5-SHE124684 General Requirements.pdf

SHE124684 Full Body Narcotics Detection and Security Request for Bids

General Requirements

1.0 SCOPE:

Salt Lake County Contracts and Procurement, on behalf of the Sheriff’s Office, invites your company to bid on providing and installing three (3) Clearpass Digital Full Body Security Screening Systems, excluding networking components, mobility ramps and ADA chair. They are to include AI driven Threat detection software, Drugaurd3 automatic narcotics detection software, and removal and disposal of two existing securepass scanners. See the Requirements document in the Supporting Documentation area of the project portal for specification requirements.

Brand Name or Equal:

Specifications including brand name, model number, or other designations that identify the specific products of a particular manufacturer are meant to demonstrate the characteristics of the item(s) desired. Such references are not intended to be restrictive, and bids are invited on these and comparable brands or products of any manufacturer. Other brands or models substantially equivalent to those named, and determined to be equivalent by the procurement official, may be considered for award.

2.0 CONTENTS:

If any provision or specification in this “Request for Bids and Resulting Contract” (RFC) is ambiguous or is disputed by a bidder, the bidder must notify the County Contracts and Procurement Division prior to the opening of the bids in writing. No dispute or protest concerning the ambiguity of these specifications or provisions of this RFC shall be accepted following opening of the bids.

3.0 QUESTIONS:

Questions shall be submitted through Bonfire – Utah Public Procurement Portal.

Questions are due prior to the question date and time specified. If a question/answer changes the RFC document, the change will be released in an addendum. Do NOT contact the Agency, Division, Department, or other County officers or employees.

4.0 AWARD:

Salt Lake County may award bids and contracts to suppliers through a preference system. Please refer to the preference attachment. Salt Lake County may reject any or all bids if it is deemed to be in the best interest of the County.

The award will be made to the lowest responsive, responsible bidder based upon the price submitted as part of the bid schedule attachment found in the Supporting Documentation area of the bid portal.

5.0 DELIVERY:

The bid pricing being offered must include delivery charges and be shipped FOB Destination; Freight Pre-Paid and all associated costs, including shipping, handling, and any applicable service charges. Deliveries are to be shipped to the Salt Lake County Oxbow Jail at 3148 S 1100 W, Salt Lake City, UT 84119.

6.0 TRAINING:

The vendor shall provide comprehensive training to ensure safe and effective operation of the new equipment. Training must include both on-site and web-based components and must comply with all applicable regulatory standards. All training must be completed prior to equipment commissioning and must include documentation of participant completion and competency.

• On-Site Operator Training: Hands-on instruction for designated personnel to ensure proper use and maintenance of the equipment.

• Web-Based Training and Licensing: Online modules covering operational procedures, safety protocols, and licensing requirements, accessible to all assigned staff.

• Radiation Protection Program: A complete program that meets or exceeds the requirements of the State of Utah’s radiation safety regulations.

• Radiation Safety Officer (RSO) Training: Certification-level training for designated Radiation Safety Officers, including regulatory compliance, monitoring, and reporting responsibilities.

• Radiation Operator Training: Instruction for up to ten (10) personnel on safe operation of radiation-emitting equipment, including emergency procedures and exposure minimization techniques.

7.0 WARRANTY:

Bids must include a 1-year warranty for parts and labor and an additional 3-year service warranty for each system. Bidders shall include detailed warranty information and clearly state their warranty policy for all repairs performed under this contract. This includes:

• Duration of warranty coverage for labor and parts

• Duration of extended warranty coverage for labor and parts

• Conditions under which warranty service is provided

• Any exclusions or limitations

• Response time for warranty-related service calls