564-19-101 Statement of Work.pdf

Construct New Water Storage Facility

Veterans’ Healthcare System of the Ozarks (VHSO)

Fayetteville, AR

Project No: 564-19-101

Statement of Work

1 Foreword

1.1 Contractor shall provide all labor, materials, tools, equipment, expertise, administration, supervision, and transportation as necessary to perform all work in accordance with provided construction specifications, drawings, all documents attached to this contract, all terms and conditions of this contract, and this statement of work.

1.2 This document does not relieve the Contractor of their professional responsibility to comply with all local and federal construction and environmental codes and to perform and complete a fully coordinated job.

2 General Project Description

2.1 This scope of work for the project involves the construction of a new water storage facility and demolition of existing water storage facilities. All construction work shall be performed without affecting VHSO Fayetteville, AR facility operation. Phasing of work is required. See attached drawings.

2.2 Work includes construction, labor and supervision for civil, structural, architectural, fire protection, plumbing, mechanical, electrical, security and electronics, and demolition work as required by provided construction documents. This Scope of Work is not considered to be a comprehensive description of work details for this project. All work shall be completed in accordance with the plans/drawings and specifications.

2.3 Period of Performance (POP): Three hundred Thirty (330) calendar days after Notice-To-Proceed

(NTP).

3 General Construction Requirements

3.1 Prior to any mobilization and construction, the Contractor shall request and have an approved

Infection Control Construction Permit, Construction Safety Plan, and an Interim Life Safety

Measures Certification from VHSO Fayetteville, AR. Additionally, a project/construction schedule, schedule of values/prices and construction phases shall be provided and approved by

VA’s Contracting Officer’s Representative (COR)/Project Engineer and/or Contracting Officer

(CO).

3.2 Contractor shall completely prepare site prior to the commencement of work and furnish labor, equipment, and materials to perform work for this specific project as required by construction documents.

3.3 The entire project’s associated construction and temporary work shall conform to the latest VA specifications, VA Standards, energy conservation methods, EPA, OSHA, NFPA, NEC, ASHRAE, LIFE SAFETY CODE, UBC, local, Federal and industry requirements and regulations.

3.4 Project Record Drawings: The Contractor shall maintain a set of Record Drawings. The

Contractor shall maintain a set of construction documents (field as-built drawings) to record actual construction changes during the construction process. The project record drawings shall be available for review by the VA’s COR/Project Engineer, and/or CO at all times.

3.5 The following milestone dates shall be incorporated into the Contractor’s schedule.

3.5.1 Submittal Schedule and log/register shall be provided within ten (10) calendar days after Notice to Proceed. The Contractor shall provide the aforementioned documents to the COR for approval and shall include the dates for submission of Shop Drawings, Product Data, and Samples.

3.5.2 All Shop Drawings, Product Data and Samples shall be submitted and approved by the

VA within sixty (60) calendar days after Notice to Proceed. The VA shall provide the

Contractor with written comments within 15 business days after receiving each submittal.

3.5.3 The Contractor shall submit a construction schedule within ten (10) calendar days after

Notice to Proceed. The construction schedule shall be prepared in terms of calendar days

(not working days). Once the construction schedule is submitted by the Contractor and approved by the CO, no lateness in the schedule will be tolerated without the CO’s approval.

3.5.4 A pre-construction meeting shall be held within ten (10) calendar days after award of

Contract. During construction, the Contractor shall attend all weekly construction progress meetings. The meeting schedule and place will be discussed in the pre-construction meeting.

4 General Contract Requirement

4.1 VA’s Normal Working Hours are 7:00 am to 4:30 p.m., Monday through Friday. Contractor shall coordinate work with the COR in order to not disrupt VHSO Fayetteville, AR facility operations which may include work earlier or later in the day and on weekends or federal holidays at no additional cost to the VA. Noise disturbances and utility shutdowns/tie-ins shall be coordinated with the COR and not interfere with VA daily operations.

4.2 Pursuant to clause 52.236-8 Other Contracts incorporated by reference under section 4.33 52.252-

2 Clauses Incorporated by Reference, Contractor shall fully cooperate with the other Contractors and with Government employees and shall carefully adapt scheduling and performing the work under this contract to accommodate the additional work, heeding any direction that may be provided by the CO. If required by the CO, Contractor shall, at no additional cost to the VA, coordinate with other VA’s activities including, but not limited to, construction activities near the job site to ensure the construction work under this project will be in harmony with those activities.

This coordination shall include, but not limited to, the careful scheduling of work commencement, equipment mobilization etc.

