1-Claim of Business Confidentiality Updated.pdf.pdf

223 KB Posted

Attached to
Digital Asset Management System
Solicitation number
TJ26-12
Issued by
Utah

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This is a Claim of Business Confidentiality document submitted in connection with a Digital Asset Management System procurement conducted by the State of Utah Division of Purchasing and the Utah Division of Archives and Records Service. The RFP seeks to procure a Digital Asset Management System through a competitive selection process resulting in a single contract award to the highest-scoring responsive and responsible vendor. The procurement employs a four-phase evaluation methodology: Phase 1 requires vendors to satisfy all Minimum Mandatory Requirements (MMRs) to advance; Phase 2 consists of criteria evaluation with 750 points possible and a minimum score of 525 points required to proceed; Phase 3 involves a demonstration evaluation worth 200 points with a minimum score of 130 points needed to advance to the final phase; and Phase 4 applies a cost evaluation formula distributing 175 points based on the ratio of the lowest proposed price to each vendor's proposed price. The total evaluation spans 1,125 available points, and the anticipated contract term is five years.

The business confidentiality claim document is filed by a vendor seeking to protect proprietary or confidential information submitted as part of their proposal response. This document type is typically used to designate specific proposal sections containing trade secrets, proprietary methodologies, pricing strategies, or other sensitive business information that the vendor wishes to shield from public disclosure under applicable state public records laws. The claim allows vendors to maintain competitive advantage while participating in the transparent procurement process required by Utah procurement regulations.

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9-TJ26-12 Evaluation Score Sheet.xlsx XLSX spreadsheet
4-Mandatory Minimum Requirements and Technical Criteria May2026.docx DOCX document
3-Att.-A-Agency-IT-Terms-and-Conditions.docx DOCX document
6-Demonstration scoring criteria.docx DOCX document
2-Vendor Prerequisites - RFP Agency.pdf PDF
8-Attachment B - Scope-of-Work.docx DOCX document
7-Att.-A-Agency-Terms-and-Conditions-GS (3).docx DOCX document
5-Attachment C - Cost Proposal.xlsx XLSX spreadsheet

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Office of the Government Records Ombudsman Utah State Archives

Business Request for GRAMA Business Confidentiality Claim

Note: Utah Code § 63G-2-305(1) states that trade secrets can be protected if the person submitting the trade secret provides the governmental entity with a confidentiality claim. Likewise, Utah Code § 63G-2-305(2) states that commercial financial information can be protected if disclosure could reasonably be expected to result in unfair competitive injury to the person submitting the information, and that person has provided a confidentiality claim. Confidentiality claims are described in Utah Code § 63G-2-309. A claim must include a concise statement of reasons supporting the claim and must be submitted with the information requested to be protected. A claimant MUST submit a redacted and non-redacted version of their proposal. The entire proposal may NOT be redacted. The Division of Purchasing will not redact a proposal on behalf of a claimant if they fail to upload a redacted copy of their proposal.

State: ZIP code:

Email address:

Date:

Following is a concise statement of reasons supporting this confidentiality claim:

Signed:________________________________________

GRAMA Business confidentiality claim

Date:______________________________

Claimant information:

Company name:

Address:

City:

Name of company representative:

Telephone number:

Details about confidentiality claim:

This claim applies to records submitted to: Reason for submission:

Note: Making a confidentiality claim does not guarantee protected classification if government receives a records request.

Confidentiality request applies to:

page paragraph reason http://archives.utah.gov/opengovernment/ombudsman.html http://le.utah.gov/xcode/Title63G/Chapter2/63G-2-S204.html https://le.utah.gov/xcode/Title63G/Chapter2/63G-2-S305.html?v=C63G-2-S305_2020051220200512 https://le.utah.gov/xcode/Title63G/Chapter2/63G-2-S309.html?v=C63G-2-S309_2019051420190514

company name:
street address:
city:
state:
ZIP code:
company representative:
telephone number:
email address:
governmental entity:
date:
reason #2:
paragraph #2:
page #2:
page #1:
paragraph #1:
reason #1:
explanation:
page #3:
paragraph #3:
reason #3:
statement of reasons:
date signed:
reset:
print:
reason #4:
paragraph #4:
page #4:
Group1: Off

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