537 60 05 Tandem Axle Utility Trailer.docx

Specification No. 537-60-05

Specification No. 537-60-05 Specifications and Questionnaire for a Utility Stationary Deck Trailer

State of Illinois Department of Transportation Bureau of Business Services Specifications and Questionnaire for a Utility Stationary Deck Trailer December 2020 This specification and questionnaire covers a Tandem Axle Utility Deck Trailer for use in the Department of Transportation Operations crew for landscape and mowing purposes. To improve operating efficiency, parts and service availability the Department of Transportation is specifying acceptable units by required equipment and accessories as outlined below.

Each bidder shall submit with their bid two sets of descriptive literature and specifications describing all the equipment and options proposed. This information shall be clearly marked to indicate the make, model, and accessories proposed to be furnished.

Bidders quoting on other-than-specified equipment must submit with their bid written proof of the following:

· The equipment proposed equals or exceeds that specified in all respects including capacity, operating features, and accessory items.

· The manufacturer of the equipment proposed has been actively involved in the manufacture of the equipment called for in the specifications for a period of not less than 5 years.

· Parts and service for the equipment proposed are readily available within the State of Illinois.

It is the responsibility of each bidder to complete and return this questionnaire with the bid.

Unless otherwise specified, the proposed equipment shall be complete in all parts and ready for immediate use upon delivery.

Bidders are advised to carefully read these specifications as changes have been made since the last solicitation issue.

Proposed with this Bid:

Note: If the equipment proposed exceeds the minimums called for in the specification please do not mark NO. Mark Yes and explain with a short comment on how it exceeds.

The Illinois Department of Transportation reserves the right to waive minor informalities, deficiencies or technical variances which by their nature are restrictive to a given manufacturer, if in its’ judgement, it would be in the best interest of the State to do so and it would not prejudice the rights of other bidders.

Serviceability will be a factor in award. Successful bidder shall either be able to provide service after purchase or shall indicate other qualified service facilities able to service equipment, within a reasonable period of time at agency locations. Bidder shall provide documentation and enumerating service locations. A Review of the bidder's ability to provide prompt parts and service to the State of Illinois and in particular to the delivery location, will be considered in determining award.

Bids will only be accepted from established manufacturers or their authorized dealers. Any dealer submitting a bid hereby guarantees that it is an authorized dealer of the manufacturer and that the manufacturer has agreed to supply the dealer with all quantities of products required by the dealer in fulfillment of its obligations under any resultant contract with the State. Bidder must submit authorized dealer letter upon request.

Warranty:

Manufacturers’ standard warranty shall be provided. Bidder shall attach copies of warranty with bid. Warranty shall commence at the Illinois Department of Transportation in-service date. If any equipment fails to conform to the warranties during the applicable warranty period, the Vendor or Manufacturer will adjust, repair or replace the equipment at no charge to the Department as soon as possible upon notice from the Department. Equipment shall be repaired on-site and will be performed at no additional cost to the Department.

The Vendor may provide or perform warranty service at a dealer location within the Districts geographic region if on-site repair is not possible. Vendor shall facilitate pickup and delivery of equipment at Vendor's cost if warranty repair(s) are made off-site during the warranty period. The contract Vendor is responsible for any failure of their allied or sub-contractors’ fulfillment of said warranties. Failure to provide this service shall result in a “Complaint to Vendor” that could affect future bid awards.

Delivery:

It will be the responsibility of the successful vendor to guarantee delivery within the quoted time and to require allied manufacturers or suppliers to complete the installation of auxiliary equipment in accordance with the quoted delivery time.

Failure to comply with the quoted delivery time because of delays resulting from the inability of suppliers of allied equipment such as bodies, snowplows, spreaders, etc., may be reason to refuse to consider similar items from those suppliers on future bids.

All equipment provided by the Vendor and the sub-contractor(s) shall be fully operational when delivery is made. Any noted defects at the time of delivery shall be addressed by Vendor in the first 30 days of in-service.

Bidder/Vendor acknowledges the requirements above. Yes |_| No |_|

Note: If the equipment proposed exceeds the minimums called for in the specification please do not mark NO. Mark YES and explain with a short comment on how it exceeds.

Trailer design:

The trailer’s capacity shall be calculated as:

The ability to transport 6,000 lbs. minimum load capacity at a highway speed of 55 M.P.H.

Complies: Yes |_| No |_|

The trailer shall comply with all current Federal and State Safety Standards.

Complies: |_| Yes |_| No The trailer shall be constructed with tandem axles and four (4) pneumatic tires

Inside width of trailer 84”:

The overall or outside width of the trailer shall not exceed 102”.

The overall trailer deck length shall be 20’-0”

Single rear ramp gate opening on back of trailer minimum 48” long, heavy-duty mesh or grate type gate rated to support max load with cable or spring assist in lifting and lowering rear ramp.

Complies: |_| Yes |_| No The front and sides of deck portion of the trailer shall have heavy tubular perimeter rub rail.

The wooden deck material shall be 2”x6” thick planks securely fastened to the frame crossmembers. There shall be six (6) flush mounted “D” rings rated at 5k each, locate at the front, center and rear corners of the open deck.

Complies: |_| Yes |_| No Trailer Frame:

Main beams shall be wide flange beams or tubular steel capable of supporting in excess of the rated trailer capacity.

