JF27-013-IFB

Purchasing & Warehouse Department

Julie Fisher, CPPB, Manager/Buyer

SPECIFICATIONS

1. GENERAL

Specifications for an annual contract for Asphalt Repair Services – Including Crack Seal with Routing, Seal Coat, Mastic Gap Fill, and Parking Lot / Playground Painting and Striping Services on an “as needed basis” at any of the locations throughout Granite School District (GSD). Please see https://www.graniteschools.org/schools/ for potential locations. Bidders must meet or exceed all specifications and requirements as set forth in this document and all other information posted on the Utah Public Procurement Place (hereafter referred to as U3P).

Contractor must furnish all equipment, materials, labor, tools, transportation, supplies, and incidentals necessary to complete the services as described in the specifications and drawings (if applicable).

2. CONTACT & ACCESS TO SITE

Access to locations for site inspections and/or for project completion must be arranged through Granite School District Maintenance Department – Bryan Breeze, Grounds Department Foreman or Cory Grow, Grounds Department Lead. (Do not contact GSD staff during the bidding process. Questions must be published in the U3P Q & A section. Answers will be provided in the same manner.)

3. AMENDMENTS TO INVITATION FOR BID

Any changes in quantity, specifications, schedules, opening date, corrections, clarifications, etc. will be in the form of an addendum.

Addenda will be posted at U3P. It is the responsibility of the bidder to obtain addenda. Bid submittal constitutes implied acknowledgment of all addenda.

4. BID SECURITY

N/A

5. BONDS

https://www.graniteschools.org/schools/

6. CHANGE ORDERS

No payments will be made to the contractor for additional work or materials unless a change order has been signed and executed by GSD Purchasing. Any change order which increases the contract amount shall be subject to prior written certification that the change order is within the determined project or contract budget.

7. CONFLICT WITH SUBMITTALS/INCONSISTENCIES IN TERMS &

CONDITIONS

In the event of conflict with submittals from bidders or inconsistencies in bidding documents, this bid document will take precedence.

8. CONSIDERATION, AWARD AND REJECTION OF BIDS

All bidders must be able to demonstrate that they are responsible, competent contractors with the resources to complete a project of this type and magnitude and must be prepared to provide documented proof of such upon request including references and financial statements. The contractor's past performance history, organization, equipment and demonstrated ability to perform and complete their contracts in the manner and within the time limit specified will be elements along with the dollar amount of the bid which will be considered by GSD in the vetting of the contractor. It is anticipated, GSD will award to a single vendor to meet the needs. Award will be made in accordance with Utah Code 63G-6a-606 responsive and responsible bidder will be awarded a contract. GSD reserves the right to reject any and all bids by reason of this paragraph and according to Utah Procurement Code. Bids shall be irrevocable for a period of 60 days from the bid due date. GSD intends to make a single award.

a. Any contractor that does not perform in an exemplary professional manner for GSD or if their work quality is less than exceptional will be notified of the problem and will not be invited to quote or bid on any additional GSD jobs or perform any additional work for GSD until they have demonstrated to GSD’s satisfaction that the cause of the problem(s) has been corrected.

b. Any contractor that has not performed up to our high standards in the past for GSD will not be allowed to bid on this contract.

c. If a contractor is awarded this contract but then fails to perform, GSD reserves the right to award the contract to the next low bidder.

9. CONTRACT DATES/DEADLINES

We anticipate the contract will be effective 10/01/2026 (or earlier) through

10/31/2027 with the option to renew annually through 10/31/2031.

The hours of operation shall be coordinated with the GSD contact listed in Paragraph 2 “Contact & Access to Site”.

10. CONTRACT CLAUSES

Any contract arising from this Invitation to Bid will include the following:

a. The unilateral right of GSD to order written changes in the work and/or time of performance (Changes Clause);

b. Suspension of Work Clause;

c. Price Adjustment Clause;

d. Claims Based on a Procurement Officer’s Actions or Omissions Clause;

e. Default Delay – Time Extension Clause

f. Remedies Clause - Any dispute arising under or out of this contract is subject to the provisions of Part H (Legal and Contractual Remedies) of the Utah Procurement Code;

g. Liquidated damages as appropriate;

h. Specific excusable delays are as follows: if the contractor is delayed by GSD or architect or by change orders.

i. GSD may terminate the contract for any reason at any time if the contractor fails to perform (default) or if it is in the best interest of GSD (Convenience Clause).

11. INSPECTIONS

Contractor must be prepared, willing and accommodating to on-site inspection of all work, at any time, by a GSD representative, during job progress.

12. INSURANCE/LIABILITY/SAFETY/SECURITY

The contractor must secure and maintain liability insurance (general and auto) of one million dollars each occurrence and three million dollars General Aggregate (or more as may be required in the Project Manual on contract) against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder. The contractor’s commercial general liability policy must include builders risk insurance and completed operations coverage to guarantee recovery of damages to the work in progress during construction. Insurance must be maintained for the duration of the project. Contractor must provide proof of insurance (policy or endorsement) upon demand by GSD and agrees to, at all times, protect, indemnify, defend and hold harmless GSD and GSD employees from any and all claims.

GSD will assume no liabilities for the contractor including any of the contractor’s representatives, employees or properties.

Contractor shall, at all times, maintain safeguards for safety and protection and keep the work area in a neat, clean, safe and secure condition to avoid injury, risk of loss, theft, vandalism or sabotage.

Any damages occurring during the completion of this project, incidental or otherwise, to GSD or adjacent properties must be repaired, at the contractors expense, to the owner’s satisfaction.

13. LAWS/CODES

Contractor must abide by all federal, state and local laws including, but not limited to employment laws such as the Americans With Disabilities Act and E- Verify and meet or exceed all applicable building codes and Utah State Energy Code requirements. Undocumented (illegal immigrant) labor will not be allowed to work on GSD property. Any contract that might arise from this Invitation for Bid will be governed by Utah State Laws.

14. LICENSING

Bidders must meet all current licensing requirements of the City, County and State of Utah to do the type of work required under this bid including the proper license classifications with a sufficient monetary limit as established and issued by the Utah Division of Occupational and Professional Licensing, State Department of Commerce, as legally required by State Code Title 58, Chapter

55. Licensing must be current and valid at the date of bid opening and remain so for the duration of the contract/project(s).

Bidder must hold a current, valid Utah S260 – Asphalt and Concrete contractor’s license (or higher).

15. LIQUIDATED DAMAGES

N/A

16. NOTICE TO PROCEED

Notice to proceed will be in the form of a signed Purchase Order from the GSD Purchasing Department.

17. PAST PERFORMANCE

Any contractor that does not perform in an exemplary professional manner for

GSD or if their work quality is less than exceptional will be notified of the problem and will not be invited to quote or bid on any additional GSD jobs or perform any additional work for GSD until they have demonstrated to GSD’s satisfaction that the cause of the problem(s) has been corrected.

Any contractor that has not performed up to our high standards on past GSD jobs will not be awarded a contract under this bid.

18. PAYMENT

In most cases, payments will be a "lump sum" amount made at the completion and clean-up of each project and will not be made until final inspection and approval. "Draws", prepayments, or partial progress payments will not be allowed unless specified.

19. PRE-BID CONFERENCE

N/A

20. SALES TAX

Please note that sales made to Utah school districts are exempt from sales tax (Utah Code 59-12-104).

21. SUBCONTRACTORS

GSD reserves the right to reject any subcontractor. GSD may withhold awarding the contract to a bidder if any of the proposed subcontractors are considered by GSD to be unqualified. Subcontractors must be held, by the General, to all requirements listed herein. A list of subcontractors and their licensing classification will be required. Bidder shall certify that all subcontractors are licensed as required by State law. It is anticipated the work described in the specifications will be self-performed by the contractor and not subcontracted, with the exception of sweeping.

22. SUBMITTALS

Submit bids as per instructions on U3P. Additional attached or enclosed materials, not requested and not required, will be discarded and may cause bid rejection if the attachments are attempts to alter or amend the bid specifications and/or requirements. Additional or alternate terms or proposals will not be accepted

23. SUBSTITUTE PRODUCTS

24. TECHNICAL SPECIFICATIONS

The purpose of this contract is to provide Asphalt Repair Services. This includes crack seal with routing, seal coat - including two coats with a polymer (or polymer equivalent), mastic gap fill on cracks larger than an inch, and parking lot striping and painting.

During the term of the contract, the contract may be amended to incorporate new technology or technology upgrades associated within the scope.

The following are estimated annual quantities for the services covered by this contract. The quantities listed are estimates and not a guaranteed minimum or maximum of the services to be provided.

• Crack Seal with Routing – 250,000 linear feet (lf)

• Seal Coat (2 coats with Polymer) – 900,000 square feet (sf)

• Mastic Gap Fill (cracks larger than 1”) – 20,000 lf

Painting

• Lines – 60,000 lf

• Handicap Sign – 60 each

• Hopscotch Pattern – 60 each

• Four Square Pattern – 60 each

• Dodge Ball Lines – 30 each

• USA Map – 10 each

• Utah Map – 10 each

• Basketball Court Lines – 50 each

• Lettering – 960 each

• Tetherball Lines – 30 each

• Crosswalk Blocks – 200 each

• Traffic Arrows – Right: 55 each, Left: 55 each

• Stop Bar – 30 each

• Curb Painting – 5,000 lf

a. Seal Coat

i. Contractor evaluates project conditions to help GSD determine the best product for their needs.

ii. Contractor offers variety of sealants that work in a variety of climates and various traffic uses.

iii. Contractor must apply two coats of seal coat with a polymer (or polymer equivalent).

b. Crack Seal with Routing and Mastic Gap Fill

i. Crack sealing and filling techniques should be associated with hot asphalt pavement as well as joint and crack sealing.

ii. Crack seal will be used to repair different types of cracks in pavement surfaces.

iii. Crack seal specification sets crack sealing for cracks less than or equal to 1” and mastic for any cracks greater than 1”.

iv. Contractor must provide crack routing as part of crack seal preparation.

v. Crack sealing materials must adhere to the walls of the crack, and stretch with the movement of the crack over a range of conditions and loads.

vi. Sealing material shall be abrasion resistant and resistant to damage caused by traffic.

c. Painting & Line Striping

i. Surface must be prepped (clean and free of debris) prior to painting and/or line striping.

ii. Painting & Line Striping must match/duplicate the existing painting and lines and must be coordinated with School Administrator and the Grounds Department.

d. Sweeping

i. Sweeping must include using a blower to clean corners and any area(s) not accessible to the sweeper. Contractor must legally dispose of all debris.

ii. Sweeping must include all hard surface areas. Which may include playground, parking lot, driver’s ed lot, and drives.

e. Contractor will keep all work areas clean and orderly, and shall promptly remove all waste and debris.

f. Quality control of the materials provided is the responsibility of the Contractor. GSD may require testing of the material. Services must meet “Industry Standard” and DOPL requirements. GSD reserves the right to inspect all work, in-progress or completed.

g. The Contractor is responsible for initiating, maintaining, and supervising all safety precautions in connection with any projects.

h. Response Time: Contractor must respond to a request for a site visit and quote within 3 calendar days of GSD making contact.

Contractor must complete each job within 14 calendar days of receiving a purchase order unless otherwise mutually agreed upon.

i. Experience: Contractor must have five-years’ demonstrated experience providing a similar scope of services for an entity of similar size.

j. Contract covers individual projects with an estimated cost of less than $50,000. If a project will exceed this amount, it will be published as a public bid opportunity.

k. GSD will require a site visit, work measurement, and written price quotation (job costing form) for each job, at no additional charge. A purchase order will be issued for each project. No payments will be made for more than is listed in the Purchase Order without a change order.

Change Orders must be approved and signed by GSD, prior to the commencement of additional work.

See the sample job costing form below. If the project actually requires less time and/or materials than listed on the job costing form the invoice must reflect this reduction.

l. Rates are all inclusive. Mileage charges, office time, fuel charges, trip charges or any other additional overhead charges will not be allowed.

m. GSD makes no guarantee regarding the minimum or maximum amount of work to be performed under this contract.

n. The use of alcohol, tobacco (including smokeless or chewing tobacco) or e-cigarettes on GSD property is prohibited.

25. TERMS AND CONDITIONS

The terms and conditions attached to the solicitation and contract will govern any purchases made under this contract. Any terms and conditions attached to a contractor’s quote will not be considered.

26. WARRANTY

Contractor warrants all equipment, materials, and labor furnished or performed will be free from defects for a minimum period of twelve (12) months (unless longer as listed in the Technical Specifications or Drawings) from date of discovery (or when discovery should have been made).

Upon notice from GSD of any defect during the applicable warranty period, the affected item, parts or work shall be redone, redesigned, repaired or replaced by the contractor (at the contractor’s expense) at a time acceptable to GSD.

27. STANDARDS OF CONDUCT

Contractor must not have direct, unsupervised contact with students. In addition to ensuring compliance with GSD’s tobacco, drug, and alcohol-free workplace requirements, Contractor shall be responsible for ensuring that its employees, agents, sub-contractors, and anyone directly or indirectly employed by any of them, are appropriately identified at all times while performing work, and refrain from the following prohibited conduct:

a) any fraternization or inappropriate interactions of any nature whatsoever with GSD students, employees, and patrons, including talking, touching, staring, or otherwise contributing to a hostile or offensive environment for GSD’s students, employees, and patrons;

b) criminal conduct;

c) possession of drug paraphernalia;

d) sale, misuse or unauthorized use/possession of prescription drugs;

e) carrying weapons (except to the extent allowed by law with a valid concealed weapons permit);

f) the use of profanity or other offensive language;

g) inappropriate dress (e.g., lewd, offensive, alcohol/tobacco/drug-related t-shirts, hats, or other clothing);

h) parking anywhere except in expressly designated parking areas (violators may be towed at Contractor’s expense); and

i) accessing areas of GSD’s property that are unnecessary to the performance of the Work.

Violation of these conduct standards shall result in immediate removal of the offending individual from all work on any of GSD’s properties. Repeated minor violations resulting in removal of Contractor’s forces, or one serious infraction (as determined within the discretion of GSD) shall constitute a substantial breach of contract and constitute grounds for termination.

28. COST

Cost will be submitted using the “JF27-013-IFB _BID FORM”

Pricing is valid for one year. Following the one-year period, any requests for price adjustments must be for an equal guarantee period and must be made at least thirty (30) days prior to the renewal of the contract. Requests for price increase will be considered only for extreme changes in market conditions and must include enough documentation to support the request. Any adjustment or amendment to the contract will not be effective unless approved by GSD Purchasing and will be reviewed/approved using the amounts listed in the Prevailing Consumer Price Index (CPI) or Producer Price Index (PPI).

(Sample) JOB COSTING FORM

*SEE BID FORM

Job Location: Date:

Scope of work (description): Attach drawings, detailed plans or expanded description if necessary.

Anticipated date of job completion:

SEE BID FORM

Total Cost of Job: $