5-2026 RFP - Flooring Installation - Timberline..docx

490 N State Street, Lindon, UT, 84042 phone (801) 610-8049 fax (801) 796-3116

Request for Proposal Flooring Installation Timberline Middle School April 2026

Solicitation #ASD04302026HM

Alpine School District RFP for:

Flooring Installation – Timberline Middle School ASD04302026HM P 1 of 5

PURPOSE OF REQUEST FOR PROPOSAL (RFP)

The purpose of this request for proposal is to enter into a contract with a qualified vendor to complete the work described in this RFP related to the installation of new flooring at Timberline Middle School.

This RFP is designed to provide interested vendors with sufficient basic information to submit proposals meeting minimum requirements but is not intended to limit a proposal’s content or exclude any relevant or essential data.

SUBMITTAL DEADLINE

Submission packets will be accepted electronically through Utah Public Procurement Place (UPPP).

RFP DUE DATE: 2:00 p.m. Thursday, April 30th 2026 RFPs received after the deadline will be late and ineligible for consideration.

Submittals should be concise and address the specific items listed in the Request for Proposal.

DESCRIPTION OF WORK

The awarded vendor will install a variety of flooring types, including Modular Carpet Tiles, Broadloom, and hard surface flooring (Luxury Vinyl Tiles) at Timberline Middle School. Alpine School District will provide the flooring, awarded vendor is expected to provide adhesive and other installation materials. The work is expected to begin upon award of the contract. The selected vendor will work closely with ASD to create a project timeline coordinating with the school’s summer schedule.

· The vendor is responsible for demolition and removal of flooring in designated areas. All debris must be hauled off-site and disposed of properly. Use of school dumpsters or on-site containers is prohibited.

· Installation is to be warranted for one full year from the date of installation. Installations are to be made in accordance with the specific carpet, and hard surface manufacturers’ recommendations.

· Once the work is started, it is to be accomplished in a timely manner as to not disrupt school activities.

· Installers will be responsible for transportation of the carpet and hard surface flooring to the job site from the owner’s location or supplier’s warehouse.

· Installation prices are to be for direct glue down application. Installers are to provide all labor and installation materials.

· The following is approximate estimates that should allow the vendor to determine cost for installation for the bid bond purposes. A 100% performance bond will be required from the awarded vendor.

Transition Strips 2.5”: Transition H - 168 LF, Transition J – 636 LF Rubber Base 4”: 4680 LF Broadloom: 410 SY Carpet Tile: 7735 SY Carpet Base: 10,375 LF LVT: 17,386 SF Walk-Off: 501 SY Stair Wraps: 880 LF VCT (Demo): 19,688 SF

PROPOSAL REQUIREMENTS AND RESPONSE FORMAT

Mandatory Minimums These mandatory minimums can be answered in the technical criteria response to this RFP.

1. Must be able to meet the Scope of Work.

2. Must be in business for a minimum of 10 years with relevant professional experience in the applicable field.

3. Must submit Schedules A, B, and C.

4. Vendor has uploaded current business license, State of Utah Contractors License.

5. Vendor has uploaded proof of liability and workers compensation insurance.

6. Vendor has uploaded a 5% bid bond of the total bid, ONLY IF bid exceeds $50,000.

All proposals must include the following:

1. SCHEDULE ‘A’ - CERTIFICATION OF PROPOSAL FORM. The District’s Certification of Proposal form completed and signed.

2. SCHEDULE ‘B’ -

· Provide a brief history of your company.

· Provide a profile of your company including the number of employees, company experience, and years in business, location of operations, etc.

· Provide a profile of your company that demonstrates your company’s technical capability and expertise relevant to the scope of work. Included in this schedule should also be a list of each of the proposed project team members along with their individual experience and qualifications.

· List any experience with the Alpine School District and/or similar organizations. List experience and services provided, including description of work or services performed, dates, costs, contact information, etc.

· Provide information on your product lead time and average turnaround time from ordering a product.

· Provide warranty information on parts and labor, including what is covered by warranty and how long parts and labor are covered.

· Provide a minimum of three (3) references of similar service contracts or work performed.

· Indicate any categories or items called out in this RFP that you are not qualified or licensed to perform.

· Provide bid bond with proposal. As per Utah Procurement Code 63G-6a-1102, if bid exceeds $50,000 it is required to submit a bid bond of 5% of the total bid (must be included on cost sheet Schedule C). A performance bond will be required from the successful vendor in the amount of 100% of the contract price. (63G-6a-1103).

Note: Successful vendor must submit and pay for background checks for any employee that will be working at a building site. (See enclosed document)

3. SCHEDULE ‘C’ - COST PROPOSAL. Cost will be evaluated using the formula and system shown in the following section. Please enumerate all costs on the attached schedule ‘C’ Cost Proposal Form.

AWARD AND CONTRACT

The District will evaluate each vendor against the weighted criteria stated below to determine the vendor/s that will provide the best overall value for the District.

PROPOSAL EVALUATION CRITERIA

The evaluation will be completed in two (2) stages per Part 7 of the Utah Procurement Code and Rule. A committee will evaluate each proposal against the following stage one criteria. A minimum threshold of 80% (56 points) is required in stage one to be considered in stage two. Stage one points will then be added to stage two points to determine the Vendor that will provide the best overall value for the District.

WEIGHTED CRITERIA: STAGE ONE CRITERIA250pts Company History and Profile

· Provide a brief history of the company.

· Provide a profile of your company including the number of employees, company experience, and years in business, location of operations, etc.

300pts Demonstrated Technical Capability and Expertise:

· Provide a profile of your company that demonstrates your company’s technical capability and expertise relevant to the scope of work. Included in this schedule should also be a list of each of the proposed project team members along with their individual experience and qualifications.

· List any experience with the Alpine School District and/or similar organizations. List experience and services provided, including description of work or services performed, dates, costs, contact information, etc.

· Provide information on your product lead time and average turnaround time from ordering a product.

· Provide warranty information on parts and labor, including what is covered by warranty and how long parts and labor are covered.

150pts References: ASD reserves the right to contact other references and/or entities of the submitting firm that are not specifically included or listed in the RFP.

· Provide a minimum of three (3) references of similar service contracts or work performed including a description of work or services performed, dates, costs, contact information (name, phone, email, etc).

STAGE TWO CRITERIA

*Evaluation of cost proposals:

Proposed costs will be evaluated based on the following:

The vendor with the Lowest total cost will receive the full 300 points.

All other vendor proposals will receive a percentage of the 300 points based on the following formula:

(Lowest Total Cost / Proposed Total Cost) x 300 Proposed Vendor points awarded.

Example: $1,000,000 / $1,150,000 = (87%) 87% x 300 Points 261 Points Awarded

Alpine School District RFP for:

Flooring Installation – Timberline Middle School ASD04302026HM P 4 of 5 image1.jpeg