52.212-1 ADDENDUM INSTRUCTIONS.pdf

52.212-1 ADDENDUM INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (OCT

2018)

1. OFFER ACCEPTANCE PERIOD AND ALTERNATE OFFERS

1.1 PERIOD FOR ACCEPTANCE OF OFFERS.

The offeror agrees to hold the prices in its offer firm for 120 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

1.2 MULTIPLE AND/OR ALTERNATE OFFERS.

If an Offeror submits multiple offers presenting alternative terms and conditions or commercial items for satisfying the requirements of this solicitation, each offer submitted will be evaluated separately. Offerors are advised that proposals in which the contractor utilizes Contractor facilities and utilities vice Government furnished facilities and utilities are allowable and would be considered for award. Offerors are encouraged to identify why the acceptance of an alternate proposal would be advantageous to the Government.

2. SPECIAL NOTICE TO OFFERORS

The Government intends to evaluate proposals and award a contract without discussions with Offerors.

However, the Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary. If the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals.

Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a price and technical standpoint.

Failure to submit any of the information requested by this solicitation may be cause for unfavorable consideration.

Upon receipt, all proposals become Government property.

3. CONFIDENTIAL INFORMATION

The Freedom of Information Act (FOIA) and its amendments have resulted in an increasing number of requests from outside the Government for copies of contract qualifications and proposals submitted to federal agencies. If an offeror’s submissions contain information that he/she believes should be withheld from such requestors under FOIA on the grounds that they contain “trade secrets and commercial or financial information” [5 USC§552(b)(4)], the offeror shall mark its submissions in the following manner:

The following notice shall be placed on the title page: “Some parts of this document, as identified on individual pages, are considered by the submitter to be privileged or confidential trade secrets or commercial or financial information not subject to mandatory disclosure under the Freedom of Information Act. Material considered privileged or confidential on such grounds is contained on page(s)

Each individual item considered privileged or confidential under FOIA shall be marked with the following notice: “The data or information is considered confidential or privileged and is not subject to mandatory disclosure under the Freedom of Information Act.”

4. SOLICITATION RESPONSE REQUIREMENTS

4.1 GENERAL

The offeror shall submit documentation illustrating their approach for satisfying the requirements of this solicitation. Proposals must be clear, coherent, and prepared in sufficient detail for effective evaluation of the offeror’s proposal against the evaluation criteria. Also, this documentation shall cover all aspects of this solicitation and include the offeror’s approach for program management activities. Proposals must clearly demonstrate how the offeror intends to accomplish the project and must include convincing rationale and substantiation of all claims. Unnecessarily elaborate brochures or other presentations beyond those sufficient to present a complete effective response to the solicitation are not desired.

The offerors shall describe their proposals, through the use of graphs, charts, diagrams and narrative, in sufficient detail for the Government to understand and evaluate the offer. In its evaluation, the Government will consider the degree of substantiation of the offer in the proposal volumes and in response to any discussions if held.

All correspondence in conjunction with this solicitation should be directed to the Government Contracting Officer and Contract Specialists identified below:

Contracting Officer’s Name: Randy Wentworth Phone Number: 843.228.2151 E-mail address: randy.wentworth@usmc.mil

Contract Specialist’s Name: Nichole Taylor Phone Number: 843.228.3622 E-mail address: nichole.d.taylor.civ@usmc.mil

4.2 PROPOSAL VOLUME REQUIREMENTS

The proposal shall be accompanied by a cover letter (letter of transmittal) prepared on the company’s letterhead stationery. The cover letter (letter of transmittal) shall identify all enclosures being transmitted and shall be used only to transmit the proposal and shall include no other information. This cover letter shall also contain:

(1) The solicitation number.

(2) Name (including CAGE, DUNS, and TIN), address, and telephone and electronic address of the offeror.

(3) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and agreement to furnish any or all items upon which prices are offered at the price set opposite each item.

(4) Names, titles, and telephone and electronic addresses of persons authorized to negotiate on the offeror’s behalf with the Government in connection with this solicitation.

