586-25-101 REDACTED BRAND NAME JUSTIFICATION AND APPROVAL SITE PREP IR UPGRADE.pdf

Project No. 586-25-101 Project Title: Site Preparation for Interventional Radiology Upgrade

VHAPG Part 806.3 OFOC Page 1 of 6 Revision: 03 Effective Date: 4/15/24 Acquisition ID#: 36C256-26-AP-0037

DEPARTMENT OF VETERANS AFFAIRS

Brand Name Justification and Approval (J&A) for Other Than Full and Open Competition

Acquisition Plan Action ID: 36C256-26-AP-0037

1. Contracting Activity:

Network Contracting Office (NCO) 16 - Department of Veterans Affairs

The proposed procurement, Request for Proposal (RFP), is for the Design-Build Construction of the Site Preparation for Interventional Radiology Upgrade project at the G.V. (Sonny) Montgomery VA Medical Center (VAMC) in Jackson, MS.

2. Nature and/or Description of the Action Being Processed:

This justification is to support the Site Preparation for Interventional Radiology Upgrade Construction project at the G.V. (Sonny) Montgomery (VAMC), that will be awarded as a firm-fixed price contract. This justification is for, other than full and open competition, for the procurement of certain construction materials. The use of a particular brand name for the items listed below accommodate standardization of these items throughout the facility.

a. HVAC Controls/BAS monitoring Johnson Controls

b. Fire Alarm System Siemens

c. Security Cameras Vicon Valerus

d. Physical Access Controls System Software House

e. Patient Lift System Guldmann GH3+ Full range

f. HVAC system for the specialized radiology equipment Liebert HVAC System

g. Medical Gas outlets Amico Ohmeda

3. Description of Supplies/Services Required to Meet the Agency�s Needs:

This procurement is for the Construction of the Site Preparation for Interventional Radiology Upgrade Construction project at the G.V. (Sonny) Montgomery (VAMC). The scope includes everything necessary to complete the Construction of the Site Preparation for Interventional Radiology Upgrade construction project that meets the requirements of the Department of Veterans Affairs. There are seven (7) brand name items listed for which the

VHAPG Part 806.3 OFOC Page 3 of 6 Revision: 03 Effective Date: 4/15/24 Acquisition ID#: 36C256-26-AP-0037

4. Statutory Authority Permitting Other than Full and Open Competition:

(X) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per 41 USC §3304(a)(1) as implemented by FAR 6.302-1;

( ) Unusual and Compelling Urgency per 41 USC §3304(a)(2) as implemented by FAR 6.302-2;

( ) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per 41 USC §3304(a)(3) as implemented by FAR 6.302-3;

( ) International Agreement per 41 USC §3304(a)(4) as implemented by FAR 6.302-4

( ) Authorized or Required by Statute per 41 USC §3304(a)(5) as implemented by FAR 6.302-5;

( ) National Security per 41 USC §3304(a)(6) as implemented by FAR 6.302-6;

( ) Public Interest per 41 USC §3304(a)(7) as implemented by FAR 6.302-7;

5. Demonstration that the Contractor�s Unique Qualifications or Nature of the

Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

Standardized Items Requirement at G.V. (Sonny) Montgomery VAMC - to prevent significant duplication costs and ensure proper functioning, it is crucial to use the standardized brand name items listed below. Deviating from these brands may lead to compatibility issues, increased maintenance costs, and potential impacts on patient safety.

a. HVAC Controls/BAS Monitoring:

o Manufacturer: Johnson Controls o Impact: Ensures system compatibility, minimizes maintenance costs, and prevents interface issues, thus supporting patient safety and staff familiarity.

b. Fire Alarm System:

o Manufacturer: Siemens o Impact: Maintains highest patient safety, minimizes maintenance costs, and ensures seamless integration with existing fire protection system.

c. Security Cameras:

o Manufacturer: Vicon Valerus o Impact: Avoids additional integrator costs, maintains current standard, and prevents the need for multiple maintenance contracts.

d. Physical Access Controls System (PACS):

o Manufacturer: Software House o Impact: Ensures seamless communication with existing PACS, preventing software conflicts and maintaining system reliability.

e. Patient Lift System:

o Manufacturer: Guldmann GH3+ o Impact: Consistency in patient handling equipment throughout the hospital for operational and maintenance efficiency.

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Offerors are also responsible for obtaining authorized personnel with the brand name suppliers for installation /work performance as needed. New components must be able to tie into an existing and operational system including use of software. Converting the software system tie-ins to another manufacturer�s system to accommodate portions of the facility complex would be extremely disruptive to medical center operations and prohibitively expensive.

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

Not applicable. It is the responsibility of the offerors, and the general contractor awarded the project to locate suppliers and obtain pricing for all materials and components, including the items listed in this justification.

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any

Barriers to Competition before Making subsequent acquisitions for the supplies or services required:

There will be competition for the overall procurement. It will be the responsibility of the offerors to obtain pricing from the suppliers of the items and to submit a competitive proposal for the project.