5. 040ADV-25-R-0028 RFP final 11 04 25.pdf

U.S. GOVERNMENT

PUBLISHING OFFICE

AMERICA INFORMED

RFP No. 040ADV-25-R-0028

Solicitation Issuance Date: November 4, 2025

Date/Time for mandatory Site Visit: November 19, 2025, 10:00 AM – 12:00 PM CST Submit the names for the site visit per section L by November 12, 2025, 5:00 PM CST.

Closing Date/Time for Questions: November 19, 2025, 10:00 AM CST

Closing Date/Time for Receipt of Proposals: December 9, 2025, 05:00 pm CST

Questions will be answered before and after site visit.

Subject: Request for Proposals RFP No. 040ADV-25-R-0028, Centralized Waste Processing System

The United States Government Publishing Office (GPO) is seeking proposals for the design, delivery, and installation of a centralized waste processing system at the Secure Production Facility (SPF), located within NASA's Stennis Space Center at 9101 Leonard Kimble Road, John C. Stennis Space Center, MS, 39529. The supplies must be placed against the contract in accordance with the Materials Management Acquisition Regulation (MMAR).

GPO anticipates a Firm-Fixed-Price (FFP) type contract consistent with the Materials Management Acquisition Regulation (MMAR II) 16.202.

The Government intends to award one contract resulting from this solicitation to the responsible Offeror whose proposal is in the best interest of the Government after evaluation in accordance with the factors as set forth in this solicitation in accordance with MMAR 13.106-2 using elements of MMAR 15. The Government also reserves the right not to award a contract in response to this solicitation. The procurement will utilize a Best Value Tradeoff process set forth in MMAR 15.101-1. Offerors must clearly review Sections L and M of this RFP.

Section L, Instructions to Offerors, of the RFP sets forth all instructions for the preparation and submission of required proposal contents. Prospective offerors must submit questions by the deadline identified above to Rebecca Nichols at email: rnichols@gpo.gov and cc: Nataliya Holl at email: nholl@gpo.gov. Prospective offerors must follow the instructions to submit the proposals specified in Section L. Section M states the criteria by which proposals will be evaluated.

This RFP can be viewed and downloaded from www.sam.gov. GPO bears no responsibility for data errors resulting from transmission or conversion processes. Further, be aware that amendments to the solicitation are occasionally issued and will be posted on www.sam.gov. GPO advises interested parties to regularly check www.sam.gov for amendments.

mailto:rnichols@gpo.gov mailto:nholl@gpo.gov http://www.sam.gov/ http://www.sam.gov/

Failure to comply with submission dates will deem the submission unacceptable, and proposals will not be reviewed or evaluated.

The attendance of the site visit is mandatory in order for contractors to submit a proposal.

Offerors must be registered in the System for Award Management (SAM) database at the time of proposal submission at www.sam.gov.

Accurate and Complete Information: the Offeror must set forth full, accurate and complete information as required by this RFP. The penalty for making false statements to the Government is prescribed in 18 U.S.C. 1001.

Offer Validity: Proposal, including price, shall remain valid for 120 days.

This RFP in no way obligates GPO to award a contract, nor does it commit GPO to pay any costs incurred in the preparation and submission of a proposal. Award of a contract under this RFP is subject to availability of funds and other internal GPO approvals.

Sincerely, Nataliya A. Holl Supervisory Contracting Officer

WOMEN-OWNED SMALL

BUSINESS (WOSB)

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NUMBER 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

CODE

CODE

TELEPHONE NUMBER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

REQUEST

FOR QUOTE

(RFQ)

INVITATION

FOR BID

(IFB)

REQUEST

FOR

PROPOSAL

(RFP)

SEE ADDENDUM

19.

ITEM NUMBER

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Government Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH

AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND

ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS

SPECIFIED

29. AWARD OF CONTRACT: REFERENCE OFFER

DATED . . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITION IS UNRESTRICTED OR

NORTH AMERICAN

INDUSTRY CLASSIFICATION

STANDARD (NAICS):

SIZE STANDARD:

13a. THIS CONTRACT IS A

RATED ORDER UNDER

THE DEFENSE PRIORITIES

AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

SET ASIDE: % FOR:

11. DELIVERY FOR FREE ON

BOARD (FOB) DESTINATION

UNLESS BLOCK IS MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

8(A)

ECONOMICALLY

DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

NOTE: OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30.

PR-26-GPO-1452

11/4/2025

12/9/2025 5:00PM CST

STOCK RECORD (S/R)

STANDARD FORM 1449 (REV. 11/2021) BACK

19.

ITEM NUMBER

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE RECEIVED (MM/DD/YYYY) 42d. TOTAL CONTAINERS