(5) Name, title, and signature of person authorized to sign the proposal. Proposals signed by an agent shall be accompanied by evidence of that agent’s authority, unless that evidence has mailto:randy.wentworth@usmc.mil mailto:nichole.d.taylor.civ@usmc.mil been previously furnished to the issuing office.

The proposals shall be submitted in electronic format.

Volume Addendum to

52.212-1 Reference

Electronic Copies

I. Administrative 1

II. Technical 4.4 1

III. Past Performance 4.5 1

IV. Price 4.6 1

4.2.1 Email Submission

Email Submission of the electronic copy via email is authorized. Send email to both the Contracting Officer (randy.wentworth@usmc.mil) and the Contract Specialist (nichole.d.taylor.civ@usmc.mil) identified in this solicitation.

Note: Offerors submitting via email must ensure that attachments do not exceed 5 MB; offerors with attachments larger than 5 MB must split their response into multiple emails to meet the 5 MB attachment limitation.

4.2.2 Submission Due Dates.

Offers must be received prior to 11:00 AM EDT, 21 January 2025.

4.2.3 Restriction of Disclosure/Proprietary Information.

If the offeror wishes to restrict the disclosure or use of its proposal, mark the title page with the following legend:

“This proposal includes data that shall not be disclosed outside the Government and shall not be duplicated, used, or disclosed -- in whole or in part -- for any purpose other than to evaluate this proposal. If, however, a contract is awarded to this offeror as a result of -- or in connection with -- the submission of this data, the Government shall have the right to duplicate, use, or disclose the data to the extent provided in the resulting contract. This restriction does not limit the Government’s right to use information contained in this data if it is obtained from another source without restriction. The data subject to this restriction are contained in sheets [insert numbers or other identification of sheets]; and Mark each sheet of data it wishes to restrict with the following legend: Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal”

4.2.4 Cross Referencing.

Each volume, other than the Price volume, shall be written to the greatest extent possible on a stand-alone basis so that its content may be evaluated with a minimum of cross-referencing to other volumes of the proposal. Cross-referencing within a proposal volume is permitted where its use would conserve space without impairing clarity. Hyperlinking of cross-references is permissible. Information required for mailto:(randy.wentworth@usmc.mil) mailto:(nichole.d.taylor.civ@usmc.mil) proposal evaluation, which is not found in its designated volume or cross-referenced, is assumed omitted from the proposal.

4.2.5 Electronic Submission of Proposal.

(6) By submission of a proposal on electronic media, the offeror must ensure that the submission is readable, in the format specified in the solicitation, and has been verified as free of computer viruses. Prior to any evaluation, the Government will check all files for viruses and ensure that all information is readable.

(7) The offeror must ensure that:

(a) The electronic copies of its proposal submitted in response to the solicitation are identical;

(b) It has verified that the electronic proposals are free of computer viruses using standard commercial anti-virus software.

(8) A proposal that fails to conform to the requirements of paragraphs (a) and (2) above may be subject to interception or delay at Governmental electronic communications portals. This interception or delay may result in the proposal being lost, deleted, destroyed, or forwarded in such a manner that the proposal arrives at the target destination past the time and date of the deadline for submission established in the solicitation. In the event that a proposal is lost, deleted, or destroyed due to the offeror's failure to conform to the requirements of paragraphs (1) and (2) above, such proposal will be considered to have never been delivered to the Government. In the event that a proposal is delayed due to the offeror's failure to conform to the requirements of paragraphs (1) and (2) above, the proposal will be treated as late in accordance with the provision of this solicitation entitled Late Submissions, Modifications, and Withdrawals of Proposals, FAR 52.212-1(f).

4.3 COMMUNICATION WITH THE CONTRACTING OFFICE

4.3.1 Site Visit:

In accordance with FAR 52.237-1, a site visit is scheduled for 1 PM Eastern, Friday 10 January 2025. Site Visit location: Regional Contracting Office, Marine Corp Recruit Depot- Parris Island, SC, 29905.

