5-ATTACHMENT A –PROPOSAL CERTIFICATION FORM.pdf
PDF 141 KB Posted
- Solicitation number
- RFP# 011526
- Issued by
- Olmsted County, Minnesota
About this file
This is a Proposal Certification Form for Independent School District #535 (Rochester Public Schools) in Minnesota, which is soliciting proposals for the replacement and maintenance of high-volume production equipment at its centralized copy center, Paper Tiger. The District produces approximately 20.4 million black-and-white copies and 1.2 million color copies annually to serve over 18,700 students and 2,800 staff members. The project scope includes replacement of all existing production equipment with new, manufacturer-certified devices and implementation of a 60-month service and maintenance agreement with an option for a 12-month extension. The vendor must provide full support for EFI Digital Storefront integration, network compatibility, workflow optimization, comprehensive service coverage including parts, labor, consumables and proactive maintenance, staff training, and ongoing technical support. The solution must meet performance requirements of 99% uptime with a 3-hour or less service response time while reducing operational costs and improving energy efficiency.
The certification form requires vendors to acknowledge receipt of all relevant documents, including ISD 535 general terms and conditions and payment schedules, and to confirm compliance with all applicable local, state, and federal laws and regulations. Vendors must submit all required documentation through the Bonfire eProcurement platform, certify the accuracy of submitted information, acknowledge responsibility for timely submission, and agree to indemnify Rochester Public Schools from claims arising from contract performance. The form includes a non-collusion certification and requires vendors to acknowledge applicable insurance and bonding requirements, with certificates to be furnished upon contract award if required. No guarantee of contract award is provided for submission of the acknowledgment form and RFQ response.
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Text version
ATTACHMENT A
Proposal Certification Form
Vendor Information:
• Vendor Name: ____________________________________
• Vendor Contact Person: ____________________________________
• Phone Number: ____________________________________
• Email Address: ____________________________________
• Business Address: ____________________________________
• City, State, Zip: ____________________________________
Acknowledgment:
By signing below, the Vendor acknowledges the following:
1. Receipt of Terms and Conditions:
The vendor acknowledges receipt of the relevant documents related to Rochester Public Schools construction projects, including but not limited to ISD 535 general terms and conditions, payment schedules, and any other documents related to contract specifications.
2. Compliance with Legal and Regulatory Requirements:
The vendor confirms compliance with all applicable local, state, and federal laws and regulations in regard to the services and products provided, including but not limited to labor laws, safety standards, and environmental regulations.
3. eProcurement System Use:
The vendor acknowledges their understanding that all transactions related to this project will be managed via the Bonfire eProcurement platform and agrees to submit all required documentation through this platform.
4. Acknowledgment of Specifications and Requirements:
The vendor confirms that they have reviewed all requirements, specifications, and drawings associated with this project and understands the scope and obligations of the project.
5. Liability and Indemnification:
The vendor agrees to indemnify and hold harmless Rochester Public Schools from any claims, losses, or damages resulting from the vendor’s performance of the contract.
6. Responsibility to Clarify Discrepancies:
The vendor agrees that it is their responsibility to seek clarification for any ambiguities, discrepancies, or conflicts found within the RFQ documents prior to submission. Failure to do so will not relieve the vendor from fulfilling the requirements as interpreted by Rochester Public Schools.
7. Non-Collusion Certification:
The undersigned certifies that this proposal is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a proposal for the same materials, supplies, services, or equipment, and is in all respects fair and without collusion or fraud. The undersigned agrees to abide by all conditions of this solicitation and certifies that they are authorized to sign this proposal.
8. Submission Deadline Awareness:
The vendor acknowledges their responsibility to ensure timely submission of all required documents. Late submissions may not be accepted, per the district’s procurement policies.
9. No Guarantee of Award:
The vendor understands that submission of an acknowledgment form and a response to an RFQ does not guarantee award of a contract.
10. Accuracy of Submitted Information:
The vendor certifies that all information provided in response to this RFQ is true, accurate, and complete to the best of their knowledge.
11. Insurance and Bonding Requirements:
The vendor acknowledges awareness of applicable insurance and bonding requirements (if any), and agrees to furnish certificates upon award of contract, if required.
Vendor Signature: ____________________________
Name (Printed): ____________________________
Date: ____________________________
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File details come from the government source that posted it. Updated .