40. PAID BY

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELPHONE NUMBER OF AUTHORZED GOVERNMENT REPRESENTATIVE

32g. EMAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

PARTIAL FINAL

37. CHECK NUMBER

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER

36. PAYMENT

COMPLETE PARTIAL FINAL

Contents

PART I THE SCHEDULE

SECTION B SUPPLIES OR SERVICES AND PRICE/COSTS

SECTION C DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

SECTION D PACKAGING AND MARKING

SECTION E INSPECTION AND ACCEPTANCE

SECTION F DELIVERIES OR PERFORMANCE

SECTION G CONTRACT ADMINISTRATION DATA

SECTION H SPECIAL CONTRACT REQUIREMENTS

PART II – CONTRACT CLAUSES

SECTION I – CONTRACT CLAUSES

PART III LIST OF DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS

SECTION J LIST OF ALL ATTACHMENTS

PART IV – REPRESENTATIONS AND INSTRUCTIONS

SECTION K – REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS OF OFFERORS

SECTION L – INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

SECTION M - EVALUATION FACTORS FOR AWARD

Attachment J.1 Price Template

Attachment J.2 Full Building Model

Attachment J.3 NASA Security Specs

Attachment J.4 Past Performance Questionnaire

PART I THE SCHEDULE

SECTION B SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 PURPOSE

The purpose of this contract is to provide the U.S. Government Publishing Office (GPO) Government Secure and Intelligent Documents (GSID) business unit with the design, delivery, and installation of a centralized waste processing system. The supplies and services must be placed against the contract in accordance with the Materials Management Acquisition Regulation (MMAR).

The GPO was created by Congress in June of 1860 as an agency of the legislative branch of the Federal Government.

B.2 CONTRACT TYPE

This is a Firm Fixed Price (FFP) type contract consistent with MMAR 16.202. The Contractor shall perform the services and provide equipment as described at Section C, according to prices consistent with Section B of the contract, the deliverables as described in Section F, and Inspection and Acceptance as described in Section E in accordance with all terms and conditions stated herein.

B.3 PRICE AND OBLIGATED AMOUNT

[To be inserted at the time of Award]

Mandatory CLINs include:

CLIN Description

TOTAL

PRICE

CLIN 0001 All Equipment (include the hurricane tie downs) $TBD CLIN 0002 Preliminary and Final Waste System Design $TBD CLIN 0003 All Materials $TBD CLIN 0004 Labor/installation (including travel) $TBD CLIN 0005 Construction Contingency $TBD CLIN 0006 Tariffs for equipment (if applicable) $TBD Sub TOTAL PRICE $TBD

Optional CLINs Include:

CLIN Description

TOTAL

PRICE

CLIN 1001 Maintenance Services Year 1 After One Year Warranty $TBD CLIN 1002 Spare Parts Replacement Year 1 After One Year Warranty $TBD CLIN 2001 Maintenance Services Year 2 After One Year Warranty $TBD CLIN 2002 Spare Parts Replacement Year 2 After One Year Warranty $TBD CLIN 3001 Maintenance Services Year 3 After One Year Warranty $TBD CLIN 3002 Spare Parts Replacement Year 3 After One Year Warranty $TBD

CLIN 4001 Maintenance Services Year 4 After One Year Warranty $TBD

CLIN 4002 Spare Parts Replacement Year 4 After One Year Warranty $TBD Sub TOTAL PRICE $TBD

B.4 FIRM-FIXED-PRICE (FFP)

The Contractor must provide all equipment and services needed to perform all requirements set forth in this solicitation. Prices must include all costs associated with providing all required equipment and services. The equipment and services must be provided in accordance with the terms and conditions set forth herein.

Item Number Base Item Number

Supplies/Services Quantity Unit

0001 Equipment (include the hurricane tie downs)

1 EA

Contract Type:Firm Fixed Price Unit Price $TBD Extended Price $TBD

Description:

Purchase Requisitions PR-26-GPO-1452

ACRN

Funded Amount $TBD

IDC Type: Not Applicable

Supplies/Services Quantity Unit

0002 Preliminary and Final Waste System Design

Contract Type:Firm Fixed Price

Purchase Requisitions

Supplies/Services Quantity Unit

0003 All Materials

Contract Type:Firm Fixed Price

Supplies/Services Quantity Unit

0004 Labor/Installation (including travel)

Contract Type:Firm Fixed Price

Funded Amount $0.00

Number

Supplies/Services Quantity Unit

0005 Construction Contingency

Contract Type:Firm Fixed Price

Supplies/Services Quantity Unit

0006 Tariffs for equipment (if applicable)

Contract Type:Firm Fixed Price

Number

Supplies/Services Quantity Unit

1001 Maintenance Services Year 1 After One Year Warranty

Contract Type:Firm Fixed Price Unit Price $TBD

Extended Price $TBD

Description:

Purchase Requisitions

ACRN

Funded Amount $TBD

Option:

Option Time Date: 10/1/26 Option Time Duration: 365 Option Time Units: Days IDC Type: Not Applicable

Item Number Base Item Number

Supplies/Services Quantity Unit

1002 Spare Parts Replacement Year 1 After One Year Warranty

Contract Type:Firm Fixed Price Unit Price $TBD

Extended Price $TBD

Description:

Purchase Requisitions

ACRN

Funded Amount $TBD

Option: 1 Option Time Date: 10/1/26 Option Time Duration: 365 Option Time Units: Days

Number

Supplies/Services Quantity Unit

2001 Maintenance Services Year 2 After One Year Warranty

Contract Type:Firm Fixed Price Unit Price $TBD

Extended Price $TBD

Description:

Purchase Requisitions

ACRN

Funded Amount $TBD

Option: 2 Option Time Date: 10/1/27 Option Time Duration: 365 Option Time Units: Days IDC Type: Not Applicable

Item Number Base Item Number

Supplies/Services Quantity Unit

2002 Spare Parts Replacement Year 2 After One Year Warranty

Contract Type:Firm Fixed Price Unit Price $TBD

Extended Price $TBD

Description:

Purchase Requisitions

ACRN

Funded Amount $TBD

Option:

Option Time Date: 10/1/27 Option Time Duration: 365 Option Time Units: Days

Number

Supplies/Services Quantity Unit

3001 Maintenance Services Year 3 After One Year Warranty

Contract Type:Firm Fixed Price Unit Price $TBD

Extended Price $TBD

Description:

Purchase Requisitions

ACRN

Funded Amount $TBD

Option: 3 Option Time Date: 10/1/28 Option Time Duration: 365 Option Time Units: Days IDC Type: Not Applicable

Item Number Base Item Number

Supplies/Services Quantity Unit

3002 Spare Parts Replacement Year 3 After One Year Warranty

Contract Type:Firm Fixed Price Unit Price $TBD

Extended Price $TBD

Description:

Purchase Requisitions

ACRN

Funded Amount $TBD

Option:

Option Time Date: 10/1/28 Option Time Duration: 365 Option Time Units: Days

Number

Supplies/Services Quantity Unit

4001 Maintenance Services Year 4 After One Year Warranty

Contract Type:Firm Fixed Price Unit Price $TBD

Extended Price $TBD

Description:

Purchase Requisitions

ACRN

Funded Amount $TBD

Option: 4 Option Time Date: 10/1/29 Option Time Duration: 365 Option Time Units: Days IDC Type: Not Applicable

Item Number Base Item Number

Supplies/Services Quantity Unit

4002 Spare Parts Replacement Year 4 After One Year Warranty

Contract Type:Firm Fixed Price Unit Price $TBD

Extended Price $TBD

Description:

Purchase Requisitions

ACRN

Funded Amount $TBD

Option:

Option Time Date: 10/1/29 Option Time Duration: 365 Option Time Units: Days

Price is inclusive and includes all Contractor’s Overhead, General and Administrative Costs, and Profit.

Complete Section B in terms of U.S. dollars.

[END OF SECTION B]

SECTION C DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

Centralized Waste Processing System

U.S. Government Publishing Office (GPO) - Secure Production Facility (SPF)

Stennis Space Center, MS

I. Background

The Government Secure and Intelligent Documents (GSID) division of the U.S. Government Publishing Office (GPO) is responsible for printing and manufacturing U.S. security products, including passports and other secure credentials. These operations take place at the Secure Production Facility (SPF), located within NASA's Stennis Space Center at 9101 Leonard Kimble Road, John C. Stennis Space Center, MS, 39529.

The production of these highly sensitive identification documents generates waste materials such as wastepaper and polycarbonate. Due to the secure nature of the products, the handling and disposal of these waste materials must adhere to stringent security protocols, equivalent to those applied to the finished secure documents themselves. While the specific details of the production process remain confidential, the waste generation mechanisms are comparable to those found in standard bindery and book-making operations within public sector facilities.

Currently, the SPF employs four independent waste management systems to handle various types of waste generated during production:

System 1:

• Manages bulk waste and trimmings from two bindery production machines.

• Waste is manually transferred from wheeled carts into a shredder and subsequently baled.

• This system operates without any air conveyance mechanism.

System 2:

• Handles trimmings from one bindery machine.

• Features a baler connected to a dedicated cyclonic separator.

• Incorporates an independent air conveyance system.

System 3:

• Designed specifically for adhesive backing waste.

• Utilizes air conveyance coupled with a separate cyclonic separator.

• Waste is collected in standard plastic-lined gaylord totes and is not baled.

System 4:

• Manually loads polycarbonate waste, which is then packed into gaylord totes for storage.

• All waste, whether baled or contained in gaylord totes, is temporarily stored onsite until sufficient quantities accumulate for transport by a third-party vendor to an offsite facility for secure incineration.

This solicitation seeks to procure a centralized waste processing system that will replace the four existing independent systems. The new system must seamlessly integrate with existing production equipment to ensure uninterrupted operations. A critical requirement is the implementation of a unified solution that prevents the inadvertent processing of finished goods as waste. Due to the stringent security protocols and tracking associated with secure documents, any mixing of finished goods with waste results in an immediate halt to production. Currently, manual handling of waste serves as a safeguard against such occurrences.

The Contractor shall design and deliver a fully automated waste processing system that minimizes operator intervention by GPO personnel. The proposed system must employ advanced disintegrating and briquetting technologies to process waste materials securely, eliminating the need for incineration. This approach aims to enhance operational efficiency, security, and environmental compliance within the SPF’s waste management framework. The system will handle both secure and non-secure waste.

After a complete cycle of disintegrating and briquetting production waste, the pulp will be stored in a dumpster and removed from the facilities.

II. Scope of Work

Given the complexity of the current waste handling systems, the associated disposal costs, and the risk of misprocessing finished products, the GPO SPF is seeking the design, delivery, and installation of a centralized waste processing system. The new system shall:

• Handle all waste generated by the facility, predominantly transporting waste via air conveyance.

• Provide onsite disintegration and briquetting of waste materials.

• Prevent loss or misprocessing of finished goods.

There are no predetermined equipment parameters, layouts, or specific equipment requirements;

however, the system must fit within the spatial constraints of the production building, specifically 37 feet by 46 feet area.

Equipment Components shall Include:

• Disintegrators: proposed equipment needs to include at least two separate disintegrators, each capable of handling the average waste volume of 350 pounds per hour, as well as a dual headed briquetting machine, where each head can handle the average waste volume of 350 pounds per hour.

• Dust and material conveyance fans. Proposed system shall include trim conveyance fans and ducting that shall be plumbed in a way where it is possible to easily shift loads from one piece equipment to another. There shall also be a minimum of one additional fan in a standby state in the event that one of the main fans fail.

• Cyclone separator

• Airlock

• Dust briquette machine

• Waste containers

• Diverter valves

• Additional equipment, such as dust collectors, no-return valves, spark detection systems, air material separators, return air fans, divert valves, and material container fans, may be located on the roof. The roof-mounted equipment must be supported by appropriate footings designed to withstand local hurricane wind loads (per applicable regulations, please see US Federal Code 4.2 number is ASCE7 latest edition12).

• All equipment within the system shall be able to be operated by a system of controls capable of decreasing and increasing performance as production dictates. The system shall allow for switching between the redundant equipment automatically (dependent on operating conditions), as well as manually (to allow for maintenance operations) without shutting down the system or significant diminishing performance.

Critical Design Considerations:

1. Finished Product Loss Prevention:

The highest priority is preventing finished product loss at two identical machines where products are cut to final dimensions. These machines currently eject waste via air blast through a 12-inch pipe with a flange for integration into the waste system. Waste includes final product trimmings such as passport booklet covers, polycarbonate, and paper.

2. Operational Continuity:

The proposed system must not cause shutdowns of the entire waste system or inhibit production equipment operation.

3. Automation:

The system shall be fully automated, requiring no manual intervention, and must be maintained and controlled internally by SPF personnel.

4. Contractor Responsibilities:

The Contractor shall be responsible for the following phases:

4.1.1 Preliminary Design Proposal

Develop a comprehensive design for a centralized waste processing system based on the provided floor layout.

1 https://www.asce.org/publications-and-news/codes-and-standards/asce-sei-7-22 2 Mississippi Building Codes | UpCodes https://www.asce.org/publications-and-news/codes-and-standards/asce-sei-7-22 https://up.codes/codes/mississippi?year=2025

Utilize air conveyance to transfer all waste, with an estimated airflow requirement of approximately 53,000 cubic feet per minute (CFM).

Validate this estimate and provide a detailed rationale supporting the proposed design.

4.1.2 Final Design

The Contractor will be able to finalize the proposed system design once the contract will be awarded for any final touches that might be needed.

4.2 Equipment Proposal

Propose all necessary equipment, including detailed specifications, quantities, and justification for suitability.

Ensure the system requires no manual intervention and is fully maintainable and controllable by GPO SPF personnel.

All needed equipment shall be included in the proposal. All equipment shall include the hurricane tie downs and follow the Minimum Design Loads and Associated Criteria for Buildings and Other Structures, ASCE/SEI 7-22. 3

4.3 Delivery

Procure and deliver all proposed equipment to the SPF.

Coordinate with GPO and NASA regarding any storage needs.

Assume responsibility for all costs related to unloading, storing, installing, and moving equipment.

4.4 Installation

Install the waste processing system within the designated 37 feet by 46 feet area of the production building (currently under construction under U.S. Army Corps of Engineers (USACE) project W91278-24- R-0052).

Use alternate equipment locations (on the roof) only as a last resort due to the tight installation timeline.

Minimize interference with normal production schedules:

Monday-Thursday: 7:00 AM – 5:00 PM CT & 9:00 PM – 7:00 AM CT Friday-Sunday: 6:00 AM – 6:00 PM CT Schedule and obtain approval for any work requiring equipment shutdowns, wall or roof penetrations, or restricted employee access.

3 https://www.asce.org/-/media/asce-images-and-files/publications-and-news/publications/documents/asce-7-22-ensuring-load-safety-infrastructure-introduction.pdf https://www.asce.org/-/media/asce-images-and-files/publications-and-news/publications/documents/asce-7-22-ensuring-load-safety-infrastructure-introduction.pdf https://www.asce.org/-/media/asce-images-and-files/publications-and-news/publications/documents/asce-7-22-ensuring-load-safety-infrastructure-introduction.pdf

4.5 Commissioning

Test and verify that the system is fully operational and integrated with existing production machines.

Ensure functionality prior to the deconstruction of the existing waste system.

4.6 Deconstruction

The deconstruction of the current waste system will be performed by USACE or a third-party contractor and will not impact the installation timeline of the new system.

4.7 Training and Startup Support

Provide comprehensive training to SPF personnel upon completion of installation.

Support a moderate period of system optimization during startup to ensure smooth operation and preventative maintenance operations and trouble shooting training.

5. Mandatory and Optional CLINs

The Mandatory CLINs that all bidders must meet and propose to, to be considered for an award are:

CLIN Description CLIN 0001 All Equipment (include the hurricane tie downs) CLIN 0002 Preliminary and Final Waste System Design CLIN 0003 All Materials CLIN 0004 Labor/installation (including travel) CLIN 0005 Construction Contingency CLIN 0006 Tariffs for equipment (if applicable)

Optional CLINs that bidders may submit the bids on, and/or provide a list of vendors’ providers that can service the installed equipment are:

CLIN 1001

Maintenance Services Year 1 After One Year Warranty

CLIN 1002

Spare Parts Replacement Year 1 After One Year Warranty

CLIN 2001

Maintenance Services Year 2 After One Year Warranty

CLIN 2002

Spare Parts Replacement Year 2 After One Year Warranty

CLIN 3001

Maintenance Services Year 3 After One Year Warranty

CLIN 3002

Spare Parts Replacement Year 3 After One Year Warranty

CLIN 4001

Maintenance Services Year 4 After One Year Warranty

CLIN 4002

Spare Parts Replacement Year 4 After One Year

6. Risk Management

Effective risk management is critical to the successful design, delivery, installation, and operation of the centralized waste processing system at the GPO Secure Production Facility (SPF). The Contractor shall develop and implement a comprehensive risk management plan to identify, assess, mitigate, and monitor potential risks throughout the project lifecycle. Key risk areas and mitigation strategies include, but are not limited to, the following:

5.1 Identification of Risks

Operational Disruption: Risk of production downtime or interruption due to installation activities, equipment integration, or system failures.

Equipment Failure: Risk of malfunction or breakdown of critical components such as disintegrators, air conveyance systems, or briquetting machines.

Schedule Delays: Risk of delays in design approval, equipment delivery, installation, or commissioning that could impact project timelines.

Environmental Compliance: Risk of non-compliance with environmental regulations related to waste processing and emissions.

Structural and Environmental Factors: Risk associated with rooftop equipment installation, including structural integrity and compliance with local hurricane wind load requirements.

Safety Hazards: Risk of accidents or injuries to personnel during installation, operation, or maintenance of the waste processing system.

5.2 Risk Assessment and Prioritization

The Contractor shall conduct a thorough risk assessment to evaluate the likelihood and potential impact of each identified risk. Risks shall be prioritized based on their severity and probability, enabling focused mitigation efforts on high-priority risks.

5.3 Risk Mitigation Strategies

a) Operational Disruption: Develop a detailed installation plan that minimizes interference with production schedules.

b) Security Breach: Incorporate advanced detection and diversion technologies to prevent finished goods from entering the waste stream.

c) Automate waste handling processes to reduce human error.

d) Provide comprehensive training to SPF personnel on system operation and emergency protocols.

e) Equipment Failure: Specify high-reliability equipment with proven performance in similar applications.

f) Establish preventive maintenance schedules and rapid response plans for repairs.

g) Include system diagnostics and monitoring capabilities to detect early signs of failure.

h) Schedule Delays: Maintain clear communication channels with GPO, NASA, and USACE stakeholders.

i) Develop contingency plans for potential supply chain or installation challenges.

j) Monitor project milestones closely and adjust resources as needed.

k) Environmental Compliance: Design the system to meet or exceed all applicable environmental regulations and standards.

l) Structural and Environmental Factors: Conduct structural analysis to ensure rooftop equipment installations meet local building codes and wind load requirements.

m) Coordinate with structural engineers and local authorities as necessary.

n) Design equipment supports and foundations to withstand extreme weather conditions.

o) Safety Hazards: Implement comprehensive safety protocols during installation and operation.

p) Provide personal protective equipment (PPE) and safety training for all personnel.

q) Conduct regular safety audits and incident investigations.

5.4 Risk Monitoring and Reporting

The Contractor shall establish a risk monitoring system to track identified risks and detect new risks throughout the project. Regular risk status reports shall be provided to GPO SPF management, highlighting risk trends, mitigation effectiveness, and any required corrective actions.

5.5 Contingency Planning

Contingency plans shall be developed for high-impact risks to ensure rapid response and recovery. These plans should include predefined actions, resource allocation, and communication protocols to minimize disruption and maintain project objectives.

5.6 Scalability of equipment for a larger production

Contractor shall include the plan for scalability of the proposed equipment to be able to handle of projected 450 pounds of waste per hour compare with the initial requested design of 350 pounds of waste per hour. System must be able to be upgraded (at later date) to process up to 450 pounds of waste.

7. Site Visit

Offerors will have the opportunity to attend a site visit to assess the facility, floor layout, and existing production machines. The site visit will be scheduled as follows:

• Date: See the Cover Letter

• Time: See the Cover Letter

• Location: U.S. Government Publishing Office, 9101 Leonard Kimble Road, John C. Stennis Space Center, MS, 39529

• Contact: Contracting Officer’s Representative (COR) Jordan Gunther, Lead Engineer, GSID-SPF Phone: (202) 826-6369 Email: jgunther@gpo.gov

Offerors must attend the site visit to gather necessary information for their proposals. Questions and clarifications may be submitted to Agency Acquisitions following the site visit in accordance with the solicitation instructions. Offerors coming to the site visit shall be US Citizens due to the long processing time required to grant access to NASA for non-US Citizens.

mailto:jgunther@gpo.gov

8. Place of Performance

All work shall be performed on site at:

• U.S. Government Publishing Office 9101 Leonard Kimble Road, John C. Stennis Space Center, MS, 39529

9. Period of Performance

The new waste system shall be active prior to the deconstruction of the existing waste system, and also coordinated with the USACE project W91278-24-R-0052. Early estimates indicate the construction in the expansion area will be completed by May 1, 2026. Implementation of the contractor’s proposed waste system shall coincide with the USACE expansion project to allow for the new waste system to be operational immediately upon deconstruction of the current system. A firm end date will be established upon GPO’s receipt of official milestone dates from the USACE contractor.

The Contractor’s proposed system shall be fully implemented and functional no later than May 15, 2026.

The contract’s period of performance will be five years and will include option CLINs to support system rehabilitation in response to potential hurricane impacts.

10. Purpose of Design and Installation

The purpose is to design, deliver, install, and commission a centralized waste processing system to handle waste (passport booklet covers, polycarbonate, paper trimmings) from bindery production equipment via air conveyance, with minimal impact to scheduled production leading up to integration and moderate, controlled impact during startup and optimization.

11. Applicable Documents

10.1. Facility Footprint Drawings (CAD & PDF)

10.2. Approximate Equipment Tie-In Locations

12. Submittals with Proposal

The contractor shall provide:

11.1. Portable Document Format (PDF) and Computer Aided Design (CAD) drawings of the preliminary system design within the new facility. The contractor will be able to finalize the design post award, however all needed equipment has to be included in the proposal.

11.2. Flow diagram of the system design and major components.

11.3. Preliminary equipment selection, including performance data and physical descriptors (size, weight, electrical requirements, etc.).

11.4. Written explanation and applicable drawings of proposed measures to prevent finished materials from being processed as waste, detailing equipment needed for the proposed system to function.

11.5. Scalability of equipment plant for a larger production.

13. Specific Tasks

12.1. Task 1: Provide a detailed preliminary design for the proposed waste processing system, including a layout of equipment within the newly constructed 37 feet by 46 feet area, with alternate locations (roof or grounds) used only as a last resort.

12.2. Task 2: Deliver and install all proposed equipment at SPF, providing specifications and capabilities (weight, size, electrical requirements, operating capacity, etc.).

12.3. Task 3: Submit a detailed price proposal outlining all costs for design and implementation in accordance with the solicitation’s Section L - Instructions to Offerors.

12.4. Task 4: Submit the final design and assist SPF, as required, with submission and obtaining NASA approval for the final design, participating in all meetings (predominantly virtual) with NASA’s contracted engineering group and GPO (post contract award).

12.5. Task 5: Complete installation of the new system based on NASA requirements and the awarded design, coordinating with GPO and NASA, with all work scheduled to minimize interference with production.

12.6. Task 6: Ensure the system is fully operational following installation, with a controlled period of adjustment and optimization.

12.7. Task 7: Train specified SPF staff on operation, adjustments, and maintenance of all installed equipment.

12.8. Task 8: Scalability of equipment for a larger production

Contractor shall include the plan for scalability of the proposed equipment to be able to handle of projected 450 pounds of waste per hour compare with the initial design of 350 pounds of waste per hour.

14. Deliverables and Delivery Schedule

Deliverable Due Frequency POC

Proposal submission As stated in the Cover letter

One Time Agency Acquisitions

Completed Preliminary Design that includes all needed equipment

With proposal One Time Agency Acquisitions

Equipment Data (per NASA) With proposal As required Agency Acquisitions

BOM With proposal As required Agency Acquisitions

Contingency Planning and Preparedness Plan

With proposal As required Agency Acquisitions

Risk mitigation plan with the proposal With proposal One Time Agency Acquisitions

Final Design (post award) By March 2, 2026 One Time Jordan Gunther and Agency Acquisitions

Production Progress Reports Every 2 weeks Multiple Times Jordan Gunther

Engineering CAD and PDF Drawings Upon completion of the system design

One Time Jordan Gunther

Installation of equipment By May 15, 2026 One Time Jordan Gunther

System Start-up By May 15, 2026 One Time Jordan Gunther

Adjustment and Final Evaluation By May 15, 2026 One Time Jordan Gunther

Operation and Maintenance Manuals Before GSAT One Time Jordan Gunther

GSAT Test (See Section E.6) By May 22, 2026 One Time Jordan Gunther

Training By May 29, 2026 One Time Jordan Gunther

15. Government-Furnished Equipment and Information

14.1. The GPO shall provide minimal support for installation and unloading of equipment.

14.2. The GPO shall provide a list of NASA-approved subcontractors and coordinate with NASA for approvals and storage space (if available).

14.2.1. SPF has limited on site storage space and will not be able to accommodate long-term storage of equipment and components as they are shipped.

Coordinating storage, if needed, shall be the responsibility of the Contractor.

The GPO may be able to assist with coordination between the Contractor and NASA if additional storage space on the Stennis Space Center Installation is or becomes available.

14.3. The GPO shall provide Facility Footprint Drawings (CAD & PDF) and Approximate Equipment Tie-In Locations.

14.4. All work completed by subcontractors, if applicable, shall be the responsibility of the Contractor.

14.5. SPF is not equipped to move, transport, unload, or provide rigging services for site preparation or installation. All such costs and logistics shall be the responsibility of the Contractor.

16. Security

15.1. The Contractor shall comply with all NASA and GPO site access requirements. Access to the GPO’s SPF site shall be coordinated with the COR, Jordan Gunther, at least 15 working days in advance of the scheduled site visit and installation. Foreign Nationals require at least 90 days’ notice to the COR for coordination of site access.

15.2. All personnel must adhere to security protocols for entry, work, and exit at the Secure Production Facility and while on NASA’s site.

15.2.1. All personnel, vehicles, equipment, and materials are subject to search, investigation, and authorization at each NASA entry and while on the facility.

15.2.2. Construction vehicles and trucks delivering large equipment and materials are required to give advanced notice as outlined in Section 15.1.

15.2.3. The Contractor shall account for entry delays, particularly at higher security levels.

15.2.4. All vehicles must have proof of valid registration and insurance residing in the vehicle at all times and the Contractor shall show such proof to security personnel on demand.

15.2.5. Badging approval of non-U.S. citizens will be through the NASA Stennis Space Center’s Security Department. The approval process for “unescorted access” badging of non-U.S. citizens will require three to six months to process.

15.2.6. Any person at Stennis Space Center failing to have in their possession a valid badge, or operating a vehicle without a valid pass or registration and insurance, is ultimately subject to arrest and further legal action.

17. Performance Requirements

16.1. The system will need to process at minimum, an average of estimated minimum historic number of 350 pounds of waste per hour (number based on current waste processes). The Contractor’s proposed system shall support waste removal from all GPO’s current and future planned production equipment, which includes a minimum number of eight pieces of equipment.

16.2. The system shall transfer all waste via air conveyance. Offerors will need to validate this estimate of projected 350 pounds of waste per hour and provide a logical rationale for this requirement based on the Offeror’s proposed design. The system shall return all air used by the system back into the building. This can either be done through the currently installed air handlers’ return plenum, diffusers, or other means.

16.3. The system shall have a means to minimize differences (temperature and humidity) of air passing through the system and returning to the production floor. The environmental conditions within the production areas are highly controlled and require the air temperature humidity to remain relatively constant.

16.4. The proposed solution shall have a minimum of one location for pre-shredded bulk waste to be added to the system. SPF already possesses a bulk shredder (Allegheny Paper Shredder Model 18-250C) to reduce large waste. Replacement of this unit is not within the scope of this project.

16.5. All waste entering the system is to be processed through disintegration and briquetting means. All waste disintegrated must meet a minimum of 3/32” particle size for secure disposal of materials.

16.6. The system shall have built in redundancy and shall not inhibit production equipment from operating. The system shall have two separate disintegrators, each capable of handling the average waste volume of 350 pounds per hour, as well as a dual headed briquetting machine, where each head can handle the average waste volume of 350 pounds per hour.

16.7. Trim conveyance fans and ducting shall be plumbed in a way where it is possible to easily shift loads from one piece equipment to another. There shall also be a minimum of one additional fan in a standby state in the event that one of the main fans fail.

16.8. All equipment within the system shall be able to be operated by a system of controls capable of decreasing and increasing performance as production dictates. The system shall allow for switching between the redundant equipment automatically (dependent on operating conditions), as well as manually (to allow for maintenance operations) without shutting down the system or diminishing performance.

16.9. The system shall not rely on manual intervention or external systems not maintained internally at SPF. There should be minimal human intervention during normal operation for all equipment functioning within the system.

16.10. All work shall comply with federal, state, and local regulations, including environmental and safety standards. Equipment shall meet applicable codes and standards (National Electrical Code (NEC), National Fire Protection Association (NFPA), Occupational Safety and Health Administration (OSHA), etc.), have a United States based parts distribution system, and after sales support.

18. Warranty

The Contractor shall provide a 12-month warranty on labor and equipment for all proposed equipment that will start after the successful completion of the Government Site Acceptance Test (GSAT).

19. NASA Structural Engineering Approval of Design and Equipment Proposal (post contract award phase)

After the contract will be signed, the vendor shall receive and schedule the time to receive the NASA Structural Engineering Approval of Design and Equipment Proposal. The vendor shall finalize the design and then submit the final design with all proposed equipment to NASA. The timeline for submitting and receiving an approval might take from one to three months. This timeline shall be included in the overall timeline plan.

Since SPF serves as a tenant within NASA’s facility, all modifications to the existing facility and any additions of new equipment are required to have NASA’s written approval. A structural engineering analysis (i.e. electrical, HVAC, fire suppression, etc.) will be required by NASA’s contracted engineering group to provide approval before the proposed design can be implemented by the Contractor. The GPO will coordinate with NASA to obtain the required approvals.

The Contractor shall participate in all meetings with NASA’s contracted engineering group and the GPO (predominately virtual) pertaining to these discussions. Minor changes to the Contractor’s proposed design may be required following contract award to ensure the proposed solution meets NASA’s specifications. If necessary, these changes will be handled as bilateral contract modifications in accordance with MMAR Part 43.

[END OF SECTION C]

SECTION D PACKAGING AND MARKING

D.1 GENERAL

Contractor’s personnel shall adhere to GPO’s Branding resources and Templates and adhere to the GPO’s Branding Strategy (will be provided at the time of award).

D.2 PACKAGING AND MARKING

Unless otherwise specified, all items shall be preserved, packaged, and packed in accordance with normal commercial and industry practices, as defined in the applicable commodity specification.

Packaging shall be adequate to ensure acceptance by common carrier and safe arrival at destination.

Preservation, packaging, and packing of all items to be delivered to the GPO shall be in accordance with Section C and standard commercial practice.

The shipments shall be marked with the following information:

The Contractor shall mark all containers with indelible ink, paint or fluid, as follows:

Name of Contractor Contract Number Receiving Official at FINAL destination (Stennis, MS) Contractor's item/part number Box ________ of ________ Boxes Nomenclature (brief description of items)

D.3 PRESERVATION AND PACKAGING

Preservation and packaging of all equipment shall afford adequate protection against deterioration and physical damage during shipment, handling, and storage. Products shall be packaged to keep them free of contamination by moisture, dirt, dust, debris and fingerprints until the Government user opens the package.