Prospective attendees must contact Nichole Taylor, nichole.d.taylor.civ@usmc.mil,on or before Monday 6 January 2025 with a list of attendees, cc all email communication to randy.wentworth@usmc.mil

4.3.2 Questions and Answers:

Solicitation information and amendments will be posted to SAM.gov. Offerors may e-mail written questions requesting clarification of the RFP to the Government via the Contract Specialists, Nichole Taylor at nichole.d.taylor.civ@usmc.mil and copy the Contracting Officer, Randy Wentworth at randy.wentworth@usmc.mil The Government will answer questions received up to ten (10) days after release of the solicitation and will provide responses to interested parties via an amendment to the solicitation. Questions received after this date may not be answered.

4.4 TECHNICAL FACTOR 1 REQUIREMENTS (VOLUME II)

Offerors shall submit a detailed technical proposal in compliance with conditions of this solicitation. The technical proposal shall provide a technical approach with sufficient information to make a thorough evaluation and a sound determination as to whether the proposed services are adequate to meet the Government requirements in the PWS. The Technical Approach shall be specific, detailed, and sufficiently complete to clearly and fully demonstrate the offeror’s total comprehensive knowledge and mailto:nichole.d.taylor.civ@usmc.mil mailto:randy.wentworth@usmc.mil understanding of the requirements and technical problems inherent to the work required. Generalized statements within the proposal, such as, “standard procedures will be employed”, or “well known techniques will be used,” will be considered technically inadequate. Paraphrasing any part of the solicitation will also be considered inadequate. In addition to providing sufficient information to make a thorough evaluation and a sound determination as to whether the proposed services are adequate to meet the Government requirements in the PWS, the Offeror shall specifically address the following areas detailing how the offeror will provide the required services:

(A) Technical Approach:

(i) The technical proposal must demonstrate an understanding of the application of alteration markings as described in PWS Section 3.4.1.

(ii) The technical proposal must demonstrate an understanding of the sewing, stitching, cutting and tailoring requirements as described in PWS Section 3.4.2.

(iii) The technical proposal must demonstrate an understanding of the sewing of name/service taps on the Marine Corps Combat Utility Uniform (MCCUU) as described in PWS Section 3.4.5.

(iv) The technical proposal must demonstrate an understanding of coordinating and following an appointment/delivery schedule as described in PWS Sections 3.6, 3.6.1, and3.6.2.

(v) The technical proposal must demonstrate an understanding of how to track all complete uniform alterations as describe in the PWS Section 3.7.

(vi) The technical proposal must demonstrate an understanding of the pressing garments requirements as described in the PWS Section 3.10.

(B) Contingency Plan:

The Offeror shall submit an initial Contingency Plan addressing the requirements of PWS Section 3.2.3.

(C) Quality Control Plan:

The Offeror shall submit an initial Quality Control Plan (QCP) addressing the requirements at PWS Section 4.1. The plan shall detail the procedures that will be implemented to ensure high quality performance of the PWS requirements.

(D) Management and Staffing The Offeror shall submit a management and staffing approach addressing the company’s proposed structure to manage this contract. The approach shall include, at a minimum:

(vii) How the Offeror will manage its personnel to perform the tasks as stated in the PWS.

(viii) A staffing plan detailing the proposed labor mix showing a summary of the labor categories, labor category descriptions, and number of personnel per labor category required to perform the tasks stated in the PWS. The plan shall also describe how the Offeror will recruit, train, and retrain sufficient personnel with the required skills sets to perform all PWS requirements.

Snapshot of Offeror’s Management team with information regarding education, tenure, and relative organizational experience in military uniform alterations. Uniform alterations experience shall include the level and depth of Offeror’s managerial and organizational experience in performing military uniform alterations, similar in size, scope, and complexity to the PWS. In addition, the offeror shall provide a staffing plan and any plan to recruit additional personnel. Of critical importance to the Government is an on-site program/project manager with a minimum four years of experience managing a high-volume service-related production environment. An offeror’s knowledge and understanding of Marine Corps Regulations and Specifications as they relate to uniform alterations is considered to be favorable.

