1-ATTACHMENT B – REFERENCE SHEET.pdf

This is a reference sheet attachment for a Request for Proposals issued by Rochester Public Schools (Independent School District #535) in Minnesota for District Copy Center Production Equipment Replacement and Service Contract. Vendors are required to submit a minimum of three (3) references from comparable K-12 or public-sector production print environments to demonstrate relevant experience. The reference sheet requests documentation of comparable contracts including organization name, sector type (K-12, Higher Education, or Government), contact name and title, phone number, email address, contract start and end years, and a description of services provided. Vendors may substitute their own reference form or template in lieu of the District's provided template. The District reserves the right to contact any listed reference and to request additional references as needed during the evaluation process.

The reference requirement is part of a larger procurement seeking vendors to replace and maintain high-volume production equipment at the District's centralized copy center, Paper Tiger, which currently produces approximately 20.4 million black-and-white copies and 1.2 million color copies annually. The successful vendor will provide new, manufacturer-certified equipment, implement a 60-month service and maintenance agreement with an optional 12-month extension, integrate EFI Digital Storefront capabilities, provide comprehensive service coverage including parts and labor, deliver staff training, and achieve 99% uptime with a 3-hour or less service response time. The solution must demonstrate cost-effectiveness, energy efficiency, and operational reliability to serve the District's 18,700 students and 2,800 staff members.