5-!-DA27004-26327480 Mandatory Meeting Attendees.pdf

This is a Mandatory Meeting Attendees document for an invitational procurement issued by the State of Utah Division of Facilities Construction and Management (DFCM) for Camp Williams Building 6150 RTU & HVAC Upgrades (Project #26327480). The project involves removal and replacement of existing rooftop units, updated HVAC controls, and new architectural finishes at the Camp Williams facility in Bluffdale, Utah. Only six pre-selected contractors are eligible to participate: Halverson Mechanical, Innovative Sheet Metal, Mechanical Service & Systems, Rocky Mountain Mechanical, Salmon Mechanical, and Tod Packer Heating and Air. A mandatory in-person meeting is scheduled for July 16, 2026 at 10:00 a.m. at the Camp Williams jobsite; only invited contractors may attend and remain eligible to bid. Bids are due July 30, 2026, with questions due July 22, 2026 at 3:00 p.m. and addendum deadline set for July 27, 2026 at 3:00 p.m. Subcontractor lists must be submitted by July 31, 2026. The substantial completion date is December 3, 2026, with liquidated damages assessed at $200 per day for delays.

The construction cost estimate is $80,000, and bids must include a 5% bid bond on AIA Document A310-2010 or equivalent from a surety authorized in Utah. The scope includes removal and replacement of five packaged rooftop units, installation of updated HVAC controls, new architectural finishes, and related gas, electrical, and controls connections. Two additive alternates are available for roof access improvements and mechanical controls room modifications. A limited asbestos survey identified asbestos-containing materials in good, non-friable condition with no content above the one-percent regulatory threshold; identified materials must be removed by a licensed abatement contractor prior to disturbance. All contractors must certify non-debarment and comply with Utah state licensure requirements. Bids are submitted via the U3P website, with Rachael Strait-Neal serving as the DFCM Project Manager.