544 60 05 Extendable Flatbed Trailer 80000 lb. March 2020.docx

Specification No. 544-60-05

Specification No. 544-60-05

Questionnaire for an Extendable Flatbed Tandem Axle Trailer

State of Illinois Department of Transportation Bureau of Business Services

Specifications and Questionnaire for an Extendable Flatbed, Tandem Axle Trailer 80,000 Lbs. Frame Load Capacity

March 2020

This specification and questionnaire covers an extendable flatbed, tandem axle, heavy duty trailer for use by the Department of Transportation. The Department of Transportation is specifying acceptable units by required equipment and accessories as outlined below.

Each bidder shall submit with their bid two sets of descriptive literature and specifications describing all the equipment proposed. This information shall be clearly marked to indicate the make, model, accessories, and exceptions proposed to be furnished.

Bidders quoting on equipment must submit with their bid.

1. The manufacturer of the equipment proposed has been actively involved in the manufacture of the equipment called for in the bid for a period of not less than 5 years.

2. Parts and service for the equipment proposed are readily available within the State of Illinois.

It is the responsibility of each bidder to complete and return this questionnaire with the bid.

Unless otherwise specified, the proposed equipment shall be complete in all parts and ready for immediate use upon delivery.

Bidders are advised to carefully read these specifications as changes have been made since the last solicitation issue.

Proposed With This Bid:

The Illinois Department of Transportation reserves the right to waive minor informalities, deficiencies or technical variances which by their nature are restrictive to a given manufacturer, if in its’ judgement, it would be in the best interest of the State to do so and it would not prejudice the rights of other bidders.

Serviceability will be a factor in award. Successful bidder shall either be able to provide service after purchase or shall indicate other qualified service facilities able to service equipment, within a reasonable period of time at agency locations. Bidder shall provide documentation and enumerating service locations. A Review of the bidder's ability to provide prompt parts and service to the State of Illinois and in particular to the delivery location, will be considered in determining award.

Bids will only be accepted from established manufacturers or their authorized dealers. Any dealer submitting a bid hereby guarantees that it is an authorized dealer of the manufacturer and that the manufacturer has agreed to supply the dealer with all quantities of products required by the dealer in fulfillment of its obligations under any resultant contract with the State. Bidder must submit authorized dealer letter upon request.

Warranty:

Manufacturers’ standard warranty shall be provided. Bidder shall attach copies of warranty with bid. Warranty shall commence at the Illinois Department of Transportation in-service date. If any equipment fails to conform to the warranties during the applicable warranty period, the Vendor or Manufacturer will adjust, repair or replace the equipment at no charge to the Department as soon as possible upon notice from the Department. Equipment shall be repaired on-site and will be performed at no additional cost to the Department.

The Vendor may provide or perform warranty service at a dealer location within the Districts geographic region if on-site repair is not possible. Vendor shall facilitate pickup and delivery of equipment at Vendor's cost if warranty repair(s) are made off-site during the warranty period. The contract Vendor is responsible for any failure of their allied or sub-contractors’ fulfillment of said warranties. Failure to provide this service shall result in a “Complaint to Vendor” that could affect future bid awards.

Delivery:

It will be the responsibility of the successful vendor to guarantee delivery within the quoted time and to require allied manufacturers or suppliers to complete the installation of auxiliary equipment in accordance with the quoted delivery time.

Failure to comply with the quoted delivery time because of delays resulting from the inability of suppliers of allied equipment such as bodies, snowplows, spreaders, etc., may be reason to refuse to consider similar items from those suppliers on future bids.

All equipment provided by the Vendor and the sub-contractor(s) shall be fully operational when delivery is made. Any noted defects at the time of delivery shall be addressed by Vendor in the first 30 days of in-service.

Bidder/Vendor acknowledges the requirements above. Yes |_| No |_|

Note: If the equipment proposed exceeds the minimums called for in the specification please do not mark NO. Mark YES and explain with a short comment on how it exceeds.

