4-Attachment C - Bidding Process.pdf

Attachment C

BIDDING PROCESS

1. Solicitation Schedule The Solicitation Schedule lists the important deadlines, dates, times, and locations in which questions, addenda, and bids must be submitted and that must be met by the Contractor.

2. Bids Before submitting a bid, each Contractor shall carefully examine the Solicitation, Description of Services and Scope of Work, Solicitation Schedule, Service Contract, and shall visit the site services will be provided for; shall fully inform themselves as to all existing conditions and limitations; and shall include in the bid the cost of all items required by the Service Contract. If the bidder observes that portions of the Solicitation or Service Contract are incompliant with applicable laws, rules, and regulations or contain obvious erroneous or uncoordinated information, the bidder shall promptly notify the Utah Works Representative and the necessary changes shall be accomplished by addendum.

3. Pre-Bid Site Visit A MANDATORY pre-bid site visit will be held. See details in the ‘Invitation to Bid’ section of this solicitation. All Contractors wishing to submit a bid for this solicitation must attend this meeting.

4. Questions and Requests for Information If any Contractor, person, or entity contemplating submitting a bid is in doubt as to the meaning of any part of the Solicitation or Service Contract, such person shall submit through the U3P website a request for an interpretation thereof. The Contractor, person, or entity submitting the request will be responsible for submitting the request prior to the question’s deadline stated in the Solicitation Schedule. Any interpretation of the services by Utah Works will be made only by addenda posted through U3P. Utah Works nor the Agency will be responsible for any other explanations or interpretations of the services.

5. Addenda Addenda will be posted through the U3P website. Contractors are responsible for obtaining the information contained in each addendum. Addenda issued prior to the bid deadline shall become part of the bidding process and must be acknowledged when the bid is submitted electronically through U3P.

Failure to acknowledge addenda may result in disqualification from bidding.

6. Service Contract A copy of the Service Contract the successful bidder will be required to sign can be found on the DFCM website. The term of the Service Contract will be as indicated in the Solicitation.

7. Contractor Compliance Any Contractor who is found to be noncompliant with the requirements set forth in the Solicitation or Service Contract may be debarred from consideration for the award of contracts for a period of up to three years.

8. Award of Service Contract The Service Contract will be awarded as soon as possible to the lowest, responsive, and responsible bidder, provided the bid is reasonable, and is in the interest of the State of Utah to accept. The Purchasing from People with Disabilities Board (PPDAB) reserves the right to waive any technicalities or formalities in any bid or in the bidding.

Attachment C

9. Right to Reject Bids The PPDAB reserves the right to reject any or all bids or to waive any formality or technicality in any bid in the interest of the State.

10. Withdrawal of Bids Bids may be withdrawn on a written request received from the bidder prior to the time fixed for opening. Negligence on the part of the bidder in preparing the bid confers no right for the withdrawal of the bid after it has been opened.

11. Debarment By submitting a bid, the Contractor certifies that neither it nor its principals have been, or are under consideration for, debarment or suspension, or any action that would exclude such from participation in a Service Contract by any governmental department or agency. If the Contractor cannot certify this statement, attach to the bid a detailed written explanation which must be reviewed and approved by PPDAB as part of the requirements for the award of the Service Contract.