D.4 PACKAGING SLIP

Each shipment shall contain a packaging slip that includes the following information:

Name and address of receiving organization:

U.S. Government Publishing Office Building 9101, Leonard Kimble Road Stennis Space Center, MS 39529

Stennis, MS Location:

The Waste processing system will be installed on ground level.

Loading dock opening is 11 feet wide by 11 feet tall.

NOTE: The contractor shall visit the site to determine suitability. Delivery of all major equipment shall be scheduled for Monday through Friday between the hours of 7:30 am to 15:00 pm (CST). In case a delivery is scheduled on a weekend, please notify the COR. A written notification of delivery must be sent to the COR two weeks prior to shipment. Note that restrictions during the week with traffic may move the delivery to off hours or the weekend. All costs shall be included in the contract price.

The Contractor is solely responsible for all equipment and machinery from its inception through satisfactory completion of the Site Inspection. A 12-month labor and materials warranty period shall follow the successful final acceptance of the waste processing system.

PREPARATION FOR SHIPMENT: The material shall be shipped in accordance with manufacturer's standard commercial practice in a manner that will insure proper and safe delivery to destination.

D.5 REMOVAL OF SHIPPING CONTAINERS

The Contractor shall be responsible for the removal of all shipping containers after installation of equipment and systems at the Government facility. The Government reserves the option to request the retention of shipping containers for repacking purposes.

[END OF SECTION D]

SECTION E INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following Contract clauses pertinent to this section are hereby incorporated by reference (by Citation, Number, Title, and Date) in accordance with the clause at MMAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE in Section I of this Contract. Full text of the clauses is available at:

https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/mmar.pdf

Number Title Date 52.246-2 Aug-96 Inspection of Supplies - Fixed Price 52.246-4 Aug-96 Inspection of Services - Fixed-Price 52.246-16 Apr-84 Responsibility For Supplies

E.2 RESPONSIBLE OFFICIALS

In accordance with the clauses of this contract entitled:

52.246-4 Inspection of Services—Fixed-Price

52.246-2 Inspection of Supplies—Fixed-Price

Inspection and acceptance of services required by the contract will be made by the cognizant COR at Stennis, MS. Acceptance of services by the cognizant COR must form the basis for payments to the contractor and will form the basis of the contractor’s permanent performance record with regard to this contract.

E.3 INSPECTION AND ACCEPTANCE

E.3.1 Scope of Inspection All deliverables will be inspected for content, completeness, accuracy, and conformance with contract requirements by the COR. The scope and nature of this inspection will be sufficiently comprehensive to ensure the completeness, quality, and adequacy of all deliverables.

E.3.2 Basis of Acceptance The basis for acceptance shall be compliance with the requirements and relevant terms and conditions of set forth in the contract. Deliverable items rejected shall be corrected in accordance with the applicable clauses.

E.4 INSPECTION AND APPROVAL OF DELIVERABLES

E.4.1 Delivery of Written Deliverables E.4.1.1 All reports, drawings, specifications and deliverables shall be submitted in accordance with the delivery requirements in Section F of this solicitation.

E.4.2 Approval of Written Deliverables

E.4.2.1 Unless otherwise specified in the contract, or by mutual agreement in writing, the GPO will have ten (10) business days to determine if written deliverables are satisfactory. Any deficiencies shall be corrected by the Contractor and incorporated into the final deliverable for resubmission to the GPO within three (3) business days after notification.

E.5 Specific Requirements E.5.1 Inspection by the Government. It is anticipated that the equipment and machinery purchased under this contract will be inspected at installation destination – Government Site Acceptance Test (GSAT) by the Government to ensure conformance with technical requirements as specified herein.

E.5.2 Responsibility for Rejected Supplies and equipment. If, after notice of rejection, the Contractor fails to remove or provide instructions for the removal of rejected equipment and machinery pursuant to the Contracting Officer's instructions, the Contractor shall be liable for all costs incurred by the Government in taking such measures as are expedient to avoid unnecessary loss to the Government. In addition to any other remedies which may be available under this contract, the supplies may be stored for the Contractor's account or sold to the highest bidder on the open market and the proceeds applied against the accumulated storage and other costs, including the cost of the sale.

E.5.3 Additional Costs for Inspection and Testing. When prior rejection makes re-inspection or re-testing necessary, the Contractor shall be liable for all costs incurred by the Government in taking such measures as are expedient to avoid unnecessary loss to the Government.

Test & Evaluation Name Acronym Purpose GSAT Government Site

Acceptance Test GSAT Ensure that all requirements listed in the contract are met, including the successful operation of the waste system by government personnel.

E.6 GSAT

The Contractor shall be present during the GSAT and will be allowed to aid during the test. The equipment shall be required to demonstrate the full functional capabilities as specified in the contract as performed by government personnel trained by the contractor.

E.6.1 A successful GSAT shall be defined as running waste system per the requirements described herein for a period not to be less than three (3) days, demonstrating each day, the setup, operation of features and functions are successfully operating as required in Section C.

E.6.2 The Contractor shall be on site for consultation by the government crew operating the equipment and can assist if requested.

E.6.3 The CO will notify the Contractor in writing of final acceptance of the waste processing system.

E.6.4 If during the performance of testing, it is…