RFP - Private, Public Partnership Housing Project

RFP #SNOC26271001

Issued July 16, 2026

Section 1 - General Information Section 2 - College Background and Environment Section 3 - General Overview Section 4 - Scope of Work / Requirements Etc.

Section 5 - Feasibility Methodology Section 6 - Affordability Strategy Section 7 - Implementation Roadmap Section 8 - Construction Phase Section 9 - Experience / References Section 10 - Demonstration / Presentation Section 11 - Pricing / Cost Section 12 - Contact Information Section 13 - Proposal Evaluation

I. GENERAL INFORMATION

A. Proposal Response Outline. Proposals must be concise and in outline format.

Pertinent supplemental information should be referenced and included as attachments. All proposals must be organized and tabbed to comply with the following sections:

1. LETTER OF TRANSMITTAL. The letter of transmittal should include an introduction to the supplier’s company, the name, address, telephone number and fax number of the person to be contacted, along with others who are authorized to represent the company in dealing with this bid. Any other information not appropriately contained in the proposal itself should also be included in the letter.

2. EXECUTIVE SUMMARY. An executive summary will briefly describe the supplier’s approach and clearly indicate any options or alternatives being proposed. It should also indicate any major requirements that cannot be met by the supplier.

3. DETAILED DISCUSSION. This section should constitute the major portion of the proposal and must contain a specific response in outline form to each section in this RFP. Outline numbers should correspond, in order, to the section numbers contained in the RFP. Failure to provide written response to items indicated in this bid will be interpreted by the Snow College (hereafter referred to as “Snow” or “College”) as an inability, by the supplier, to provide the requested product, service or function.

4. COST PROPOSAL. The supplier must describe all costs to the College associated with the proposal, in order for the College to determine the full financial impact of the proposal. The College will bear no responsibility for payment of any costs not disclosed in the proposal. It must be submitted as a separate file from any other responses to this RFP, to be accepted. If any costs are given in any part of the response(s) in the RFP, except in the separately submitted document for costs, the RFP will be eliminated from further consideration.

5. Additional information and attachments, if any.

B. Administrative Guidance. The information provided herein is intended to assist suppliers in the preparation of proposals necessary to properly respond to this proposal. The bid is designed to provide interested suppliers with sufficient basic information to submit proposals meeting minimum requirements, but is not intended to limit a proposal’s content or to exclude any relevant or essential data therefrom. Suppliers are at liberty and are encouraged to expand upon the specifications to evidence service capability under any proposal.

C. Issuing office and bid Reference Number. The Purchasing Department of the

College is the issuing office for this document and all subsequent addenda relating to it. The reference number for the transaction is Bid/RFP #SNOC26271001.

This number must be referred to on all proposals, correspondence, and documentation relating to the bid.

D. Response Date. One (1) digital file copy for each (RFP Response and a separate file for the Cost Proposal) that will be submitted in the bidding portal (U3P - Utah Public, Procurement Place) including, samples, marketing brochures and other material must be received by 5:00 p.m. MT/MDT on Thursday, Sept. 10th, 2026. Proposals received after this deadline will be late and ineligible for consideration. Please give yourself enough time to ensure your response is received on-time. Please reach out to U3Padmin@utah.gov for limited technical support.

E. Inquiries. Questions arising subsequently to the issuance of the bid, which could have a significant impact on the responses to the bid, should be submitted through the bidding portal (U3P). All such questions should be received by Friday, July 31st, 2026, at 12:00 p.m. MT/MDT (noon).

NOTE: Suppliers are not to contact or otherwise communicate with any College trustee, officer, and faculty or staff member regarding this RFP without prior written consent from the Snow College Director of Purchasing. Contacts without prior written authorization may result in disqualification for any award made hereunder.

F. Important Dates. The following dates are significant for this bid.

RFP Dated and Issued July 16, 2026 Questions Deadline July 31, 2026 - (See E above) Proposal Response Date Sept. 10, 2026 - (See D above) Presentation Date(s) Oct. 08 & 09, 2026 - (See Section X) mailto:U3Padmin@utah.gov

G. Proposal Validity Time. Proposals containing less than ninety (90) calendar day’s acceptance time will not be considered.

H. Consideration of Proposals. The College may award a contract based on initial proposals received without discussion of such proposals. Accordingly, each initial proposal should be submitted with the most favorable price and service.

available.

I. Oral Presentation. An oral presentation, by a vendor, to supplement a proposal may be required. These presentations will be scheduled, if required, by the College Procurement Services subsequent to the receipt of proposals and prior to the award of the contract.

J. Award of the Contract/Agreement. The Procurement Services Department of the

College is the only department authorized to award a contract hereunder. Any award, hereunder, will be subject to any existing College contractual obligations.

This RFP and the Suppliers responses and all clarifications, and communications will become part of the purchasing agreement with the selected vendor/supplier.

The contract will be reviewed by Snow College’s legal counsel and must contain acceptable FERPA, GRAMA (Utah Government Records Access and Management Act 63G-2-101), and Governing Law clauses.

K. Contract Period and Effective Date. Is the time frame specified in the bid.

L. News Releases. News releases pertaining to the Bid or the proposal contract will be made only by the College.

M. Protected Information. The Government Records Access and Management Act, Section 63-1-101 et seq., Utah Code Annotated, ("GRAMA") provides that information in the proposal(s) submitted may be open for public inspection. If a supplier desires to have certain information contained in its proposal(s) protected from such disclosure, the supplier may request such treatment by providing a "written claim of business confidentiality and a concise statement of reasons supporting the claim of business confidentiality" with the proposal (GRAMA, Section 63-2-308). Pricing elements of any proposal will not be considered protected. All material contained in and/or submitted with the proposal becomes the property of the College and may be returned only at the College’s option.

N. Process for Requesting Non-Disclosure: Any Bidder requesting that a record be protected shall include with the bid a Claim of Business Confidentiality. To protect information under a Claim of Business Confidentiality, the Bidder must complete the Claim of Business Confidentiality form with the following information:

1. Provide a written Claim of Business Confidentiality at the time the information (bid) is provided to the state, and

a. Include a concise statement of reasons supporting the claim of business confidentiality (Subsection 63G-2-309(1)).

b. Submit an electronic “redacted” (excluding protected information) copy of the proposal. Copy must clearly be marked “Redacted Version.”

2. An entire bid cannot be identified as “PROTECTED”, “CONFIDENTIAL” or “PROPRIETARY” and shall be considered non-responsive unless the Bidder removes the designation.

3. Redacted Copy: If a Bidder submits a bid that contains information claimed to be business confidential or protected information, the Bidder MUST submit two separate proposals: one redacted version for public release, with all protected business confidential information either blacked-out or removed, clearly marked as "Redacted Version"; and one non-redacted version for evaluation purposes clearly marked as "Protected Business Confidential."

O. EQUAL OPPORTUNITY AND TITLE IX: The Contractor agrees to abide by the provisions of Title VI and VII of the Civil Rights Act of 1964 (42USC 2000e) which prohibits discrimination against any employee or applicant for employment or any applicant or recipient of services, on the basis of race, religion, color, or national origin; and further agrees to abide by Executive Order No. 11246, as amended, which prohibits discrimination on the basis of sex; 45 CFR 90 which prohibits discrimination on the basis of age; and Section 504 of the Rehabilitation

Act of 1973; or the Americans with Disabilities Act of 1990 which prohibits discrimination on the basis of disabilities. Also, the Contractor agrees to abide by Utah's Executive Order, dated March 17, 1993, which prohibits sexual harassment in the workplace. Contractor agrees that while interacting with Snow College employees, volunteers, and students it will comply with Title IX of the Education Amendments of 1972 (20 USC 1681) which prohibits discrimination on the basis of sex in any federally funded education program or activity. Contractor must include this provision in every subcontract or purchase order relating to purchases by Snow College to ensure that the subcontractors and vendors are bound by this provision. Contractor additionally agrees that it will cooperate with any investigation by Snow College of a claimed violation of the above, to abide by any interim measures imposed during the course of an investigation and/or final measures imposed as a result of an investigation, and that its contract may be terminated without further recourse in the event of a finding of a violation by Contractor or its employees, subcontractors and related parties.

P. Notices. The supplier must specify the name, title, and address of the person to whom all correspondence, regarding any contract awarded as a result of this bid, should be directed (including amendments to the contract). All amendments must be in writing and signed by both parties.

Q. Incurring Costs. The College will not be liable for any cost which suppliers may incur in the preparation or presentation of their proposal(s). Proposals should be concise, straightforward and prepared simply and economically. Expensive displays, bindings or promotional materials are neither desired nor required.

However, there is no intent made here to limit a proposal’s content or to exclude any relevant or essential data therefrom.

R. Addendums to Bid. In the event that it becomes necessary to revise this bid in whole, or in part, an addendum will be provided to all suppliers through the bidding portal (U3P).

S. Alternative Proposals. A supplier may submit more than one proposal, each of which must follow the Proposal Response Outline and satisfy the requirements of the bid. The supplier’s prime proposal must be complete and comply with all instructions. The alternative proposals may be in abbreviated form, following the bid response outline, but providing complete information only for sections which differ in any way from those contained in the prime proposal. If alternative proposals are submitted, the reasons for the alternative(s) and its comparative benefits must be explained. Each proposal submitted will be evaluated on its own merits.

T. Authorized Supplier Representatives. The proposal will list the name, title, office address, telephone number, and fax number of the person(s) authorized to represent the supplier regarding this bid. The College reserves the right to negotiate a change in the individual assigned to represent the firm awarded this contract, if the assigned representative is not supplying the needs of the College appropriately. The right will carry forward through the response period and during the term of the contract.

U. Award of Subcontracts. For each subcontract, if any, which the supplier proposes to award, the supplier must specify, in writing, the proposed subcontractor’s name and address, and the purpose of the contract. Any supplier proposing subcontracts as a part of a proposal must explicitly state so in the proposal, and must include the above-stated information for each subcontract. Approval by the College Purchasing Department is required prior to the awarding of any subcontracts.

Any Subcontractor will be required to provide evidence to the College of the same indemnification or insurance provisions described herein. A payment bond is required if subcontractor(s) are used.

V. Assignment. Supplier will not assign the order, subcontract it or sublet it, as a whole, without the prior written consent of the College. Assignment, subcontracting, or subletting such consent, will in no way, relieve the supplier of any of its obligations under this order. Supplier is responsible for all payments to any assigned subcontract or sublet.

W. Remedies. The laws of the State of Utah will apply in all disputes arising out of the bid or any award made hereunder.

X. Compliance. The supplier hereby agrees to abide by all applicable federal, state, county, and city laws and regulations, and to be responsible for obtaining and/or processing any and all permits and licenses that may be required.

Y. Service/Cancellation. Inadequate delivery, poor service, or failure to adhere to the covenants of any offering may be cause for cancellation of the contract.

Contract may be terminated with 90 (ninety) day written notification.

Z. Acceptance of Services Rendered. The College, through its designated agents and representatives, will be the sole determining judge of whether services rendered under the contract satisfy the requirements as identified in the contract order.

AA. State and Local Taxes. The College is exempt from sales and excise taxes.

Exemption certification information appears on all purchase orders issued by the College. Such taxes will not be included in quoted prices. However, if the supplier believes any taxes apply, they will be shown separately. If not so shown, they will be considered an expense of the supplier.

BB. Anti-Collusion. The submittal of a proposal constitutes agreement that the offeror has not divulged his proposal to offerors, nor has colluded with any other offerors or parties to a proposal whatsoever.

CC. Indemnification. The supplier will indemnify and hold harmless, the College, the

State of Utah, its officers, employees, and agents from and against any and all claims, demands, causes of action, orders, decrees, or judgments for injury, death, or damage to person or property, loss damage, and liability (including all costs and reasonable attorney’s fees incurred in defending any claim, demand or cause of action) occasioned by, growing out of, or arising or resulting from (a) the performance of any services required herein to be performed by supplier, or (b) any act, error, or omission on the part of the supplier, or its agents, employees, or subcontractors.

DD. Insurance. Supplier will maintain Comprehensive General, Contractual, and

Automobile Liability Insurance, with a minimum limit of $2,000,000 per occurrence for bodily injury (including death) and property damage liability, as required by Federal, State and local laws, statutes and ordinances governing the transportation services herein described. Supplier will maintain all employee related insurances, in the statutory amounts, such as unemployment compensation, worker’s compensation, and employer’s liability, for its employees involved in performing services pursuant to this agreement.

The College and the State of Utah will be named as additional insured on the Comprehensive General, Contractual, and Automobile Liability policies provided for herein and certificates of insurance, signed by the insurer, will be provided prior to the College awarding the bid. These certificates will contain a provision which indicates that the College will be given thirty (30) days written notice of cancellation or any material change to these insurance policies. The insurance company(s) chosen by the supplier, will be licensed to do business in the states in which it operates, and will be approved by the College prior to the award of the bid.