The Trailer shall include the following standard or optional accessories and equipment:

Trailer Type:

Extendable Flatbed, Tandem axle, trailer with eight (8) pneumatic tires.

The main bed shall be extendable on heavy duty rollers with air operated locking pins securing in approximately 5’ increments from the forward deck which shall remain flat on the fifth wheel at all times.

Complies: Yes |_| No |_|

The overall length of the trailer deck collapsed 48’-0”. The trailer deck extended 80’-0” in length.

The length of the forward deck platform over the fifth wheel from the separation point to the front edge of the trailer approximately 11’-0”.

The side rail of trailer deck shall include full length winch track on the streetside and stake pockets approximately 24” on center.

The trailer's capacity shall be calculated as:

The trailer shall provide a distributed frame rating of 80,000 lbs.

Complies: Yes |_| No |_|

Trailer equipped as specified shall weigh no more than 18,000 lbs.

This trailer shall comply with all current Federal and State Safety Standards.

Deck Platform(s):

The main deck shall have an approximate loaded transport height of 54” when loaded to capacity.

Note: This measurement must be taken only when the trailer is coupled to the truck.

The rear ride height shall be adjustable with air-ride suspension. Adjustment provided by a manual over-ride air valve.

Complies: Yes |_| No |_|

Width of the trailer deck shall be 102”.

The unloaded fifth wheel height shall be approximately 49”.

The trailer shall be equipped with a two speed, twin leg landing gear. The feet shall be suitable for use on asphalt surfaces.

Complies: Yes |_| No |_|

The main deck must be an I-beam type frame design utilizing a maximum of 12” crossmember spacing. Deck I-beams and structural members must be constructed of high tensile steel.

Trailer deck shall be full flat deck with a minimum 1-1/8 inch thick apitong, flush mounted, drilled, counter sunk and bolted to structural members. (No “cat walks” or raised center beams).

Axles:

The tandem trailer axles shall be equipped with Hendrickson or equal air ride suspension, anti-lock brake system (ABS) and eight (8) pneumatic tires. Axle spacing shall be 49” minimum.

Complies: Yes |_| No |_|

The axles shall be mounted to the trailer frame in such a way as to reduce twist and strain on the trailer when road irregularities are encountered.

Tires & Wheels:

The trailer tires shall be new, first run quality, 295/75R - 22.5 radials with a general use tread.

Wheels shall be hub piloted disc type. Steel wheels shall be primed and painted (or powder coated) manufacturer’s standard color.

Oil type wheel bearing seals shall be provided with hub assemblies providing for visual indication of oil level.

Complies: Yes |_| No |_| One of the right wheels shall be equipped with a hub-odometer, designed size of the wheel and tire proposed to be furnished. This device shall not impede the visual oil level inspection for this wheel.

Complies: Yes |_| No |_| One (1) complete spare tire and wheel identical to those furnished with the trailer, shall be provided and mounted according to the manufacturer’s standard location on the trailer.

Complies: Yes |_| No |_|

Each set of dual wheels shall include a Crossfire Dual Tire Pressure equalization system (or IDOT approved equal) to equalize tire pressure between the dual tires. This feature shall also provide isolation should one tire experience a 10 psi loss.

Component:

Brakes:

The axles shall be equipped with ABS air brakes to be of a size and design that will provide adequate control for a full capacity load under all circumstances. The parking brake shall be spring design.

Complies: Yes |_| No |_| A minimum 8’-0” long air brake jumper hose with standard air brake connector kit shall be provided with the trailer. The glad hands shall be Meritor Wabco part number 952 201 018 0 filtered units or IDOT approved equal Complies: Yes |_| No |_|

The brakes provided shall comply with all State and Federal regulations for trailers of the capacity specified.

