514 AMW Lodging Statement of Work.pdf

29 Apr 2024

STATEMENT OF WORK

Joint Base McGuire-Dix-Lakehurst

514th Air Mobility Wing

SECTION I

DESCRIPTION OF SERVICE: The contractor shall provide commercial lodging services for Joint Base McGuire-

Dix-Lakehurst 514th Air Mobility Wing (AMW) military personnel traveling in official duty status for approved inactive duty (IDT), unit training assemblies (UTA), or rescheduled unit training assemblies (RUTA) for support or training under the 514th AMW.

This is a non-personal services contract to provide lodging services. The government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the contractor who, in turn is responsible to the government.

RESERVATION: Arrivals for UTAs are typically on Friday night or Saturday. The contractor shall accept advance reservations by email from help@514thlodging.com or in emergency situations by phone from the 514th AMW

Lodging Office. Reservations can be confirmed by the government representatives without the release of government charge card information. The 514th AMW Lodging Office will send a list of reservations to the contractor three weeks prior to the scheduled UTA. A final reservation list will be sent via email eight days prior to the scheduled UTA. The government traveler will present a government issued ID card upon check in and hotel representative shall confirm registrant via reservation list provided to the hotel. If the member is not on the registration list the contractor shall not provide them lodging quarters without approval via email or by phone from the 514th AMW Lodging Office. No changes will be made to reservation list without prior approval from the 514th

AMW Lodging Office. Arrivals for RUTAs and IDTs can be any day except on a UTA weekend. The contractor shall accept advance reservations by email from help@514thlodging.com or by phone from the 514th AMW

Lodging Office. Reservations can be confirmed by the Government representatives without the release of government charge card information. The government traveler will present a government issued ID card upon check in and hotel representative shall confirm registrant via reservation list provided to the hotel No changes will be made to reservation list without prior approval.

The government traveler will be required to provide a valid government issued ID card (e.g. state driver’s license, military ID card, etc.) upon arrival to confirm identity. The government traveler will not be required to provide a personal credit card or provide a deposit upon arrival. The government traveler will be responsible for any charges incurred other than room rates (incidental charges) and will be settled between the traveler and the hotel prior to check out. Any problems or questions concerning the accuracy of incidental charges shall be settled between the guest and the hotel in the same manner as the hotels’ other guest issues are resolved.

CANCELATION: The 514th AMW Lodging Office will provide the contractor with a final reservation list eight days prior to the UTA weekend, at that time it is the government traveler’s responsibility to cancel their reservation directly with the hotel at least 24hrs prior to their scheduled arrival date. The contractor will notify the 514th AMW

Lodging Office of the cancelation via email.

RATES: The contractor shall charge the government their standard room rate per room per night but not exceed the published GSA Per Diem rates found at https://www.gsa.gov/travel/plan-book/per-diem-rates for their geographic location. These rates are exempt from federal and state taxes.

PAYMENT: Payment will be made by the Government Purchase Card (GPC). Upon receiving an accurate invoice, sign-in sheets, and any other supporting documents the 514th AMW Lodging Office will confirm charges and payment shall be made by providing the appropriate credit card information. After payment the contractors will provide receipts showing amount and dates.

SAM REGISTRATION: The Contractor must maintain a current and ‘active status’ account in System for Award

Management (SAM) ( https://www.sam.gov/SAM/ ) for the duration of this contract/blanket purchase agreement

(BPA). The Contractor’s representations and certifications must be current under the North American Industry

Classification System (NAICS) code 721110-Hotels (except Casino Hotels) and Motels or 721120-Casino Hotels.

mailto:help@514thlodging.com mailto:help@514thlodging.com https://www.gsa.gov/travel/plan-book/per-diem-rates https://www.sam.gov/SAM/

Failure to maintain a current and active status in SAM will disqualify the Contractor from receiving 514th AMW military personnel until corrected by Contractor.

Problems or questions concerning the correct charge for the room rate should be settled between the hotel and the

Contracting Office Representative or designated representative(s).

Itemized invoices for 514 AMW personnel’s unit-paid lodging stays should be sent to:

514 FSS/SVF

2216 West Arnold Ave

McGuire AFB NJ 08641-5218

ATTN: Services ART (609)754-0556

Email: help@514thlodging.com

SECTION II

REQUIRED MINIMUM SERVICES:

A. Rooms: All rooms shall be provided in accordance with the commercial lodging accommodation standards. No more than two people shall be assigned to a room or share a bathroom. Rooms must be securable and must feature safety latch and standard locking mechanisms for extra security while guest(s) are in room.

