page limit.

Not all parts of the proposal are included in the page limit. The Proposal Checklist in Section 8 of this document lists which parts are included in the page limit.

Proposal Contents and Organization You must provide all information requested in this RFP in your response. Responses must follow the format outlined in this RFP. We will not consider additional or unrequested materials.

Follow the order outlined in Section 8: Proposal Checklist for your submission.

Proposal Submission Instructions Submit one (1) MS Word or Adobe PDF electronic copy clearly marked “Master” or “Original,” and if redactions are requested, one (1) additional electronic copy, in MS Word format with redactions made (the Redacted for Public Disclosure Copy) through the City’s Online Procurement Center: City of Portland Bid Portal

The entire proposal must be submitted before the due date. Allow extra time to upload proposal documents.

Instructions for submitting your proposal are available in the RFP Information Packet: Section 4:

Exhibit A Submission Instructions.

Modifying or Withdrawing Your Submission You can modify or withdraw your submission through the City’s Procurement Website any time before the proposal due date.

https://service.ariba.com/Discovery.aw/ad/profile?key=AN11181807487

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Section 8: Required Proposal Components Proposal Checklist

Proposal Component Required/Optional Included in page limit?

Proposer Information Form Required N □

Proposer Capabilities Required Y □

Project Team Required Y □

Project Approach Required Y □

Pricing Proposal Required N □ Equal Employment Opportunity and Access in Subcontracting Required Y □

Equal Opportunity Employer and Community Involvement Required Y □

Sustainable Business Practices Required Y □

Civil Rights Data Collection Required N □

Exceptions and Deviations to the Contract Form Optional N □

Redacted for Public Disclosure Copy Optional N □

Redaction Summary Form

Required if Redacted for Public Disclosure Copy is provided.

N □

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Proposer Information Form

Proposer’s Full Legal Name

(If Applicable) Doing Business As

Proposer’s Address

Authorized Representative Name

Authorized Representative Title

Authorized Representative Phone

Authorized Representative Email

Authorized Representative Mailing Address

(If Different) Local Contact

Local Contact Phone

Local Contact Email

City of Portland Business License Tax Account # (if currently licensed) https://www.portland.gov/revenue/b usiness-tax

State of Oregon Registry Number https://egov.sos.state.or.us/br/pkg_ web_name_srch_inq.login

State of Incorporation

Common Parent My firm is not owned or controlled by a common parent Name common parent:

Redaction for Public Records

I acknowledge that I may request redactions by including a redacted copy and a summary of redactions in the proposal.

https://www.portland.gov/revenue/business-tax https://www.portland.gov/revenue/business-tax https://egov.sos.state.or.us/br/pkg_web_name_srch_inq.login https://egov.sos.state.or.us/br/pkg_web_name_srch_inq.login

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Open Data Requirements https://efiles.portlandoregon.gov/Re cord/10879908/

I acknowledge the goals of the City of Portland’s Open Data Policy and will work with the City to meet the goals of the Policy, as is applicable to this project.

Insurance Requirements

I acknowledge the insurance requirements for the resulting Contract have been read, and either currently have or will be able to obtain insurance at level required if awarded the Contract.

I request insurance reductions.

List requested insurance reductions:

https://efiles.portlandoregon.gov/Record/10879908/ https://efiles.portlandoregon.gov/Record/10879908/

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Proposer Capabilities Provide the following information. You can type in the form below or format this information in a separate document.

Boxes will expand as you type.

1. General Firm Description Firm’s areas of expertise Firm’s length of time in business Number of employees Include any other information that helps describe your firm

Provide the same information for any subcontractors on the project

2. Describe similar projects your firm has done within the last 5 years, which best characterize your firm’s capabilities, work quality, customer service, and cost control.

Project 1 Project client name and location/jurisdiction

Name, title, address, phone number, and email address of a person who can be contacted regarding your performance on the project

Describe the type of work performed

Project start and end dates Was the project completed on schedule?