Complies: Yes |_| No |_| Wiring and Lights:

Wiring shall be complete 12 volt system with sealed modular wiring harness. All connections shall be in a weatherproof junction box. All lights shall be LED style, mounted in shock-proof mountings, complying with all “Vehicle Code” guidelines and statutes. All holes shall be grommetted and sealed junction boxes provided when necessary. There shall be no connections made outside of sealed junction boxes. Quick-disconnected splices, soldered and covered with shrink-wrap are not acceptable.

All lights, wiring, and junction boxes shall combine to form a sealed waterproof system similar to Truck-Lite's 50800 series or equal for commercial vehicles utilizing standard production wiring harnesses where practical.

Component:

A full lighting package shall be included in the tail channel immediately after the rear axle.

All lamp connections and all junction box post connections shall be treated with a corrosion inhibitor.

Complies: Yes |_| No |_| All wiring passing through metal shall be protected by formed rubber grommets.

Complies: Yes |_| No |_| Note: Use of garden or other styles of hose is not acceptable.

All wiring shall be secured utilizing rubber coated clamps bolted to the frame at 18" minimum spacing or supported in dedicated channel/track.

Complies: Yes |_| No |_|

Truck Connection for Lighting and Electrical:

Type: 7-way SAE connector, ATA approved.

Complies: Yes |_| No |_| A seven (7)-wire receptacle for trailer light jumper cable shall be furnished.

Lights and Reflectors:

Must meet all Federal and State regulations and comply with the Illinois Law and Vehicle Code in effect at the time of manufacture.

Complies: Yes |_| No |_| Paint/Finish:

All parts normally painted shall be cleaned, prepped, painted or powder coated manufacturer’s standard color.

Complies: Yes |_| No |_|

Manuals:

Three (3) copies of all operators’ manuals, parts lists, and warranty information shall be provided at time of delivery to each district receiving one or more units.

Complies: Yes |_| No |_| One (1) set of “Service or Shop” Manuals shall be provided to each delivery location.

Complies: Yes |_| No |_| Note: The manuals, parts lists, and service or shop manuals listed above may be furnished on CD/DVD or flash drive in lieu of paper.

Instruction performed by a qualified factory or dealer personnel covering the operation and routine service and maintenance of the equipment shall be provided upon delivery. The training shall be for all personnel in the assigned headquarters location of the equipment.

Complies: Yes |_| No |_|

Note: This is not a sales call. Training not meeting IDOT expectations will be cause to generate a “Complaint-to-Vendor”.

Requirements Covering Items Detailed Above:

The trailer shall be furnished complete with all safety components that are required by the current Federal Safety Standards for the size trailer proposed.

Complies: Yes |_| No |_| All equipment cataloged as standard or safety related shall be furnished and in place and shall be included in the purchase price of the unit. Any parts, tools, and/or accessories not specifically called for but required for proper operation shall be provided.

Complies: Yes |_| No |_| The component parts of the unit shall be of proper size and design to safely withstand maximum stresses imposed by a capacity load, and the manufacturers rated loads for chains and bearings shall not be exceeded when the unit is loaded with such loads.

Complies: Yes |_| No |_| Standard tool kits shall be supplied if required.

Complies: Yes |_| No |_| |_| Not required Full coverage warranty for a minimum of 12 months from in-service date shall be provided. Bidder shall attach copy of warranty with bid.

Complies: Yes |_| No |_|

Repair Parts and Service:

Since continuous operation of this trailer is of the utmost importance and many times of an emergency nature, it is necessary that the successful bidder be in a position to render prompt parts and service within the State of Illinois.

The vendor or manufacturer of the unit which is considered for award shall, at the request of the State of Illinois, demonstrate this equipment within the receiving District in the State of Illinois in the presence of authorized state personnel to prove out any features which may be in question.

Delivery:

This equipment is to be delivered in first-class operating condition with acceptance subject to Department of Transportation inspection and approval.

Complies: Yes |_| No |_|

Bid Package:

Bidders will need to send copies of each of the following with their bid response.

a) Specification Questionnaire

b) Descriptive Literature

Picture is for visual reference only. Do not scale from picture.

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