4-ATTACHMENT C – ASSURANCE OF COMPLIANCE.pdf
PDF 84 KB Posted
- Solicitation number
- RFP# 011526
- Issued by
- Olmsted County, Minnesota
About this file
This is an Assurance of Compliance document for Independent School District #535 (Rochester Public Schools) related to a District Copy Center Production Equipment Replacement and Service Contract. The document requires the authorized vendor representative to certify compliance with all RFP requirements, specifications, terms, and conditions, including all issued addenda. The vendor must confirm that all submitted information, statements, representations, and pricing are truthful, accurate, complete, and made in good faith, understanding that misrepresentation may result in disqualification or contract termination. The contract term includes a 60-month service and maintenance agreement with an option for a 12-month extension, during which the vendor will replace existing production equipment with new manufacturer-certified devices and provide comprehensive support including EFI Digital Storefront integration, network compatibility, workflow optimization, parts, labor, consumables, proactive maintenance, and staff training with ongoing technical support.
The vendor must certify compliance with all applicable federal, state, and local laws, including Minnesota statutes governing public contracts, employment and labor laws, occupational safety requirements, and environmental regulations. Additionally, the vendor certifies non-discrimination compliance with Minnesota Statute 181.59, compliance with data privacy and security laws including FERPA, non-debarment status, absence of conflicts of interest with District employees or School Board members, ability to meet all insurance and licensing requirements, pricing integrity with no prohibited pricing practices, and independent proposal development without collusion with other proposers. The vendor must also provide prompt notification of any actual or suspected data breaches and ensure 99% uptime with a 3-hour or less service response time while reducing operational costs and improving energy efficiency for the District's centralized copy center, which annually produces approximately 20.4 million black-and-white copies and 1.2 million color copies serving over 18,700 students and 2,800 staff members.
View the file
Other files
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
ATTACHMENT C – ASSURANCE OF COMPLIANCE
The undersigned vendor certifies, represents, and warrants that:
1. Authority to Bind Vendor The individual signing this Assurance of Compliance is duly authorized to bind the vendor and submit this proposal on behalf of the organization.
2. Review and Compliance with RFP The vendor has read, understands, and agrees to comply with all requirements, specifications, terms, conditions, and instructions contained in this RFP, including all addenda issued by Rochester Public Schools.
3. Truthfulness of Information All information, statements, representations, and pricing submitted in the proposal are true, accurate, complete, and made in good faith. The vendor understands that misrepresentation may result in disqualification or contract termination.
4. Legal Compliance The vendor certifies compliance with all applicable federal, state, and local laws, regulations, and ordinances, including but not limited to:
o Minnesota statutes governing public contracts o Employment and labor laws o Occupational safety requirements o Environmental regulations
5. Non-Discrimination The vendor certifies compliance with all applicable federal and state civil rights and non-discrimination laws, including Minnesota Statute §181.59, and affirms that no unlawful discrimination will occur in the performance of any resulting contract.
6. Data Privacy and Security The vendor certifies that it will comply with all applicable data privacy and security laws, including FERPA where applicable, and will:
o Protect all District, student, and employee data o Use such data solely for purposes of contract performance o Not disclose, sell, or reuse District data o Promptly notify the District of any actual or suspected data breach
7. Debarment and Suspension The vendor certifies that it is not currently debarred, suspended, proposed for debarment, or otherwise declared ineligible for contracting by any federal or state agency.
8. Conflict of Interest The vendor certifies that no District employee, officer, or School Board member has a direct or indirect financial interest in the vendor or this proposal, except as disclosed in writing with the proposal.
9. Insurance and Licensing The vendor certifies that it can and will meet all insurance, bonding (if applicable), and licensing requirements specified in this RFP and any resulting contract.
10. Pricing Integrity The vendor certifies that all pricing submitted is complete, transparent, and includes all required costs as specified in the RFP. The vendor acknowledges that prohibited pricing practices are not included and that pricing will remain firm for the full contract term.
11. Independent Proposal The vendor certifies that the proposal was developed independently and without collusion, consultation, or agreement with any other proposer.
Vendor Name: _______________________________
Authorized Representative (Printed Name): _______________________________
Title: _______________________________
Signature: _______________________________
Date: _______________________________
File details come from the government source that posted it. Updated .