(E) Equipment Plan:

The Offeror shall provide an equipment plan demonstrating the Offeror’s available resources to perform the tasks stated within the PWS within the time frames set forth in the delivery schedule at PWS Section 3.6. At a minimum, the equipment plan shall furnish a listing of Offeror’s proposed equipment by make, model, and year. The list shall be divided into the following categories: 1) Equipment on hand, and 2) Equipment pending acquisition.

Offerors should note that data submitted prior to the proposal submission will not be considered in the Government’s evaluation. Therefore, such data should not be relied upon nor incorporated in the technical proposal by reference. All offerors are encouraged to submit substantial detail in response to this factor.

4.5 PAST PERFORMANCE FACTOR 2 REQUIREMENTS (VOLUME III)

Offeror shall submit no more than three (3) recent (within the last five years from the date of RFP issuance) and relevant past performance references on previous contracts for services provided whose effort is similar in nature to the services described in this solicitation. Commercial contracts will be considered. For each reference submitted, Offerors must provide the contract number, type of contract, total dollar value of contract, and dollar value of work performed to-date. Offerors must address the relevancy of its past performance information as defined at Section 3. (A)(iii) in FAR 52.212-2 Addendum and experience altering garments of a similar volume and technical requirements. Ensure the discussion provides both information on problems encountered during performance of the identified contracts and corrective actions taken. The Offeror shall place particular emphasis on both recent and current military uniform alteration efforts.

The Offeror shall provide information that depicts their depth of past performance and qualification under contracts which have helped to establish their management and technical capability for the scope of work and variety of skill categories and manning levels proposed to perform uniform alterations.

Offerors shall contact its past performance references and request that each reference complete the Past Performance Questionnaires (Attachment 1) and e-mail the completed questionnaire directly to the points of contact provided in Section 4.1 of this solicitation before the due date of this solicitation. The Government may consider questionnaires received after the due date of the solicitation. However, Offerors should use every diligent effort to follow-up with each Office/Agency to ensure the Contracting Officer receives the past performance questionnaires no later than the offer due date/time. The responsibility to send out the PPQ rests solely with the Offeror. Once the questionnaires are completed by your reference points of contact, the information therein shall be considered procurement sensitive and shall not be released to you, the Offeror.

If the Offeror does not have relevant past performance experience within the last five years, then the Offeror must make an affirmative statement to this effect. If the offeror affirmatively states it has no references, such offerors shall be assigned a past performance rating of "Neutral-Unknown Confidence.”

4.6 PRICE FACTOR 3 REQUIREMENTS (VOLUME IV)

All information related to pricing data shall be included in Volume IV. The guidelines and requirements in this factor are provided to aid Offerors in preparing its price proposals and to aid the Government in reviewing and evaluating the Offeror’s proposal.

The Offeror shall submit its pricing proposal in accordance with the following instructions. Compliance with these instructions is mandatory and failure to comply may result in the proposal being evaluated as unacceptable.

(1) Section B “Pricing Schedule” shall be completed by the offeror in accordance with the following:

(a) All prices contained in the pricing schedule reflect total compensation for the services detailed therein and are fully inclusive of all costs including labor (workers, management, aids, assistants, and operators), overhead, general and administrative (G&A) expenses, and profit.

(b) Uniform alterations are considered commercial in nature. The service to be provided, in whole or in part, is a readily available service provided in the general competitive marketplace.

(2) Offeror shall submit its price proposal in the following format:

(a) Offeror shall propose a firm fixed price for each subCLIN to include the base period and all option periods. The prices proposed will be the prices that Government will evaluate.

(b) The offeror shall also submit a price for Option to Extend Services under FAR Clause 52.217-8 for a period of six (6) months following the final option period.

(3) All items covered under option years may be ordered and performed during the scheduled period of performance of this contract. Offerors are required to provide prices for all option years. The prices for all option items will be evaluated.

(E) Equipment Plan: