5-2026-009 Draft Contract.pdf

CLARENDON COUNTY, SC

Procurement Services 3 South Church Street Manning, South Carolina 29102

Phone (803) 422-3240 Fax (803) 433-4002

Date:

Vendor Name Attention: Owner Address Line One Address Line Two

Re: CONTRACT

BID NUMBER: 20XX-XXX-XX

SOLICITATION TITLE

Dear Owner, Enclosed is a copy of the contract between your company and Clarendon County, SC. Upon review and approval, please print, sign and send the original signed contract along with a copy of your company’s certificate of insurance to my office. If your company would like an original signed copy, please send a second copy and one will be mailed back to you. In order to fully execute this document, make sure that it is dated properly.

If your company has not done business with Clarendon County, SC, please contact me for a “Vendor Application” and “W-9 Form”. We will require these forms to be filled out and returned to our office in order to add your company to our payment database.

For all billing inquiries, your Accounts Payable contact will be Accounts Payable at 803-433-3226.

Please be sure to note this contact information with your company’s Accounts Receivable department.

We look forward to working with you on this project. Please let me know if you should have any questions or concerns regarding this contract.

Respectfully, Jeffrey A. Hyde- CPPB, NIGP-CPP Procurement Director

STATE OF SOUTH CAROLINA ) CONTRACT FOR SOLICITATION

CLARENDON COUNTY ) (2024-XXX)

THIS AGREEMENT is entered into by and between the Clarendon County, SC, 411 Sunset

Drive, Manning, South Carolina 29102 (hereinafter referred as "County"), and Vendor Name and address (hereinafter referred to as "Company").

NOW THEREFORE, for and in consideration of the mutual covenants and conditions set forth herein, the parties hereto agree as follows:

1. Scope of Contract. Company shall provide all of the work and services required by 2024-XXX, to include the response to the RFP (solicitation), which is incorporated herein and made a part hereof, for Solicitation Title.

2. Term of Contract. The term of this contract shall commence on DATE for a term/period of “X” years with the option to renew an additional “X” one-year terms if deemed in the best interest of the County.

3. Compensation. The County agrees to pay the Company according to the schedule of charges attached hereto and incorporated herein as Exhibit A and there shall be no deviation from these charges without a written change order as provided for herein. The charges shall include all tariffs, taxes, fees and other assessments imposed from time to time by any federal, state, or local governments.

4. Payment Terms. Invoicing shall be allowed on a monthly basis. Application for payment shall reflect services completed through the last day of the month. Payment of invoices shall be due within thirty (30) days after receipt of an accurate, undisputed, and properly submitted invoice to the County after acceptance of completed order/project.

5. Insurance. Company shall provide insurance as set forth in the solicitation.

6. Modification / Change Orders. Any change orders, alternations, amendments or other modifications hereunder shall not be effective unless reduced to writing, signed by the

County and Company, and executed with the same formality as this contract.

7. Termination. This contract may be terminated pursuant to the solicitation.

8. Warranty. Company's services are warranted to be performed in a timely and workmanlike manner and such services shall meet in addition to the response to the solicitation.

9. Indemnification. The Company shall provide indemnification as set forth in the solicitation.

10. Breach / Waiver. No term or provision hereof shall be deemed waived unless breach thereof is waived in writing and signed by the party claimed to have waived and consented. No consent by any party to, or waiver of, a breach by the other, whether expressed or implied, shall constitute a consent to, or waiver of, or excuse for, any difference or subsequent breach.

11. Severability. If any term or provision of this contract shall be found to be illegal or unenforceable, then, notwithstanding any such illegality or unenforceability, the remainder of said contact shall remain in full force and effect and such term or provision shall be deemed to be deleted and severable there from.

12. Entire Agreement and Priority of Documents. This document, together with all subordinate and other documents incorporated by reference herein, will constitute the entire agreement between the parties with respect to the subject matter contained herein and may only be modified by an amendment executed in writing by both parties. The Company hereby agrees, except where this contract specifically indicates otherwise, all written bids, specifications, brochures and sales materials presented by the Company to County leading to this contract, and all other Company representations, commitments, warranties prior to and in connection with this contract, shall be deemed to be, and are, incorporated by reference into and made a part of this contract. Except as otherwise expressly stated, in the event of a conflict in the interpretation of the contract, the order of priority in descending order is (i) this document, (ii) the BID, and then

(iii) the Response.

IN WITNESS WHEREOF, the Company and the County have signed and executed this contract this day of , 20XX.

WITNESSES: VENDOR

NAME

TOWN,

STATE

BY:

ITS:

CLARENDON COUNTY, SC

BY:

Jeffrey A . Hyde Procurement Staff Procurement Director

EXHIBIT A

SCHEDULE OF CHARGES: