CLARENDON COUNTY

SOUTH CAROLINA

REQUEST FOR PROFESSIONAL QUALIFICATIONS

No. 2025-RFQ-009

COUNTY AIRPORT ENGINEERING AND CONSULTING SERVICES

February 06, 2026

PROCUREMENT SERVICES

CLARENDON COUNTY, SC

TABLE OF CONTENTS

Section I. Introduction and Purpose of RFQ

Section II. Calendar of Events

Section III. Scope of Work

Section IV. Cost Proposal

Section V. Administrative Rules for the RFQ

Section VI. Proposal Presentation

Section VII. Overview of Requirements

Section VIII. Contractual Requirements

Section IX. Special Provisions

Section X. Bond Requirements

Section XI. Attachments

Attachment 1. Non-Collusion Affidavit

Attachment 2. Certificate of Familiarity

Attachment 3. Sample Score Sheet

Attachment 4. FY 2027-FY 2031 Capital Improvement Plan – 17 pages

I. INTRODUCTION AND PURPOSE OF RFQ

Clarendon County, South Carolina is requesting interested firms to provide engineering and consulting services for the County Airport. These services are to be provided on an as-needed basis under a Requirements Contract. The contract will be in effect for a period of five (5) years.

A qualification-based selection process conforming to FAA Advisory Circular 150/1500-14E with Change 1 will be utilized to select the most qualified Consultant.

The Clarendon County selection committee will evaluate each of the submittals or firms on the following criteria:

1. Overall qualifications of the Firm, Including Firm Personnel and Project Team

2. Experience in Working with SCAC and FAA Regulations and Procedures

3. Ability to assist County with Airport Capital Improvement Plan (ACIP)

4. Ability to provide service to client and projects

5. Ability to meet and document DBE Goals

6. Past performance with Clarendon County and/or other local governmental agencies

Based on these evaluations, the selection committee will rank the most qualified applicants. Upon determination of the final rank by the selection committee, written notification of selection will be sent to all of those who respond to the Request for Qualifications. The Committee reserves the right to interview some or all of the prospective firms.

Firms which submit a proposal for services and are not selected for contract may request a debrief meeting with Clarendon County Procurement team. The debrief meeting may include some or all members of the evaluation committee and must be requested within ten (10) calendar days of the notice of Intent to Award.

Clarendon County shall make positive efforts to utilize Disadvantaged Business Enterprises (DBE) for its supplies and services and shall allow these sources the maximum feasible opportunity to compete for contracts. Clarendon County does not discriminate on the basis of race, color, national origin, sex, religion, age or disability in employment or the provision of services.

NOTE: The specifications listed herein are not intended to be restrictive in any way.

The intent is to provide potential responders with a basic guideline for what type of Airport Engineering and Consulting Services are acceptable.

II. CALENDAR OF EVENTS

Distribution Date: February 06, 2026

Questions Deadline February 25, 2026

2:00 PM E.S.T.

Responses will be prepared and distributed in the Clarendon County Bonfire E-Procurement System.

Submittal Deadline: March 06, 2026

2:00 PM E.S.T.

Proposals shall be uploaded onto the Clarendon County Bonfire E-Procurement System.

Tentative Proposal Distribution: March 9, 2026

Tentative Evaluation Meeting: March 19, 2026

Tentative Final Evaluation Meeting: TBD ( if needed)

Tentative Award Release Date: TBD

Tentative Contract Issue Date: March 31, 2026

*Times are tentatively scheduled committee meetings that may run behind or ahead of schedule.

III. SCOPE OF WORK

3.1.00 PROJECT INTENT

Clarendon County (County) is requesting Statements of Qualifications from qualified engineering firms (Consultants) to provide expert professional, technical, and advisory services at the discretion of the County for anticipated engineering and planning services for the Clarendon County Airport. These services are to be provided on an as-needed basis under a Requirements Contract. Services may include, but are not limited to, the planning, design, bidding, and construction phases of terminal, hangar and site work, runway extension, runway safety areas, pavement preservation, aircraft aprons, airfield lighting, fencing, NAVAIDs, and other projects as determined by the County. The contract will be in effect for a period of five

(5) years.

The County will retain a qualified Consultant to enhance Clarendon County’s ability to provide necessary airport services and comply with South Carolina State and/or Federal laws and regulations governing the programs under which projects are developed. The County will consider submittals from independent Consultants or Consultant teams in which the prime consultant is capable of providing a minimum of 65% of the services described herein. Submittals from Consultants or a team of consultants not meeting this standard shall be deemed non-responsive, non-responsible.

3.2.00 SCOPE OF WORK

A. Interested Consultants shall develop a team of professionals who are capable of offering the variety of services defined herein.

B. Projects assigned to the Consultant under this contract will include, but not be limited to:

1. Aviation planning, environmental analysis, land acquisition assistance, preliminary design, final design, estimating, bidding, and construction administration services.

2. Subcontracted special services such as surveying, geotechnical, environmental, resident project representative, and quality assurance testing.

3. Preparation of funding grant applications and grant reimbursement requests for the SCAC and/or the FAA and develop justification to document the need for federal and state funds. Demonstrated assistance in project funding is required.

4. Provide technical assistance and advice to the activities identified above as required.

3.3.00 QUALIFICATIONS

The following employee classifications are to be assigned to the various projects performed under this contract depending upon the project scope.

