5. Sample_Client_Notification_Letter.pdf
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- Solicitation number
- 15BRRC26R00000001
About this file
This is a sample client notification letter template for contractors responding to a Department of Justice, Federal Bureau of Prisons (BOP) Request for Proposals for Residential Reentry Center services. The letter is issued to prospective past performance references identified in the contractor's Business Proposal, Section L, to notify them that they may be contacted during the federal evaluation process.
The letter informs references that the BOP places substantial emphasis on past performance as a source selection factor under the Federal Acquisition Streamlining Act (Public Law 103-355) Section 1091, and that client participation in the evaluation process will be requested. References are authorized to respond to inquiries regarding work performed. The letter advises that while provided information may be released to the contractor's organization, Federal Acquisition Regulation Subparts 15.306(e)(4) and 15.506(e)(4) prohibit release of the names of persons providing reference information, encouraging candid feedback. The template identifies specific points of contact from the reference organization based on their knowledge of the contractor's work and provides contact information for questions.
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SAMPLE CLIENT NOTIFICATION LETTER
(This letter or a similar letter should be issued to all prospective past performance references as outlined in your Business Proposal, Section L.)
Dear _____________:
We are currently responding to the Department of Justice, Federal Bureau of Prisons (BOP) Request for Proposals (RFP) ___________________ for the procurement of Residential Reentry Center services in ___________________________.
In accordance with the Federal Acquisition Streamlining Act (Public Law 103-355) Section 1091, the BOP places substantial emphasis on past performance as a source selection factor. The BOP is requiring that clients of entities responding to their solicitations be identified and their participation in the evaluation process be requested. In the event you are contacted for information on work we have performed, you are hereby authorized to respond to those inquiries.
You are advised that while the information you provide may be released to our organization, the Federal Acquisition Regulation at Subparts 15.306(e)(4) and 15.506(e)(4) prohibits the release of the names of the persons providing the reference information. We therefore request that honest and candid information about our performance be provided.
We have identified Mr./Ms. _______________ and Mr./Ms. ________________ of your organization as the points of contact based on their knowledge concerning our work.
Your cooperation is appreciated. Any questions may be directed to _______________.
Sincerely,
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