Complies: Yes |_| No |_|

All frame members 50,000 psi., steel main rails from front to drawbar to rear of trailer.

Crossmembers shall be designed, sized and spaced to meet trailer GVW specifications. The manufacturer shall use the shaped member to meet or exceed the specified

centers

Side frame rails shall be approximately 4" structural channel, tubular, or beam.

Trailer tongue:

Designed for bumper pull. Triple tube A-frame design, maximum length required to accommodate trucks with attached equipment, adjustable channel height 3-inch pintle with capacity to meet or exceed total GVW of trailer, 5,000lb. tongue jack with sand shoe. Tool box for tiedowns or chains.

Safety chains and hooks rated for trailer GVW shall be included.

Truck Connection for Lighting and Electrical:

Type – Heavy all-weather cord with 7-way connector, utilizing round pins and sockets, SAE/ATA approved, plug portion installed on trailer with lead long enough to allow for turning movements of the trailer. The pin portion or socket is provided with the truck installation. (See diagram on last page).

Complies: Yes |_| No |_| Breakaway System:

The electric brake system shall include a sealed breakaway safety system.

Complies: |_| Yes |_| No Axle / Suspension:

Axle and suspension shall consist of two (2) 3,500lb. minimum axles with spring or torsion flex type suspension. Hubs shall be EZ lube design. Brakes shall be electric self-adjusting type located on both axles.

Complies: |_| Yes |_| No Component:

Tires and Wheels:

Tires and wheels shall be new, first run quality, radial size ST235/80R16 or as needed to meet GVWR with matching spare tire and wheel mounted on trailer. Wheels shall be manufacturers standard color.

Note: Other tires and manufacturer’s products may be considered but the final decision and determination of equality will be made by the Department of Transportation.

Wiring and Lights:

All wiring and lights shall in be a totally enclosed package. All holes in the body shall be grommetted and sealed and junction boxes provided when necessary.

Complies: |_| Yes |_| No Clearance lights and reflectors shall comply with the Illinois Motor Vehicle Laws and Federal safety requirements plus taillights, stop lights, and turn signal lights shall be provided.

Complies: |_| Yes |_| No All exterior lights shall be LED and mounted in shock-proof light mountings.

Complies: |_| Yes |_| No DOT approved reflective conspicuity tape shall run entire length of trailer at bottom of side walls and rear gate.

Complies: |_| Yes |_| No Paint/Finish:

All parts normally painted shall be cleaned, prepped, painted or powder coated manufacturer’s standard color.

Complies: Yes |_| No |_| All under carriage not painted or powder coated shall be coated with an automotive type corrosion prohibitor.

Complies: Yes |_| No |_|

Manuals:

Two (2) copies of all operators’ manuals, parts lists, and warranty information shall be provided at time of delivery to each district receiving one or more units.

Complies: Yes |_| No |_| One (1) set of “Service or Shop” Manuals shall be provided to each delivery location.

Complies: Yes |_| No |_| Note: The manuals, parts lists, and service or shop manuals listed above may be furnished on Flash drive in lieu of paper.

Instruction performed by qualified factory or dealer personnel covering the operation and routine service and maintenance of the equipment shall be provided upon delivery. The training shall be for all personnel in the assigned headquarters location of the equipment.

Complies: Yes |_| No |_|

Note: This is not a sales call. Training not meeting IDOT expectations will be cause to generate a “Complaint-to-Vendor”.

Requirements Covering Items Detailed Above:

The trailer shall be furnished complete with all safety components that are required by the current Federal Safety Standards for the size trailer proposed.

Complies: Yes |_| No |_| All equipment cataloged as standard or safety related shall be furnished and in place and shall be included in the purchase price of the unit. Any parts, tools, and/or accessories not specifically called for but required for proper operation shall be provided.

Complies: Yes |_| No |_| The component parts of the unit shall be of proper size and design to safely withstand maximum stresses imposed by a capacity load, and the manufacturers rated loads for chains and bearings shall not be exceeded when the unit is loaded with such loads.

Complies: Yes |_| No |_| Standard tool kits shall be supplied if required.

Complies: Yes |_| No |_| |_| Not required Full coverage warranty for a minimum 12 months shall be provided. Bidder shall attach copy of warranty with bid.

Complies: Yes |_| No |_|

Repair Parts and Service:

Since continuous operation of this trailer is of the utmost importance and many times of an emergency nature, it is necessary that the successful bidder be in a position to render prompt parts and service within the State of Illinois.

The vendor or manufacturer of the unit which is considered for award shall, at the request of the State of Illinois, demonstrate this equipment within the receiving District in the State of Illinois in the presence of authorized state personnel to prove out any features which may be in question.

Complies: Yes |_| No |_|

Delivery:

This equipment is to be delivered in first-class operating condition with acceptance subject to Department of Transportation inspection and approval.

The trailer shall be delivered oiled, greased, serviced and ready for operation.

Complies: Yes |_| No |_|

Bid Package:

If not quoting in BidBuy, bidders will need to send two copies of each of the following with their bid response.

a) Specification Questionnaire

b) Descriptive Literature

Note: Navistar uses a Dark Green Wire for their ABS pin instead of the blue shown.

Picture is for visual reference only. Bid per specification.

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