EE. Restrictions. All proposals must clearly set forth any restrictions or provisions deemed necessary by the supplier to effectively service the proposed contract.

FF. Payment. College will pay for the project once completed to the College’s satisfaction, approved by the project manager, and any and all damages are taken care of.

GG. Bond(s). The College requires a payment if subcontractors are used and performance bond for the amount of the bid, if vendor requires any type or form of prepayment terms, (if it is over $5,000), or the amount of the project is over $50,000. The purchase of the bond is the vendor’s responsibility. Bond(s) must be issued by a B+ or better rated company, by AM Best rated Surety Company, and/or listed on the treasury listing.

HH. Right to Reject. The College reserves the right to reject any or all proposals and to waive any informality or technicality, in any proposal, in the interest of the College.

II. Licenses. The contractor, by responding to the bid, signifies that they have all the current licenses to operate a business and perform this type of work within the State of Utah.

JJ. Software Licensing Fees. No licensing fees shall be due until the Subscriptions or

Software have been configured, implemented and are running to College’s reasonable satisfaction.

KK. Accounting. Supplier must keep accurate accounting records of all operations covered by this document and is to establish and maintain a system of bookkeeping and accounting satisfactory to the College. The supplier should be able to summarize and concisely report information, in a timely manner, through the duration of any contract resulting from this bid. The records must be available for audits by the College during the duration of this contract.

LL. Anti-Boycott Actions. In accordance with Utah Code 63G-27-102, Contractor certifies that it is not currently engaged in an “economic boycott” nor a “boycott of the State of Israel” as those terms are defined in that Code section. Contractor also agrees not to engage in either boycott for the duration of this contract. If Contractor does engage in such a boycott, it shall immediately provide written notification to the public entity party to this contract.

MM. Participating Entities – Cooperative Purchasing. All USHE USHE member institutions may, at their option, purchase off of the resulting contract by either signing a Participating Addendum to the resulting contract/agreement or entering into a separate, direct contract with the awarded offeror: Snow College, Salt Lake Community College, Utah State University, Weber State University, University of Utah, Utah Valley University, Southern Utah University, Utah Tech University, Bridgerland Technical College, Davis Technical College, Ogden-Weber Technical College, Southwest Technical College, Uintah Basin Technical College, Dixie Technical College, Mountainland Technical College, Tooele Technical College, and any other institution of higher education that the State of Utah may form in the future. After reviewing the awarded proposal and contract, each institution may choose not to proceed with a procurement or enter into any agreement.

II. COLLEGE BACKGROUND AND ENVIRONMENT

A. College Background

1. Snow College is a two-year public college, and in January of 2020 The

Chronicle of Higher Educations has ranked Snow College #1 in the nation for student success of two-year colleges. Located in the heart of Utah, at the foot of the Wasatch Mountains, Snow College is the one of the oldest comprehensive two-year college in the Western United States.

The College was established in 1888; excellence continues to be the hallmark of all our work and activities. We are the preferred choice of approximately 5,000+ students who want a small College experience filled with a variety of many different activities, events and performances. With campuses located in Ephraim, Richfield, and online, students’ complete degrees in Associate of Arts, Science or Applied Science with numerous specialized, short-term vocational training certificates and diplomas including a few Bachelor’s degrees.

Besides serving the student population, the programs also serve the larger counties and high school activities, as well.

2. Snow College serves students throughout central and rural Utah and plays a critical role in workforce development and higher education access in the region. The College’s Richfield Campus supports academic programs that attract students from both within and outside the region.

Housing availability and affordability in Richfield present challenges for students. The College is therefore exploring opportunities to develop student-focused housing that is affordable, safe, and supportive of student success. The College has identified a site suitable for development and is exploring a housing program of approximately 150 beds of apartment-style units intended primarily for single students.

Affordability is a core institutional priority. Snow College seeks to explore housing solutions with target rents in the range of $450–$550 per bed per month. The College recognizes that achieving these rents may require creative financing structures, institutional support mechanisms such as rent buy-downs, or other affordability strategies.

III. GENERAL OVERVIEW AND SCOPE OF PROJECT

A. Snow College (“the College”), a public institution of higher education in the State of Utah, is soliciting proposals from qualified and experienced development teams to serve as a Development Partner for the evaluation, feasibility analysis and possibly the construction of a proposed student housing project on College-owned land located in Richfield, Utah, with approximately 150 beds (Conceptual).

The College seeks a collaborative partner to assist in determining the feasibility, affordability, and appropriate delivery structure for student housing that would support enrollment growth, student success, and long-term institutional goals at the Richfield Campus. The intent is to enter into a predevelopment agreement to evaluate project feasibility. If it is determined that a project and partnership is feasible to move forward, then a full development partnership agreement will be negotiated. All of this is subject to input from the State of Utah Division of Facilities and Construction Management and approval from the State Board of Higher Education.

Selection under the first phase of this Request for Proposals (RFP) focuses on feasibility, planning, and predevelopment advisory services. Selection of a Development Partner through this RFP does not guarantee award of any future development, construction, financing, operation, or leasing contract. However, if the College determines that the feasibility and predevelopment phase has been successfully completed and that continuation with the selected Development Partner is in the best interests of the College, the College may elect to negotiate a future development agreement with that partner, subject to required approvals and compliance with applicable law and procurement requirements and Utah System of Higher Education (USHE) policies.

Snow College invites interested parties to submit a proposal to provide the college with these services.

This document constitutes a Request for Proposal (RFP), via competitive sealed proposals, from qualified individuals or organizations, to perform the Scope of Work set forth herein. This request may result in an acceptance of the proposal by Snow College, in accordance with the terms and conditions of this RFP, the services and/or products proposed by the successful firm. Vendors are strongly encouraged to carefully read the entire request for proposal.

B. PURPOSE AND INTENT OF THE RFP

1. The purpose of this RFP is to identify a qualified Development Partner that can work collaboratively with Snow College to:

a. Evaluate the market demand and financial feasibility of student housing in Richfield

b. Develop realistic development concepts aligned with affordability goals

c. Analyze financing structures and delivery options

d. Assist the College in evaluating whether a public-private partnership (P3) is appropriate

e. Provide information necessary for institutional and governing board decision-making

f. Work to evaluate a development partnership through a predevelopment agreement and then potentially negotiate a full development agreement for the site.

2. Snow College intends to use the results of the feasibility study to determine whether to proceed with a future housing development and, if so, how best to structure that project. The College reserves full discretion regarding next steps following completion of the feasibility phase.

C. PROJECT BACKGROUND AND CONTEXT

1. Snow College serves students throughout central and rural Utah and plays a critical role in workforce development and higher education access in the region. The College's Richfield Campus supports academic programs that attract students from both within and outside the region.

2. Housing availability and affordability in Richfield present challenges for students. The College is therefore exploring opportunities to develop student-focused housing that is affordable, safe, and supportive of student success. The College has identified a site suitable for development and is exploring a housing program of approximately 150 beds of apartment-style units intended primarily for single students with an option to construct additional units over a phased approach. Affordability is a core institutional priority. Snow College seeks to explore housing solutions with target rents in the range of $450-$550 per bed per month.

Affordability targets are aspirational and are subject to feasibility findings and approvals. The College recognizes that achieving these rents may require creative financing structures, institutional support mechanisms such as rent buy-downs, or other affordability strategies.

D. ANTICIPATED FUTURE DELIVERY MODEL (NON-BINDING)

1. While Snow College has not selected a delivery model, the College anticipates that any future housing development, if pursued, may involve:

a. A Public-Private Partnership (P3) structure

b. A long-term ground lease of College-owned land (anticipated range of 30-45 years)

c. Private financing of design and construction

d. Private or collaborative operation and maintenance of the housing

e. Long-term stewardship by Snow College

2. These concepts are preliminary and provided for informational purposes only. They are not commitments, requirements, or guarantees and may change based on feasibility findings and institutional decisions. This RFP does not convey any leasehold or other real property interest in College land.

E. FUTURE DEVELOPMENT AND POTENTIAL CONTINUITY

1. Selection of a Development Partner through this RFP:

a. Does not guarantee selection for any future development

b. Does not convey exclusive or preferential development rights

c. Does not obligate Snow College to proceed with a project

d. Does not create any contractual right to develop College property

2. Selection of a Development Partner through this RFP does not guarantee award of any future development, construction, financing, operation, or leasing contract. However, if the College determines that the feasibility and predevelopment phase has been successfully completed and that continuation with the selected Development Partner is in the best interests of the College, the College may elect to negotiate a future development agreement with that partner, subject to required approvals and compliance with applicable law and procurement requirement.

F. GOVERNING BOARD AND APPROVAL DISCLAIMER

1. Any decision to proceed with a housing development project, enter into a public-private partnership, approve financing, or convey a long-term interest in College-owned property shall be subject to review and approval by Snow College leadership, the Snow College Board of Trustees, the Utah System of Higher Education, the State of Utah Division of Facilities and Construction Management (DFCM) and any other required state or institutional authorities. No commitment shall be deemed final unless and until such approvals are obtained.

IV. SCOPE OF WORK /REQUIREMENTS/ ETC.

A. Scope of Work/Overview

1. The selected Development Partner will work collaboratively with Snow

College to provide professional services that may include, but are not limited to, the following:

a. Market and Demand Analysis

(1) Assessment of student demand and housing needs

(2) Review of existing housing supply and competitive properties

(3) Occupancy and rent sensitivity analysis

b. Development Concepts and Site Analysis

(1) Preliminary site planning and massing concepts

(2) Unit mix, bed count, and amenity analysis

(3) High-level design considerations appropriate for student housing

(4) Evaluation of phasing or alternative development approaches

c. Delivery and P3 Structuring

(1) Evaluation of alternative delivery models

(2) Preliminary risk allocation frameworks

(3) Conceptual ground lease considerations

(4) Identification of key commercial terms for future negotiation (non-binding)

d. Financial and Affordability Analysis

(1) Conceptual development budgets and cost assumptions

(2) Operating cost and revenue projections

(3) Long-term pro forma modeling

(4) Analysis of affordability targets and funding gaps

(5) Evaluation of rent buy-down strategies or other affordability mechanisms

e. Implementation Roadmap

(1) High-level development schedules

(2) Permitting and entitlement considerations

(3) Identification of major risks and mitigation strategies

V. FEASIBILITY METHODOLOGY

A. Respondents should demonstrate and provide detailed description of the proposer’s approach to conducting the feasibility study with the requirements listed above (in a, b, c above). Include methodology, data sources you will use and anticipated deliverables.

VI. AFFORDABILITY STRATEGY

proposer’s approach to be able to meet the affordability targets and proposed approaches in meeting Snow College’s rent goals and requirements listed above (in d above).

VII. IMPLEMENTATION ROADMAP

proposer's approach to be able to meet the roadmap for target dates for proposed analysis, and construction phases and in meeting Snow College's goals and time frames as in requirements listed above (in e above).

VIII. CONSTRUCTION PHASE

A. If a respondent is selected and both parties agree to move forward as part of a full development agreement and construction phase, the following elements need to be evaluated. Respondents should demonstrate and provide a detailed description of the following elements:

1. Financial Capacity and Bonding

a. Provide evidence of financial strength, bonding capacity, insurance, and ability to finance predevelopment and construction activities.

2. Project Delivery Approach

a. Demonstrate methodology for planning, cost estimating, scheduling, risk management, quality control, safety, permitting, and construction execution.

3. Cost Control and Schedule Performance

a. Provide proven history of delivering projects on budget and on schedule, including examples of cost certainty, value engineering, and management of change orders.

B. Relevant Development and Construction Experience

1. Show successful delivery of comparable multifamily, student housing, workforce housing, or mixed-use developments of similar size, complexity, and delivery method.

IX. EXPERIENCE / REFERENCES

A. Provide a brief history of you or your company, length of time the company has been in business, and how long the company has been providing this type of service to public and/or higher education institutions and areas of specialization.

1. Higher Education Expertise with housing projects:

B. Provide a statement of qualifications describing the firm's knowledge and experience in providing the proposed services.

1. Cover letter expressing interest and summarizing qualifications.

2. Please provide professional resumes for all the those that will be involved in preforming these services for the College to include but not limited to:

developer, financial advisor, architect, and property manager, others as applicable, with their qualifications and experience within the specialized areas listed above (scope of work), including any licenses within the State of Utah.

C. Provide the following statistics about your service:

1. Current total number of clients in which you have done this type of service before.

D. List any other relevant services or expertise unique to your firm that would enhance the deliverables of the proposed service

E. Provide a minimum of three (3) current client references that are public community colleges and/or higher education institutions similar in scope to the College who are current clients if you have them. Additionally, if you have current Higher Education clients in the state of Utah, please provide a list of those institutions. The College reserves the right to contact or visit any of the current or past customers to evaluate the level of performance and customer satisfaction.

Reference information shall include the following:

1. Name and location of institution

2. Name and title of contact at the institution

3. Telephone number of contacts

4. E-mail of contact

5. Dates of services provided

F. Furnishing incorrect or incomplete reference information will lead to lower scores (even if you say you can’t provide them for other reasons) and may lead to the firm’s elimination from consideration for award. The decision to eliminate a firm from consideration for poor reference checks or for incorrect and/or incomplete reference information shall be at the sole discretion of the College and shall not be subject to appeal.

X. PRESENTATION / DEMONSTRATION

A. The vendors that receive a total score over 250 points (out of 450 - 5 evaluators x 90/each) in the first evaluation stage, in scoring from only the section of Scope of Work and Requirements, Customer Service/Support, Time Line / Implementation, Experience/ References will be asked to do an interview and discussion.

1. Those notified will receive an e-mail of a simple outline for the interview/discussion at that time.

2. Presentations can be in person (preferred), on-line, or both (web conference).

a. Length will be up to 1 hour maximum, including questions and answers.

b. Presenters should only include items outlined in the invitation email.

3. Presentations will be dynamic and interactive.

B. The presentations will be scheduled for Thursday & Friday Oct. 08th & 09 th, 2026. Please make appropriate scheduling in your calendar. We will let the vendors know the date and time they have been scheduled for on or before Monday, September 28th, 2026.

XI. PRICING / COST

A. Provide (one copy) and submit a brief detailed description of each cost associated with your proposal with individual line item costs and a grand total for the whole project on a single page in a separately submitted file marked/labeled as “Cost Proposal.”

*** MUST BE SUBMITTED IN A SEPARATE FILE – SEPARATE FROM

ALL OTHER RESPONSES TO THIS RFP TO BE ACCEPTED. ***

If any pricing information is found in the RFP proposal(s), other than in the separate file submitted as the cost proposal document, the proposal will be eliminated from any further consideration.

B. Fee Structure (Must include all fees/costs)

1. Proposers shall describe their proposed scope of work, deliverables, schedule, and fee structure for the feasibility phase. Proposals should clearly state all assumptions regarding compensation, reimbursable expenses, and any proposed cost-sharing arrangements. Any discussion of applying feasibility costs to a future development, if applicable, shall be non-binding and subject to separate negotiation and approvals.

a. Include itemized categories such as, but not limited to:

(1) Feasibility Study

(2) Projected pricing of the development costs

(3) Any and ALL other cost or fees

2. Must include All other relevant costs for services to be provided for the length of this contract.

3. Provide Optional Costs

XII. CONTACT INFORMATION

A. Please complete the following information:

Signature of Provider

Name of Provider

Submission Date

Company Name

Company Address

Contact E-mail Address

Contact Phone Number

XIII. PROPOSAL EVALUATION

A. Evaluation Process

1. All proposals, in response to this RFP, will be evaluated in a manner consistent with the Utah Procurement Code and all applicable rules and policies.

In the initial phase of the evaluation process, an evaluation committee will review all proposals received in a timely manner. The proposals will be opened so as to avoid disclosure of the contents to competing firms. All proposals will be held in strict confidence by those appointed to evaluate the proposals until the contract has been awarded.

The following procedures will be followed in the evaluation process:

a. Non-responsive proposals (those not conforming to the RFP requirements) will be eliminated first.

b. The remaining proposals will be carefully evaluated to eliminate those proposals which, in the judgment of the committee, fail to offer sufficient and substantive provisions to warrant further consideration.

c. At the conclusion of this initial evaluation phase, finalist vendor proposals will be selected for detailed review and evaluation and vendors may then be selected for demos if needed or specified.

2. The College reserves the right, as provided by Utah State law, to negotiate with the finalists and to call for best and final offers if needed. The award of the contract will be made based on the evaluation and recommendations of the committee after the study of the offers and demonstrations.

3. The contract will be awarded on the basis of a determination as to which offer will provide the optimum value to the College.

B. Evaluation Criteria

1. Proposals will be evaluated in accordance with the following criteria:

a Scope of Work/Requirements etc. - Feasibility Study 20 points b Affordability Strategy 20 points c Implementation Roadmap 10 points d Construction Phase 10 points e Experience / References 30 points f Presentation / Demonstration 50 points g

Total cost/fee proposal.

Overall best value of product(s)/service(s):

Cost is scored by: (Total possible points x (2 - vendors proposed total costs / Lowest total costs proposed)).

10 Points

(Per evaluator) Total Points 150