Project contract value (initial and current ending value)

Was it over or under budget?

If your firm worked as a subcontractor/subconsultant or in partnership with another firm, include the name of the lead firm subcontractor/subconsultant or

RFP # 2384785615 9 of 28 RFP Response Packet in partnership with another firm, include the percentage of total project dollars paid to each subcontractor Project 2 a person who can be subcontractor/subconsultant or in partnership with another in partnership with another firm, include the percentage of total project dollars paid to each subcontractor

Project 3 a person who can be

RFP # 2384785615 10 of 28 RFP Response Packet subcontractor/subconsultant or in partnership with another in partnership with another firm, include the percentage of total project dollars paid to each subcontractor

(Optional) Add additional projects as needed below

3. Describe your firm’s resources available to perform the work for the duration of this project and other ongoing projects

4. Describe your firm’s management and organizational capabilities A description of your firm’s management approach and how it will help accomplish the project’s goals and objectives

Organizational charts and a statement regarding lines of authority and responsibility

A statement about how your firm is prepared to respond promptly to problems or changes to the Scope of Work

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Copies of standard reports used by your firm in existing contracts

A description of your firm’s procedures and policies related to work quality

Describe not only your firm’s efforts to recruit but also retain local contractors, including those owned by people of color and women

5. Describe your firm’s specific experience in:

Describe your firm’s specific experience with Open Source ATSPM software and, in particular, version 5.0.

experience with installation, configuration, and custom programming of: Apache ECharts; API Layer using ASP.NET Core Web API;

entity framework core object-relational mapper for compatibility with multiple databases, including, but not limited to, Microsoft SQL Server, PostgreSQL, Oracle, and MySQL; React and Next.js; JSON data compression; data aggregation and event logging using TPL Dataflow; clean architecture;

and claims-based security.

experience with collection, storage, and processing of data from: Q-Free MAXTIME advanced transportation controllers (ATCs); Wavetronix

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Matrix and Advance radar detection sensors; LiDAR detection sensors; video detection sensors; thermal detection sensors; TriMet API transit data; RITIS/INRIX probe data; and safety camera speed and red-light-running data.

Describe your firm’s specific experience with development and custom programming of performance measure dashboards; implementation of on-prem solutions;

implementation of cloud-hosted solutions and migration from on-prem solutions to cloud-hosted solutions;

virtualized environments;

documentation of performance measure calculations;

documentation of testing requirements and procedures;

development of training materials; and training of stakeholders.

6. Describe qualifications and relevant experience of subcontractor/subconsultants and/or partnership entities, if any.

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Project Team Provide the following information. You can type in the form below or format this information in a separate document.

Boxes will expand as you type.

Project Team Information Approximate number of people who would be assigned to this project.

Involvement of the company’s principal member

Identify any training requirements for key personnel to keep current on industry best practices

Identify a proposed project manager, who would be responsible for the day-to-day management of project tasks and would be the primary point of contact with your firm. Describe the project manager’s experience with similar projects and with managing and leading interdisciplinary teams.

Key Personnel Name of Key Personnel 1:

Roles and responsibilities

Relevant experience on similar or related projects

When were the above projects completed?

Qualifications

Demonstrated performance record on similar projects

Percentage of their time that will be devoted to this project

Resumes listing educational background, professional development, and demonstrated experience and

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Name of Key Personnel 2:

Roles and responsibilities development, and demonstrated experience and

Name of Key Personnel 3:

Roles and responsibilities development, and demonstrated experience and

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(Optional) Add additional Key Personnel as needed below.

Project Approach Provide a proposed Statement of Work including a draft Project Schedule. You can type in the form below or format this information in a separate document.

Boxes will expand as you type.

Project Management Describe the proposed work tasks and activities.

Describe how you would execute the tasks during each project phase.

Identify the team members who will work on each task.

Describe the proposed work products that will result from each task or activity.

Describe your approach to training and overseeing the work of subcontractors/subcons ultants, tracking utilization, and adjusting if delivery is off track with commitments.

Based on your expertise and experience with similar projects, demonstrate how you will effectively complete the proposed project.

Identify the time frame estimated to complete each task.

If applicable, discuss any unique aspects of the project, alternative approaches the City

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Technology Recommendations & Software Installation overseeing the work of subcontractors/subcons ultants, tracking utilization, and adjusting similar projects, demonstrate how you the project, alternative approaches the City might wish to consider, or special considerations related

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Custom Software Development & System Testing and Acceptance overseeing the work of subcontractors/subcons ultants, tracking utilization, and adjusting similar projects, demonstrate how you the project, alternative approaches the City might wish to consider, or special considerations related

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Deployment & System Training overseeing the work of subcontractors/subcons ultants, tracking utilization, and adjusting similar projects, demonstrate how you the project, alternative approaches the City might wish to consider, or special considerations related

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Pricing Proposal Complete and submit the Pricing Proposal Attachment B Pricing Proposal.

The proposal shall include the number of hours each staff member will work on each task. The proposal shall include the true estimated cost to perform the work irrespective of the City's anticipated cost.

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Corporate Responsibility The City of Portland is committed to contracting with equitably aware and environmentally responsible businesses. The City values and supports diversity, advancing equity, and is dedicated to expanding economic opportunities by growing both the demand for and capacity of local contractors, including those owned by people of color and women.

Equal Employment Opportunity and Access in Subcontracting How are you providing equal opportunity and access in subcontracting for all businesses, including minority- and women-owned businesses? Your approach and description must, at a minimum, address the following:

For three (3) projects worked during the past three (3) years, for either public agency or non-public agency projects, list:

Project 1 Project name

All subcontractors/subconsultants utilized under those projects

Total project value (including amendments, if any)

Total project dollars

Percentage of total project dollars paid to each

Project 2 Project name

All

Project 3

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Project name

All subcontractor

Subcontracting Practices Describe your firm’s approach and methodology for identifying subcontractor opportunities (including suppliers, manufacturers and services) as an equal opportunity employer.

How outreach will be conducted to inform subcontractors/subconsulta nts opportunities.

Any mentoring and technical assistance to be made available to subcontractors/subconsulta nts.

Any strategies, methods, initiatives, or examples of innovation to provide equal opportunity and access which may be utilized in the execution of the work.

Equal Opportunity Employer and Community Involvement Workforce Diversity and Community Involvement Questions Specific to this RFP Describe your firm’s workforce demographics and any measurable steps taken to ensure a diverse

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How do you approach internal on-the-job training, mentoring, technical training, and/or professional development opportunities, including for women and people of color?

Is the Proposer located in a geographically diverse location? If not, what strategies does the Proposer use, accounting for the lack of local diversity, to ensure a diverse internal workforce, including for women and people of color)?

List the top three actions/ongoing practices your firm has implemented to ensure you provide opportunities for, and remove barriers to, employment in your workforce for everyone, including women and people of color, at all levels of your firm (e.g., upper management, middle management and lower-level management).

Action/Ongoing Practice 1 Describe the action or ongoing practice

Describe when you started and any timelines for implementation

Describe any performance metrics that characterize these achievements or third-party awards/recognition

Action/Ongoing Practice 2

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Action/Ongoing Practice 3

Equal Opportunity Employer Practices Describe your Equal Opportunity Employer recruitment and retention procedures and/or policies.

How do you approach internal on-the-job training, mentoring, technical training, and/or professional development and advancement opportunities for your workforce?

Describe your firm’s employee compensation structure, (e.g., living wages, healthcare coverage, employee leaves, dependent care, etc.)

Describe your firm’s commitment to community service (e.g., charitable programs, scholarships, economic development, etc.)

Sustainable Business Practices Portland Public Contracting Rule 5.33.010 defines “Sustainable Procurement” as a “procurement that has the greatest positive environmental, social, and economic impacts possible over the entire life cycle.” Sustainable procurement involves the sustainability aspects related to the goods, services, and suppliers along the supply chains. Sustainable Procurement contributes to the achievement of organizational sustainability objectives and to overall sustainable development.

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Sustainability Questions Specific to this RFP What top two (2) actions do you take to reduce the greenhouse gas (GHG) emissions associated with your business's operations and/or purchased goods/materials?

How long have you been taking these actions? If you have any data that quantifies your impact or achievements, include that in your response.

Provide information on any other sustainability innovations applicable to your proposal that you think the City should know about.

Does your firm have a travel policy that incorporates strategies for reducing greenhouse gas (GHG) emissions? If so, attach a copy of the policy (does not contribute to your proposal page limit) or provide a web-link to online documentation;

highlight whether the policy includes purchasing carbon offsets to offset travel-related GHG emissions.

List the top five actions/ongoing practices your firm has implemented to reduce the environmental impacts of your operations (for example, energy efficiency, use of recycled content or non-toxic products, use of public transit or alternative fuel vehicles, waste prevention and recycling, water conservation, green building practices, etc.).

Action/Ongoing Practice 1

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Action/Ongoing Practice 2

Action/Ongoing Practice 3

Action/Ongoing Practice 4

Action/Ongoing Practice 5

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Does your firm hold any third-party certifications related to sustainable business operations?

(e.g. B-Corp certification or similar) Name of the Certification Link to the certification requirements Name of organization who administers the certification

Civil Rights Data Collection The information provided in this section will be retained separately and will not be used for purposes of evaluating and scoring proposals.

Proposer Information Is your firm COBID Certified? Yes

No, and my firm does not qualify.

Describe your firm’s workforce demographics

Approximate number of women and people of color to be assigned to the project, and their roles

Subcontractor/Subconsultant Information (please identify all subcontractors/subconsultants to be used) Subcontractor/Subconsultant 1 Information COBID

Certified?

Scope and percent of work allocated

Firm’s legal name Yes Certification

No

Email Phone number BuySpeed Vendor #, if applicable

Subcontractor/Subconsultant 2 Information COBID Certified?

Scope and percent of work allocated

Firm’s legal name Yes

Subcontractor/Subconsultant 3 Information COBID Certified?

Scope and percent of work allocated

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Firm’s legal name Yes

Add additional rows for additional Subcontractors/Subconsultants as needed

Exceptions and Deviations to the Sample Contract

The Sample Contract is available in Section 5 of the RFP Information Packet. It contains the terms and conditions that will govern the resulting Contract between the City and the Contractor.

As part of the Evaluation Phase 2, shortlisted proposers will be required to submit exceptions and deviations to the City’s Sample Contract. Proposers must make exception and deviation requests through this form.

Only requests submitted on the form will be considered. Requests that state the entire Contract be negotiated will not be considered.

Contract Exceptions and Deviations Form Contract Section No.

Current language Requested exception (in redline)

Reason

EXAMPLE:

Section 1.0 Definition - System

“System” means collectively all Products to be provided by Contractor to City and the Third Party Software and equipment specified by Contractor under this Contract.

“System” or “Solution” means collectively all Products to be provided by Contractor to City and the Third Party Software and equipment specified by Contractor under this Contract.

Company requests this change because our SLA and EULA refer to “Solution”. No equipment is being provided under this Contract.

Proposal Redactions for Public Records Purposes If you want to request redactions to your proposal, you must:

1. Include one “Redacted for Public Disclosure” copy of the proposal in unprotected Microsoft Word format, with the requested redactions highlighted in yellow

a. When exempt information is mixed with nonexempt information on the same page, the exempt information must be redacted in a way that allows the disclosure of the non-exempt information

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b. Any portion of a proposal you claim as exempt from disclosure must meet the requirements of ORS 192.345, ORS 192.355 and/or ORS 646.461 et seq.

2. Complete the table below and submit it with your proposal.

Redaction Summary Form Proposal Page Number and Section

Content to be redacted Reason for redaction