502-16-104 Final SOW.docx

Rev_02 Statement of Work

Project No. 502-16-104 Replace HVAC System in Bldg. 2 Alexandria VA Health Care System, Pineville, LA

Scope:

The scope of this project includes renovation and replacement of the HVAC system serving the entire Building 2, with work at all floors, the roof, the attic space, and the basement. The project is split into three phases (by area) and will be implemented in a manner to allow the facility to function throughout construction. The HVAC system will be a complete overhaul for this building built in 1923. The scope includes, in part, removal of abandoned systems and the induction units in the ceilings, replacement of entire first floor ceiling system, 2nd & 3rd floor ACT (ceiling tile) removal and replacement as required, enlargement of existing interior vertical shafts for new larger ducts, new structure installed to support larger floor openings at shafts, new shaft enclosures, miscellaneous insulation work, one added exterior door, new miscellaneous architectural finishes, asbestos abatement, miscellaneous HVAC piping, chilled water pumps, four-pipe FCUs, new ERV units, split system AC units, new AHUs, Siemens Controls & Electrical.

Objective:

1. To ensure all requirements of contract drawings and specifications are met and completed by the completion date provided in contract documents.

2. To ensure that all construction activities are performed in such a manner as to ensure safe and correct operation and in compliance with applicable local, state and federal regulations and contract drawings and specifications.

Tasks:

Furnish all labor, tools, materials, equipment and supervision necessary for the work to replace the existing Alexandria VAHCS HVAC System in Building 2 as detailed in the Drawings and Specifications for this project. Recommended skill trades for this project includes, but is not limited to: Electrical Trade (Electricians) and Mechanical Trades (pipe fitters, general laborers, etc.)

The work for this project includes, but is not limited to the following improvements:

Contractor shall completely prepare site for operations, including demolition and removal of existing HVAC equipment, and furnish labor and materials and perform work to provide new HVAC equipment with related equipment (ductwork, controls, piping, etc.). Replacement of (1) existing air handler currently located in the attic and (1) existing air handler located on the north roof. Replacement of all existing HVAC ductwork as required for the proper functioning of the HVAC system. Connection of the new HVAC controls to the AVAHCS controls network. Replacement of building 2 chilled water, heating hot water, steam and steam condensate loops and drain lines throughout the building. Placement of Fan Coil Units (FCU) in rooms that do not have any. Along with new FCUs, the existing induction cooling units will be replaced with new FCUs.

Phasing:

Phase 1 Replace FCUs in the south wing.

Phase 2 Replace FCUs in the north wing.

Phase 3 Replace FCUs in the center entrance lobby.

See final stamped drawings (especially GC101-First Floor Phasing Plan) for phasing sequence notes.

Special Condition:

Prior to mobilization and commencement of any construction, the contractor shall conduct a thorough survey and investigation of all the work sites for the Replace HVAC System in Bldg. 2 Project. This survey and investigation shall include verifying all utilities within the sites where fan coil units and pipe lines are to be installed, all tie-in connection points, the depth, size and material of all piping and any structures that may conflict with the proposed construction. The contractor shall be responsible for choosing the process He/She deems necessary to employ that will provide the most accurate data of the existing conditions at these sites. Once this information is obtained, the contractor shall prepare a report listing all discrepancies, conflicts and remedies to all conflicts. This report shall be submitted as Submittal #1. The Resident Engineer/COR will review for technical feasibility. Once approved, the Contracting Officer will request a formal proposal for the corrective work. Approval of this cost proposal will be required prior to the commencement of any corrective construction.

Delivery:

All personnel in the contractor’s services shall have certified or proper training on the tasks they perform.

The Project Engineer or COR shall be informed by the contractor of the following situations/events in writing:

· The anticipated start date of any contract work.

· As soon as it is known that the work will take longer than expected.

· As soon as it is known that a possible change order will have to happen.

· To provide a written plan for corrective action for any work that cannot be completely within contract specified time.

· At completion of work prior to leaving the facility.

· Contractor Payment Application shall be provided at the beginning of each month for the previous month work that has been completed.

All work shall be completed in accordance with contract drawings and specifications.

All required contract works completed shall be approved and accepted by Project Engineer or COR prior to accepting and approving contractor application for payment.

Security and General Requirements:

All on-site work should be completed between the hours of 8am and 4:30pm CST, Monday through Friday excluding holidays unless otherwise listed in the tasks section or other working hours are approved by the COR.

Contractor shall obtain an access badge from the VA Police Department or from Facility Engineering Department while performing work on-site for their self, their employees and all subcontractors under their authority.

Contractor shall contact Project Engineer or COR whenever work is being performed in any VA facility to determine if an escort is needed. Project Engineer or COR will arrange for an escort if needed.

Security and privacy requirements vary depending on the equipment to be serviced and the service being performed. Contractor personnel may be required to complete any or all of the following but not limited to:

· Online training.

· Read, sign, and comply with ‘Contractor Rules of Behavior’.

· Submit to finger printing and background investigation.

· Provide network security information as requested for any equipment used in the VA facilities.

· The extent of these requirements shall be determined by Project Engineer or COR using current facility Information Technology and Privacy rules in cooperation with experts in those departments.

Parking shall be limited to established concrete or improved rock parking lots, Project Engineer or COR will advise which parking lots to use. Contractors and personnel are not allowed on the grass area unless specifically authorized by the Project Engineer. U.S. District Court Violation Notices shall be issued for parking violations.

The contractor and all employees shall comply with all applicable Alexandria VA Health Care System fire, safety, and traffic regulations.

The contractor is to field verify existing conditions.

All work is to be performed within all ASME, OSHA, EPA, VA, and Federal, State and local codes and regulations.

Proper Lock-out/Tag-out procedures shall be used when appropriate.

No roadway, drainage ditch, pedestrian walkway, or any other service, utility, or access to any of the above is to be blocked or rendered unusable for any length of time during this project unless previously approved by the Project Engineer.

All work, materials, storage of materials and equipment, repair procedures and unforeseen problems or circumstances are to be coordinated with the Project Engineer.

Work on this project shall not begin until authorized by the Contracting Officer.

The title Project Engineer or COR shall refer to the Contracting Officer’s Representative.

Work to be conducted on a Fully Operational VA Hospital Campus, in and around Mental Health and Long Term Care facilities. Tools and equipment shall be kept under close watch to prevent patient injury.

Place of Performance:

· Work shall be performed, with issuance of Notice to Proceed, at the Alexandria VA Health Care System, Pineville, LA, or in the immediate vicinity as required by this Scope of Work.

· Equipment or Government property may be removed from the facilities with prior permission from Project Engineer or COR and the Department Director.

Period of Performance:

All contractually required work and tests must be successfully completed within 365 calendar days of issuance of Notice to Proceed.

ISO Requirements:

· The C&A requirements do not apply, therefore a Security Accreditation Package is not required.