5-Attachment C - Cost Proposal.xlsx

This is a Cost Proposal Form (Attachment C) for a Digital Asset Management System RFP (Solicitation # TJ26-12) issued by the State of Utah Division of Purchasing and conducted by the Utah Division of Archives and Records Service. The RFP seeks a single contract award for a Digital Asset Management System, with evaluation occurring across four phases: Minimum Mandatory Requirements (Phase 1), Criteria Evaluation (Phase 2 with 750 points), Demonstration Evaluation (Phase 3 with 200 points), and Cost Evaluation (Phase 4 with 175 points). Vendors must achieve minimum scores of 525 points in Phase 2 and 130 points in Phase 3 to advance. The resulting contract term is five years.

The cost proposal form requires vendors to input all implementation and annual maintenance costs, including initial startup fees and data migration expenses, organized across a five-year contract period. Training costs must be itemized separately with hourly rates for specific positions if applicable. All costs must be entered in designated yellow-highlighted cells, with total proposed costs calculated in cell H43 and evaluated using the formula: Cost Points × (Lowest Proposed Price/Proposed Price), resulting in a maximum of 175 points. The form specifies that any costs not provided on the cost schedule will not be allowed into the resulting contract, and any deviation from the required format may result in proposal disqualification. Zero entries or blank cells are interpreted as services provided at no cost or built into other line items.