4.3 The following legal holidays are observed by this Government Agency:

New Year's Day January 1st

Martin Luther King's Birthday Third Monday in January

Presidents Day Third Monday in February

Memorial Day Last Monday in May

Juneteenth Independence Day June 19th

Independence Day July 4th

Labor Day First Monday in September

Columbus Day Second Monday in October

Veterans Day November 11th

Thanksgiving Day 4th Thursday in November

Christmas Day December 25th and any day declared by the federal government as holiday.

5 Project Meetings

5.1 Each week the Contractor shall hold a progress meeting to review progress to date and to resolve all questions for the upcoming week. The progress meeting shall include, at a minimum, the

Project Manager and the Superintendent representing the Contractor, the COR and the CO representing the Government. Technical supervisor (foreman), sub-contractors, suppliers, etc.

shall attend when requested by the CO. The meeting shall be same day, time, and place each week.

5.2 Meeting Minutes - The Contractor shall take minutes of all meetings held relative to this project.

The format shall be acceptable to the CO. Minutes shall include the meeting date and time;

agenda; meeting location; list of participants with their affiliations, and telephone numbers; be fully descriptive of issues, problems and decisions made; and action items with the names of responsible parties and deadlines. In addition, the minutes shall include, as attachments, all exhibits and references distributed as handout materials, unless the materials are part of a formal submission. The Contractor shall provide, via e-mail, complete copies of all minutes to all attendees within 72 hours of the meeting. All challenges to the minutes will be reflected in a revised version prepared by the Contractor and CO along with the Contractor and COR shall sign/initial the minutes. In the event of any disputes or challenges that can’t be resolved, the CO shall render a final decision. Copies of updated minutes shall be distributed to all attendees within

48 hours after change notice.

6 Safety and Security

6.1 Contract workers under this project may require a VA issued personal identification verification

(PIV) card before the start of construction work at VHSO Fayetteville, AR. There is no charge for the badges.

6.2 Contract employees, including all subcontractor employees, shall be TB tested and receive a flu shot (each year under the contract performance). A letter from the prime contractor shall be submitted to the CO prior to work commencing that all staff members are TB negative and the flu shot was received.

6.3 All contract personnel are subject to inspection of personal effects when entering or leaving the project site.

6.4 Parking is rigidly controlled throughout the Medical Center. Contractor parking is only allowed in authorized areas. Contractor shall abide by all police requirements. Parking in designated patient parking areas is strictly prohibited. Parking for unloading equipment necessary to perform the work will be authorized in advance by the COR prior to starting the project.

7 Records Management

7.1 RECORDS MANAGEMENT OBLIGATIONS

7.1.1 Applicability

This clause applies to all Contractors whose employees create, work with, or otherwise handle Federal records, as defined in Section B, regardless of the medium in which the record exists.

7.1.2 Definitions

“Federal record” as defined in 44 U.S.C. § 3301, includes all recorded information, regardless of form or characteristics, made or received by a Federal agency under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the United

States Government or because of the informational value of data in them.

The term Federal record:

7.1.2.1 includes VHSO records.

7.1.2.2 does not include personal materials.

7.1.2.3 applies to records created, received, or maintained by

Contractors pursuant to their VHSO contract.

7.1.2.4 may include deliverables and documentation associated with deliverables.

7.1.3 Requirements

7.1.3.1 Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records

Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy

Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

7.1.3.2 In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the

Government are Federal records subject to the provisions of 44

U.S.C. chapters 21, 29, 31, and 33, the Freedom of

Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

7.1.3.3 In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data. VHSO and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of [Agency] or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to [Agency]. The agency must report promptly to NARA in accordance with 36 CFR

1230.

7.1.3.4 VHSO and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of

[Agency] or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the

Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to [Agency]. The agency must report promptly to NARA in accordance with 36 CFR 1230.

7.1.3.5 The Contractor shall immediately notify the appropriate Contracting

Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment.

Disclosure of non-public information is limited to authorized personnel with a need-to- know as described in the [contract vehicle].

The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor shall not remove material from

Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to [Agency] control or the

Contractor must hold it until otherwise directed. Items returned to the

Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the [contract vehicle]. Destruction of records is

EXPRESSLY PROHIBITED unless in accordance with Paragraph

(4).

7.1.3.6 The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and [Agency] guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

7.1.3.7 The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with [Agency] policy.

7.1.3.8 The Contractor shall not create or maintain any records containing any non-public [Agency] information that are not specifically tied to or authorized by the contract.

7.1.3.9 The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of

1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

7.1.3.10 VHSO owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the

U.S. Government for which [Agency] shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20.

7.1.3.11 Training. All Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take

[Agency]- provided records management training. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.

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