5-Information Session-Master Priority Marine Rehab Program.pdf

Information Session

December 12 and 13, 2023

Master Agreement for Priority Marine Rehabilitation on a

Work Order Basis NY& NJ Marine Terminals

All information and materials given and discussed at the Information Session are for informational purposes only and NOT to be used for bidding.

Presentation Agenda

• Introduction

Lauren Balliet, Project Manager, Port Department

• Program Overview Magdalini Katehis, Program Manager, Port Department Jeffrey Brauner, Program Manager, Port Department

• Office of Diversity, Equity and Inclusion Glenessa Gordon, Assistant Director

• Procurement Schedule and Overview Megan Lancelot Zielinski, Senior Contract Specialist, Procurement

Program Overview

Magdalini Katehis

Jeffrey Brauner Port Department

Broken/Missing Pile, Wharf 76 Severely Deteriorated Timber Pile, Wharf 59

The Need

Pile and Pile Extension Start of Encasement Repair

Typical Rehabilitation Work Types

• Pile Encasement.

• Pile Extension.

• Split Timber Pile.

• Pile Replacement.

• Steel/Timber Bulkhead.

• Landside Sinkhole.

• Concrete Pile Cap.

• Concrete Deck.

• Etc.

Locations of Work

Maher

APM

PNCT

Port Liberty New York (formerly GCT-NY)

Public Berth 1419

Berths 20 & 22

How the Program Will Work

• Public solicitation to develop lists of qualified marine construction contractors (RFQ)

- A List – open only to qualified M/WBE and SDVOB firms

- B List – open to all qualified firms, but maintaining standard Port

Authority 20/10/3 M/WBE and SDVOB goals

• Bid each Work Package to the appropriate list based on value, and award to lowest bidder

- Each package is unit price, ensuring close control of costs & work

- Goal is to have contractors working at multiple facilities simultaneously

Typical pile repair via “jacketing” with concrete

CONFIDENTIAL DRAFT FOR DELIBERATIVE PURPOSES ONLY / ATTORNEY CLIENT PRIVILEGED

Not Rehabilitation as Usual

8 CONFIDENTIAL DRAFT FOR DELIBERATIVE PURPOSES ONLY / ATTORNEY CLIENT PRIVILEGED

Prior Rehabilitation Contracts

• In the past, work at major container wharves involved coordinating around busy vessel operations while berths remained open.

• This complicated efforts to complete a significant number of repairs.

This Rehabilitation Program

• Work packages targeted at these facilities will include scheduled berth closures.

• Work package documents will include specific schedule corresponding to berth closures. Contractor will be expected to provide work hours and labor to meet schedule.

Berth Closures

Setting Up A List for Success

9 CONFIDENTIAL DRAFT FOR DELIBERATIVE PURPOSES ONLY / ATTORNEY CLIENT PRIVILEGED

Strategically Planned Work Areas

• For work packages targeted to our A-List firms, we have chosen specific locations around the part that do not have the same constraints as our busiest container wharves.

• This will allow us to set up all our contractors for success.

Maher

APM

PNCT

Global-NY

Berths 20 & 22

Glenessa Gordon

OFFICE OF DIVERSITY, EQUITY &

INCLUSION

Office of Diversity and Inclusion Priorities and Standards

OPPORTUNITIES DIVERSITY CAPACITY BUILDING

POLICY OVERSIGHT COMPLIANCE

Maximizes opportunities available for minority, women-owned, small and disadvantaged business enterprises (MWSDBEs).

Promotes Workforce Diversity in Port Authority and tenant business activities.

Offers capacity-building services for MWDSBEs/SDVOBs.

Initiate remedial plans to address deficiencies. Enforce compliance measures to ensure goals are met.

Implement reforms and develop agency policies.

Supplier Diversity Programs

At the Port Authority of NY & NJ, we believe that our operations should reflect the diversity of our community. Our Board enacted the following participation goals:

20% Minority-owned business enterprises (MBE) 10% Women-owned business enterprises (WBE) 3% Service-disabled Veteran-owned businesses (SDVOB)

Specific ACDBE/DBE goals for federally assisted contracts are set in accordance with federal regulations.

M/WBE

SBE

SDVOB

AC/DBE

Demonstrating Good Faith Efforts Post-qualifications Expectations

• Set up procedures to ensure that compliance with M/WBE/SDVOB participation goals is underway, and goals can be met;

• Ensure that the selected certified subcontractors are performing a “commercially useful” function only the funds paid to M/WBEs/SDVOBs that perform a commercially useful function can be counted towards the participation percentage goal; and,

• Update B2G with M/WBE/SDVOB subcontractor payment reports.

Read more about Good Faith Efforts HERE https://www.panynj.gov/content/dam/port-authority/pdfs/vendor-resources/Good-Faith-for-MWBE-Participation.pdf

Certification: Resources

• PA Website: www.panynj.gov/supplierdiversity

• Certification and to search for certified firms: https://panynj.diversitysoftware.com

• Certification Hotline: 212-435-7888

• Cert Help email: certhelp@panynj.gov

• We encourage firms seeking certification to also register with Procurement at www.paprocure.com to be considered for business opportunities and to fill out the PSFQ to participate in A&E business opportunities.

http://www.panynj.gov/supplierdiversity https://panynj.diversitysoftware.com/ mailto:CertHelp@panynj.gov http://www.paprocure.com/

Procurement Schedule and Overview

Megan Lancelot-Zielinski

Procurement Department

Procurement Overview and Schedule

Initial Qualifications Due December 21, 2023

Master Work Order Agreements Executed Q1 2024

Ongoing Enrollment Throughout the program duration

Questions Ongoing

Duration of Contract 6 years

M/WBE & SDVOB Requirements 20% MBE, 10% WBE and 3% SDVOB

Bid Bonds Required with work order

Performance & Payment Bonds Determination prior to award

Communication to the Port Authority Submitting Bidder’s Questions

• All communication with the Authority during an active solicitation MUST go through Procurement, with attention Megan Lancelot Zielinski and reference the Priority Marine Rehabilitation Solicitation.

Contact: (212) 435-5694, mlancelotzielinski@panynj.gov

Submitting Qualifications

QUALIFICATIONS ARE CURRENTLY BEING ACCEPTED USING THE BONFIRE PORTAL

• To login, register or view open solicitations go to:

https://panynj.bonfirehub.com/portal/?tab=openOpportunities https://panynj.bonfirehub.com/portal/?tab=openOpportunities

Participation Goals

MBE - 20%

WBE - 10%

SDVOB - 3%

Our Board enacted the following participation goals:

At the Port Authority of NY & NJ, we believe that our operations should reflect the diversity of our community.

Priority Marine Rehabilitation Work Orders

Future Events & Next Steps

• Speed Networking with Primes & M/W/SDVOB — Q1 2024*

• Successful firms will enter into Master Work Order Agreement —Q1 2024*

*Dates are tentative and subject to change

Questions

Questions by prospective bidders concerning the Contract may be addressed to:

Megan Lancelot-Zielinski Phone: (212)-435-5964 Email - mlancelotzielinski@panynj.gov add text

Thank You!

http://www.facebook.com/PANYNJ http://www.twitter.com/PANYNJ http://www.instagram.com/PANYNJ http://www.panynj.gov/

Magdalini Katehis�&�Jeffrey Brauner Port Department

OFFICE OF DIVERSITY, EQUITY & INCLUSION

Megan Lancelot-Zielinski Procurement Department