5-Attachment B Scope of Work.docx

ATTACHMENT B: SCOPE OF WORK

Golf Carts for State Parks

NC26-56

UTAH DIVISION OF STATE PARKS GOLF CART PROCUREMENT

All Scope of Services Requirements MUST be met by Offeror for their response to be considered. Any failure to meet these requirements once the contract has been awarded constitutes a breach and may result in contract termination.

Purpose of the RFP

The Utah Division of State Parks is seeking proposals from qualified vendors for the procurement of new electric and gas-powered golf carts. The intent of this Request for Proposals (RFP) is to establish a division-wide contract that provides standardized, reliable, and competitively priced golf carts to support daily operations at Division-managed golf courses.

The resulting contract will allow the Division to efficiently procure golf carts that meet consistent performance, safety, and durability standards, while allowing flexibility for varying operational needs across multiple courses. This procurement is intended to ensure continuity of operations, improved customer experience, and long-term value through competitive pricing and dependable vendor support.

The Division currently operates an aggregate fleet of approximately 450 golf carts across its four Division-managed golf courses. Based on funding availability and operational needs, the Division anticipates purchasing approximately 60–100 golf carts annually in total across all four courses. Purchases may occur as one or more orders during a given year.

This information is provided for planning purposes only. The Division does not guarantee any minimum or maximum purchase quantity, purchase schedule, or replacement cycle, and will not replace its entire fleet at one time.

Agency background of your

The Utah Division of State Parks manages 46 state parks and recreational facilities throughout the state, providing a wide range of outdoor recreation and visitor services. Among these facilities, the Division owns and operates four public golf courses, which collectively host a high volume of daily recreational use and seasonal demand.

Golf carts are a critical operational asset at Division-managed golf courses and are used to support golfer transportation, course maintenance coordination, and overall visitor experience. Due to the frequency of use, environmental exposure, and seasonal demand, golf carts must meet consistent performance and reliability standards to ensure safe and uninterrupted operations.

The Division is seeking to procure new golf carts to replace aging equipment and to standardize cart specifications across its golf courses where practicable. Establishing a division-wide contract will allow the Division to leverage consolidated purchasing, maintain consistent equipment standards, and ensure timely access to carts, parts, and service support.

This RFP is being issued with approval from the Division’s purchasing authority to solicit new proposals for golf cart procurement, including the evaluation of alternatives to existing contracts, to better support operational needs and long-term planning.

A. GENERAL

ELIGIBLE USERS AND SERVICE AREA.

· This contract is division-wide and available for use by all four Division-managed golf courses: Soldier Hollow, Wasatch Mountain, Green River, and Palisade.

· The contract may be used for large fleet orders or smaller, single-unit purchases to support operational needs across any Division-managed golf course.

· Eligible users include Division staff and authorized personnel who are responsible for course operations, maintenance, and visitor services.

CONTRACTOR RESPONSIBILITIES.

· Contractor shall provide new electric and gas-powered golf carts meeting or exceeding all minimum specifications outlined in this RFP.

· Carts must be operational for a full operating day without recharging or refueling.

· Delivery, setup, and basic training for park staff on cart operation are required.

OPTIONAL ITEMS AND SERVICES.

· Offerors may provide optional items or services, including but not limited to:

· Golf cart accessories

· Maintenance and repair services

· Fuel-injected gas-powered carts

· GPS units for new golf carts

· ADA-accessible golf carts (including adaptive seating, controls, or other accessibility features designed to support golfers with disabilities)

· The availability of ADA-accessible golf carts is preferred. Offerors are encouraged to identify and describe any ADA-accessible models or adaptive features available, including specifications and pricing, if applicable.

· Optional items will be considered during evaluation; Offerors must clearly identify optional items and pricing, and indicate whether they meet or exceed minimum specifications.

B. MINIMUM SPECIFICATIONS

All carts offered must meet the following minimum requirements:

General:

· New electric or gas-powered carts only

· Two-seat configuration

· Beverage holders

· Canopy and bumpers

· Golf bag holders

· Parts manuals, repair manuals, and owner manuals

· Diagnostic capability (code reader or equivalent) Dimensions:

· Length: ≥ 94 inches

· Width: ≥ 47 inches

· Height: ≥ 70 inches Performance and Handling

· Steering: Self-compensating rack-and-pinion

· Suspension: Independent front and rear

· Brakes: Self-adjusting rear drum; parking brake

· Speed: 10–15 mph

· Reverse capability

· Speed regulator

· Terrain capability for uneven and off-road surfaces Motor / Fuel System

· Electric: 48-volt battery

· Gas: EFI or equivalent Capacity and Noise

· Load capacity: ≥ 800 lbs

· Operating noise: ≤ 61 dBA

C. DELIVERY AND INSTALLATION

· Delivery for orders <10 carts: ≤ 30 days from purchase order

· Delivery for orders 10–19 carts: ≤ 60 days from purchase order

· Delivery for orders ≥20 carts: ≤ 90 days from purchase order

· Contractor must provide setup and basic operational training for all deliveries

Proof of insurance may be requested prior to commencement of on-site work.

D. WARRANTY AND MAINTENANCE

· Minimum 2-year warranty on parts and labor.

· Vendors must outline available maintenance plans and service options post-purchase.

E. CUSTOMER SERVICE

· Customer service hours: Monday – Friday, 9:00 a.m. – 5:00 p.m. MST

· Must provide timely support for troubleshooting, inquiries, or service needs.

F. PRICING REQUIREMENTS

· Price adjustments require mutual written agreement and 30-day notice with supporting Market Research documentation.

· All adjustments must be documented via a formal contract amendment.

· Any decrease in market pricing must immediately benefit the Division.

PRICING GUARANTEE

Vendor must guarantee its pricing for Offerors must guarantee all proposed pricing for a minimum of the first twelve (12) months of the contract term. After the initial price guarantee period, any adjustments to pricing may occur only by mutual written agreement of the parties.

Requests for price adjustments must be submitted at least sixty (60) calendar days prior to the proposed effective date and include sufficient supporting documentation, such as market analysis, invoices, or other relevant evidence. Failure to provide adequate documentation may result in non-acceptance of the requested price adjustment. No adjustment shall take effect unless approved and documented via a formal contract amendment