5-Attachment A - Scope of Work (SOW).docx

Attachment A Scope of Work (SOW)

The Responder shall adhere to the following minimum specifications, performance requirements and all terms and conditions within this contract.

1 Land Use Planning Services

1.1 Purpose:

The purpose of this On-Call Land Use Planning Services contract is to provide the County with professional and flexible planning expertise to supplement staff resources in carrying out current and long-range planning functions. These services will assist the County in ensuring effective land use regulation, orderly growth, and sustainable community development in compliance with applicable County plans, codes, and state and federal requirements. The on-call arrangement enables the County to access qualified planning professionals on an as-needed basis to support varying workloads, meet deadlines, and maintain high-quality public service.

1.2 Objectives:

1) Support Efficient Land Use Decision-Making

Provide professional planning assistance to review, process, and evaluate development proposals, ensuring consistency with County policies, codes, and adopted plans.

2) Maintain and Update Planning Documents Assist with the preparation, review, and implementation of the County’s comprehensive plan, specific plans, special area plans and zoning ordinance updates to reflect current goals and regulatory requirements.

3) Enhance Environmental Review and Compliance Support the preparation or review of environmental documents (i.e. landscape design, open space, parks, trails and alternative transportation initiatives) to ensure that proposed projects meet all applicable environmental standards and mitigation obligations.

4) Promote Effective Public Engagement Facilitate transparent and inclusive public participation through presentations, workshops, and stakeholder outreach to inform and involve the community in the planning process.

5) Coordinate Development Review Activities Collaborate with County divisions and departments (i.e. Engineering, Public Works, Air Quality, Open Space, Trails and Regional Parks) to ensure comprehensive and consistent review of development applications and site plans.

6) Advance Long-Range and Policy Planning Initiatives Provide analytical and technical support for housing, land use, sustainability, and growth management studies that guide the County’s long-term planning objectives.

7) Ensure Administrative Efficiency and Accountability Maintain thorough documentation, progress reporting, and coordination with County staff to ensure timely delivery of services and compliance with contract requirements.

8) Provide Specialized and Technical Expertise Offer as-needed professional support for specialized studies, grant preparation, and policy development to address emerging planning issues and County priorities.

1.3 Scope of Services:

Task 1: General Planning Support

· Provide professional planning assistance on an as-needed basis to staff, boards, and commissions.

· Review, analyze, and process development applications, including zoning changes, variances, conditional use permits, comprehensive plan amendments (major and minor), subdivisions, Minor Land Divisions (MLDs), addressing, Planned Area Developments (PADs) and site plans in accordance with County regulations and land development policies and procedures.

· Conduct research and prepare staff reports, findings, and recommendations for public hearings and meetings.

· Assist in the preparation and update of the County comprehensive plan, specific plans, and special area plans.

Task 2: Zoning and Land Development Code Assistance

· Interpret and apply zoning ordinances, development standards, and land use regulations.

· Draft and update zoning ordinance, provide draft text and map amendments, overlays and related policy documents.

· Conduct consistency reviews between proposed projects and adopted plans or policies.

· Provide interpretations or memos on complex zoning questions

· Prepare staff reports and presentations for Planning and Zoning commission, Board of Adjustments, Board of Supervisors or others as needed.

· Support public hearings and community outreach related to zoning actions.

Task 3: Environmental Review and Compliance (including NEPA support)

· Evaluate development proposals for compliance with applicable environmental standards and mitigation measures.

· Coordinate with environmental consultants and regulatory agencies as needed.

· Prepare and/or review environmental documents (i.e. air quality, landscape design, open space, parks, trails, and multimodal transportation initiatives).

Task 4: Public Engagement and Meetings

· Attend and present at public meetings, hearings, and workshops.

· Facilitate community outreach sessions and stakeholder interviews.

· Prepare visual aids, presentations, and summary reports for decision-makers.

Task 5: Development Review and Coordination

· Coordinate with Engineering, Public Works, Air Quality, Open Space, Trails and Regional Parks staff on development applications and other County divisions/departments as needed.

· Coordinate with outside regulatory agencies or entities as needed (i.e. neighboring Towns/Cities, Counties, Arizona Army National Guard, Arizona State Land Department, Arizona Game and Fish Department etc.)

· Evaluate proposals for compliance with minor land divisions and addressing.

· Perform site visits and field investigations (if necessary).

Task 6: Long-Range Planning Projects

· Provide support for development and updates to the County’s Comprehensive Plan, transportation plan, economic development and special long range planning projects

· Conduct demographic, economic, and land use analyses.

· Support GIS mapping and data management related to planning projects.

· Assist in housing element updates, economic development, land use policy studies, and growth management planning.

Task 7: Special Projects and Policy Studies

· Provide technical studies such as land use compatibility, zoning consistency, or development capacity analyses.

· Develop grant applications and funding strategies for planning initiatives.

· Support policy development on topics like housing, sustainability, economic development or energy corridors/hubs within County boundaries.

Task 8: Administrative and Coordination Duties

· Maintain clear documentation of project activities and decisions including incorporation into the County’s electronic permitting portal (i.e. Accela).

· Coordinate with client staff to establish priorities, schedules, and deliverables.

· Prepare invoices, progress reports, and project summaries as required.

Task 9: Miscellaneous Duties As Needed

· Other types of land use planning studies (not specifically called out here) on an as needed basis.

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