B. Check In/Out Service: The contractor must provide a check in/check out service on a 24 hour, 7 days a week basis. Contractor agrees to inform all government personnel assigned accommodations under this agreement of the required check out time. Government personnel, who incur another days charge because of failing to meet the required check out time, do so at their own expense. The government incurs no liability in this instance.

C. Telephone: A telephone must be provided in each room that will allow the occupant local telephone service 24 hours, 7 days a week at no charge. Each room’s occupant shall pay for all long distance or toll calls placed by him or her.

D. Custodial/Sanitation Services: Daily services shall include, but are not limited to, room cleaning, bed making, linen changes (as required), adequate quantities of soap, bath towels, hand towels, wash cloths, sanitized drinking glasses, facial tissues and cloth bath mat.

E. Linen Services: All linen and blankets shall be clean, freshly laundered, without any objectionable odors and in good repair, free from tears, rips, holes, stains, and extensive wear.

F. “Do Not Disturb” signs: All rooms shall have a “Do Not Disturb” sign.

G. Common Use Areas: The contractor shall keep all hallways, corridors, grounds, and adjacent areas under the contactors control in clean, neat, and safe condition. All parking lots shall have adequate lighting in parking areas and all walkways/stairs and corridors. During inclement weather the contractors will be required, to the best of their ability, to keep parking lots, stairs and walkways free of ice to ensure the best possible safety conditions.

H. Incidentals: All extra services not specified in this statement of work, or not normally included in the room rate, shall be paid by the individuals requesting and receiving the additional service at the time of check-out.

I. Standard Lodging Services: Vending areas, 24 hour check in/out, wake-up and message services, central TV antenna or cable TV, room identification/directory signs, air conditioning, ice machine, TV/radio directory, local information packet, passenger/baggage storage areas for guests when rooms are not immediately available or for storage at checkout must be provided. (Delete)

SECTION III

CONTRACTOR FURNISHED ITEMS:

mailto:help@514thlodging.com

A. Furnishing and Equipment: All furnishings and equipment must be clean and in good repair. The following minimum furnishings are required for each room:

1. Lamp 1 per desk or writing table

2. Occasional Chair 1 per occupant

3. Clothes storage drawers 2 per bed

4. Mirror 1 per sleeping bed

5. Night table with lamp 1 per bed

6. Desk with chair 1 per bedroom

7. Luggage rack 1 per room

8. Trash containers 1 per room plus 1 in bathroom

9. Color television 1 per room

10. Radio 1 per room

11. Iron and ironing board 1 each per room

B. Health/Safety/Fire: The contractor’s facility must be maintained in such manner as is consistent with, and will protect, the health, safety and welfare of the occupants or intended occupants. The government will perform an annual health inspection to ensure that the facility is maintaining a safe and clean living environment and is free of the presence of bedbugs. The contractor will furnish a copy of pest control service and/or plan. The contractor must comply with all Federal, State, and local fire and safety laws, regulations, codes and commercial standards.

Contractor must have posted evacuation plans in plain view throughout the facility. The contractor will furnish copies of Annual Fire inspection, sanitation and/or health inspection (food/Beverage and pool-if applicable) and elevator inspection certificates.

C. Non-smoking rooms only.

SECTION IV

The Contracting Office Representative (COR) will review compliance with the agreed terms. All findings of incomplete or unsatisfactory performance will be recorded, verbal notice given, and confirmed in writing to the hotel in the form of a Discrepancy Report. The hotel will reply in writing, giving the reasons for the unsatisfactory condition, the corrective action taken, and the procedures developed to prevent recurrence. The government reserves the right to inspect the hotel to ensure the terms and conditions of the SOW are in compliance.

DEFINITIONS:

CONTRACTING OFFICER: A person with the authority to enter into, administer, or terminate contracts for the government and make related determinations and findings.

CONTRACTING OFFICER REPRESENTATIVE (COR): The designated representative of the Contracting Officer who performs administrative and technical surveillance of the contract.

DESIGNATED REPRESENTATIVE OF THE CONTRACTING OFFICER: Individual or individuals designated in writing, by the Contracting Officer, as being authorized to assign lodging, place calls and make advance reservations for lodging.