5. Sample-Draft-BusinesRules.xlsx
XLSX spreadsheet 18 KB Posted
- Solicitation number
- 12760426Q0021
- Issued by
-
Department of Agriculture Forest Service
About this file
This is a draft business rules document for the Recreation One Stop (R1S) campground reservation system, outlining functional requirements for booking window management and reservation controls. The document specifies requirements across six primary business rule categories: Campground Booking Windows, Campsite Booking Windows, Reservation Cut-Off Windows, Maximum Length of Stay, Sliding Window Freeze, Block Release, Rolling Release, and Seasons management.
The business rules establish that the system must provide flexible booking window configuration at multiple levels—campground-wide, loop-specific, site-type, and individual campsite—with the ability for authorized personnel to adjust windows from months down to days. Key functional requirements include: the capacity to set reservation cut-off windows at all levels allowing managers to permit same-day reservations or restrict booking to weeks, days, or hours in advance; implementation of a sliding window freeze feature to prevent continuous reservation manipulation; support for both block release (entire date ranges released simultaneously) and rolling release (daily inventory releases following a booking window model such as six-month windows); and differentiation of seasons with varying lengths of stay and rates. The government requires that agency staff be able to make rapid changes to these settings, and the system must present booking window information clearly to customers to ensure transparency regarding site availability.
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Other files
| File | Type | Posted |
|---|---|---|
| Questions and Answers_20250520.pdf | ||
| 3. Draft-Sections-LM.pdf | ||
| 2. Draft Statement of Objectives _SOO.pdf | ||
| 1. 12760426Q0021_RFI.pdf | ||
| 4. Draft-SectionB-CLINStructure.xlsx | XLSX spreadsheet |
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Text version
Sheet1
| Draft R1S Business Rules Sample | ||
| Rule Type | Sub Rule Type | Requirement |
| Booking Window | Campground Booking Windows | The ability to set a variety of booking windows for each site, site type, loops, and entire campgrounds. These vary across the program. The government also requires the ability to set default windows that can be changed by authorized personel with appropriate roles and permissions at every level of the campground. These can be adjusted from months down to days to account for specific needs of a campground. The government requires that an agency staff to make rapid changes to booking windows. |
| Booking Window | Campsite Booking Windows | Flexibility to apply a different booking window at the campsite level. This can be different from the campground booking window and must be easy for the customer to understand when the campsite will release vs. the rest of the campground. |
| Booking Window | Campground Reservation Cut-Off Window | The ability of local managers to set a reservation cut off window. A cut-off window allows managers to determine cut-off windows at all levels of the campground including the entire campground, loops, sites and site types. Managers can choose a variety of windows including but not limited to weeks, days, and hours. Managers may also choose to not employ a cut-off window at all allowing for same day reservations. |
| Booking Window | Campsite Reservation Cut-Off Window | Similar to the campground reservation cut off window this rule allows for managers to set different cut-off windows at the campsite level in case the whole campground does not need to be on the same cut off window. |
| Booking Window | Maximum Length of Stay | When new sites are released, visitors may book reservations that start within the open window and into the future up to and including the entire maximumm length of stay allow at a location. |
| Booking Window | Sliding Window Freeze | This rule prevents visitors from continuously sliding their reservation into the future to capture desirable dates. These reservations may not be cancelled or changed during the freeze period. |
| Booking Window | Block Release | Instead of releasing new inventory on a day-by-day basis, this allows a manager to release an entire block of dates on a given day. |
| Booking Window | Rolling Release | This type of release opens new inventory every day. (I.e., with a 6 month booking window, on February 1st, a visitor may book arrival dates starting on August 1st). This wondow continues throughout the open season. It also applies to the next season even if a location is currently closed. |
| Booking Window | Seasons | Managers must be able to identify different seasons for entire campgrounds, loops, sites, and site types which may have different lengths of stay and rates. |
File details come from the government source that posted it. Updated .