5-Attachment B - Scope of Work.docx

Attachment B – Scope of Work Invitation to Bid The Purchasing from People with Disabilities Advisory Board (PPDAB) is requesting bids for the services described below:

The Invitation to Bid will be available, via Utah Public Procurement Place.

Mandatory Pre-Bid Site Visit:

A MANDATORY pre-bid site visit will be held at the service location listed below. Dates and Times are posted via Utah Public Procurement Portal. All qualified Contractors as stated below wishing to bid must attend this meeting.

Service Locations:

Farmington Public Safety Building ~8,500 sq. ft.

661 North Lagoon Drive Farmington, Utah 84025

Contract Information:

Service Contract Budget:

Contract Period: three years, with two one-year renewals Contract Period Start Date: January 1, 2027 Contract Period End Date: December 31, 2029

MANDATORY Bidder Qualification Requirements:

This contract is being offered under Utah Code Section 63G-6A-805 and requires specific vendor qualifications. Vendors interested in bidding these services are required to comply with the following as stated in 63G-6A-805(C). Vendor qualifications will be reviewed and only those vendor responses that meet the mandatory minimum qualification requirements will be presented to PPDAB for review.

· The Vendor must be part of a Community Rehabilitation Program (CRP) that services individuals with disabilities.

· CRP is defined as a program that is operated primarily for the purpose of the employment and training of persons with a disability by a government agency or qualified non-profit organization which is an income tax exempt organization under 26 U.S.C. Sec 501(c)(3) of the Internal Revenue Code.

· CRP must maintain an employment ratio of at least 75% of program employees under the procurement contract in question have service disabilities.

· CRP must comply with any applicable occupational health and safety standards, prescribed by the United States Department of Labor.

· CRP must have its principal place of business in Utah.

· The majority of individuals associated with the CRP and providing services related to this contract must reside in Utah.

Hours of Service:

Monday through Friday 10:00 PM to 8:00 AM Description of Services and Scope of Work:

General Requirements This contract is managed by the Division of Facilities Construction and Management (DCFM) for the State of Utah.

The contractor will submit timecards and invoices directly to the assigned agent of DFCM on a monthly basis.

The contractor will submit usage reports (Attachment E – Utah Works Reports) to the administrative support to the advisory board as per 63G-6a-805(6) (Utah Works) on a quarterly basis for PPDAB to review.

CRPs that are awarded a contract under the “Set Aside” program will pay Utah Works, a Board approved percentage fee, through invoices that are sent monthly (for contracts that receive equal contract reimbursement levels each month) or quarterly (for contracts that receive reimbursements based on sales).

Special Areas:

Not included in the listed square footage figures, but to be cleaned under DFCM supervision. These specific areas are:

ALL LOCKED VAULTS

Mechanical and Equipment Areas Designated Supply and Storage Rooms Telephone Equipment Rooms

Manner and Time Conducting Work

· All work shall be performed by individuals directly employed and supervised by the Contractor.

· All work performed other than specifically called for herein shall be done only after authorization by the State and shall be at rates mutually agreed upon by both parties before the commencement of any work.

DFCM JANITORIAL CLEANING SPECIFICATIONS

MAIN ENTRANCES (Interior/Exterior) Lobby and Office Areas:

· Empty trash and replace liners, wipe clean and disinfect all interior and exterior trash receptacles.

· Reset chairs to stand positions in meeting rooms.

· Damp wipe & clean desktops (desktops that are cleared off) and disinfect all telephones (including ear and mouth pieces)

· Clean doors (inside/out), glass, kick plates, hardware/chrome & push bars.

· Clean interior and exterior entry glass.

· Brush and /or spot clean chairs, benches & sofas. Spot clean upholstery.

· Empty and clean all applicable ashtrays and sand urns.

· Vacuum all carpeted areas (including edges & underneath desks & tables)

· Vacuum entrance and chair mats

· Spot clean all carpet spots.

· Sweep/mop hard surface flooring.

· Clean and disinfect water fountains.

· Dust: Wall molding, chair rails, baseboards, picture frames, windowsills, chair & table legs, blinds, ceiling grills & registers, light fixtures, signs, high ledges, tops of doors, behind copiers & computers, filing cabinets, bookcases, wall clocks, and blinds.

· Monthly dust and clean windowsills

· Monthly detail vacuuming of carpet corners, edges, and under desks

· Monthly clean walls around water fountains and dust all high areas

· Quarterly, if not needed sooner, wash all trash receptacles, clean all HVAC ceiling grills, and vacuum office chairs.

Breakrooms

· Empty and clean inside and outside of trash cans and replace liners

· Vacuum carpeted area and/or mats and carpets

· Sweep and mop tile floors

· Clean chairs and tables

· Clean and disinfect counters

· Clean and disinfect sink, fixtures, and fronts of cabinets.

· Clean and disinfect soap and paper dispensers (refill when needed)

· Clean exterior of vending machines, refrigerator, and microwave.

· Clean and disinfect doors, door frames, kick plates, switch plates, push bars, hardware & chrome.

Restrooms

· Empty trash and replace liners, wipe clean and disinfect all interior trash receptacles.

· Clean and disinfect sinks, toilets, urinals, and counters.

· Clean and disinfect walls/partitions.

· Wipe clean metal thresholds, doors, door frames, switch plates, kickplates, push bars, and chrome/hardware.

· Clean mirrors.

· Clean and disinfect all paper and soap dispensers (restock all dispensers)

· Empty sanitary napkin trash receptacles, replace liner, clean & disinfect receptacles.

· Pour hot water down floor drains weekly.

· Dust tops of stalls, ceiling grills/registers, and tops of doors.

Janitors Closet

· Clean all equipment, mop heads, empty and wash mop buckets.

· Clean sinks, hardware/chrome, walls, doors, door frames, and kick plates.

· Remove trash, sweep/mop floor.

· Straighten and restock shelves, ensure SDS binder is visible at all times.

· Lock janitor’s closet door.

Submission Requirements Qualified CRPs must attend Mandatory Pre-Bid Site Visit All questions must be submitted by the Q&A close date through the Utah Public Procurement Portal.

How to Respond A complete submission must include the following items. PPDAB will not review incomplete submissions. Additional information regarding the Bidding Process is available in Attachment C – DFCM Bidding Process

· A complete tentative schedule including specific days and frequency and detailed description of services to be provided for the following areas of the facility.

· A completed Attached D – Cost Proposal Form.

· All submissions must be electronically submitted to the Utah Public Procurement Portal by the closing date as stated in the system.