Not all classifications will be required for all project assignments. The County requires submission of resumes of individuals proposed for any given assignment. The Consultant shall submit information verifying the minimum qualifications set-forth herein as part of the submittal and the individual’s resume. Individuals added to the assignment after the initial submittal is awarded shall have a complete summary of qualifications submitted to the County for approval prior to commencing work on any given assignment. The County reserves the right to reject any individual deemed inappropriately qualified for an assignment and the Consultant may propose an alternative. Required classifications will be determined prior to issuing the Notice to Proceed for the project assignment.

A. Project Manager - This position will be the County's point of contact with the

Consultant. More than one project manager may be approved under this contract; though only one shall be assigned to a specific project. The Project Manager will be qualified to oversee all aspects of an assignment. Minimum qualifications shall include:

1. Minimum of ten (10) years of design and permitting experience in related area.

2. Minimum of six (6) years of project management experience in related area.

3. Current Professional Engineer, Professional Land Surveyor, or Certified Planner registration in South Carolina, dependent upon the project assignment.

B. Professional Engineer - This position will assist the Project Manager in completing assigned tasks. Typical areas of responsibility may include one or more of the following aspects of engineering: water resources, transportation and highways, structural, traffic and land development, facilities (mechanical/electrical) engineering as defined herein. Minimum qualifications shall include:

1. Minimum of six (6) years of engineering experience, similar in nature to the work required by the assignment.

2. Significant knowledge and experience with all applicable reference material and design software.

3. Current Professional Engineer registration in South Carolina.

C. Design Engineer - This position will assist the Project Manager in completing assigned tasks. Typical areas of responsibility may include those listed for the Professional Engineer. Minimum qualifications shall include:

1. Minimum three (3) years of design engineer experience similar in nature to the work to be performed.

2. Knowledge of and experience with all applicable reference material and design software.

3. Engineer in Training (EIT) registration preferred.

D. Computer Aided Design Technician (Draftsperson) - This position will assist the Project Manager in completing the assigned tasks. This individual is primarily responsible for producing the finished drawings. Minimum qualifications shall include:

1. Minimum four (4) years of computer aided drafting experience on related projects.

E. Environmental Specialist - This position will assist the Project Manager in completing the assigned tasks. Typical responsibilities include wetland delineation, permitting and mitigation. Prepare written reports, maps, and/or other scientific findings as it relates to environmental impacts pertaining to the planning, design and construction of projects. Perform presentations with respect to natural and biological resources. Collects and analyzes projects related data which may include field investigations, land use assessment and recommendations. Ability to research potential issues and perform interviews with regulatory agencies. Minimum qualifications shall include:

1. Related degree from college or university pertaining to their field of expertise.

2. South Carolina or National certification or approval for their field of expertise (where applicable).

3. Minimum four (4) years of technical experience in their field of expertise.

F. Professional Land Surveyor - This position will assist the Project Manager in completing the assigned tasks. Typical responsibilities will include those defined in the land and geodetic surveying section of this RFQ, including but not limited to certification and affixing his/her seal onto professional surveying documents required by the Minimum Standards of Practice for Land Surveying. Such documents may include, but not necessarily be limited to, boundary surveys, right of way plats, subdivision plats and meets and bounds descriptions. Minimum qualifications shall include:

1. Minimum of seven (7) years of related surveying experience.

2. Registration as a Professional Land Surveyor in the State of South

Carolina.

G. Survey Crew Chief - This position will assist the Project Manager in completing the assigned tasks. Typical responsibilities may include overseeing the field operations and data collection for survey services needed to complete the assigned projects satisfactorily. Minimum qualifications shall include:

1. Minimum three (3) years of experience in that position.

H. Survey Crew Member – This position will assist the Project Manager and/or Survey Crew Chief to complete measurements, collect data necessary to complete the assigned projects satisfactorily.

I. Clerical - This position will assist the Project Manager in completing the assigned tasks. Typical responsibilities may include typing specifications, special provisions, reports, and providing copying and duplication services.

Should the Consultant find that additional employee classifications be necessary, such information should be specifically addressed in the Qualifications and Experience Submittal.

The Project Manager, Surveyor, and/or Professional Engineer shall affix his/her professional seal and signature to the work product when determined necessary by the County. The appropriate seal shall be in accordance with South Carolina law.

IV. COST PROPOSAL

NOT APPLICABLE

V. ADMINISTRATIVE RULES FOR THE RFQ

5.1 ADDITIONAL INFORMATION INQUIRIES

All inquiries concerning this RFQ should be directed to:

Jeffrey A Hyde Procurement Director Clarendon County Phone: 803-433-2452 Email: jhyde@clarendoncountygov.org

5.2 RECEIPT OF PROPOSALS

Proposals are to be submitted no later than 2:00 P.M. E.S.T. March 06, 2026, in the Clarendon

County E-Procurement System (BONFIRE). Due to the possibility of negotiations with any offeror submitting a proposal which appears to be eligible for contract and award pursuant to the selection criteria set forth in this Request for Professional Qualifications, terms and conditions will not be divulged at the time of opening.

5.3 PREPARATION OF PROPOSALS

5.3.1 Each offeror shall carefully examine all RFP documents and thoroughly familiarize itself with all requirements prior to submitting a proposal. Should an offeror find discrepancies, ambiguities, or omissions in proposal documents, or should the offeror be in doubt as to their meaning, offeror shall at once request written clarification from the Procurement Department via the Clarendon County E-Procurement System Q&A Board. The person submitting the Proposal shall be responsible for its prompt submission via the Clarendon County E-Procurement System. Any interpretation or clarification of the proposal documents will be made via Clarendon County E-Procurement System.

5.3.2 Before submitting a proposal, each offeror shall be responsible for making all investigations and examinations that are necessary to ascertain conditions and requirements affecting the requirements of this proposal. Failure to make such investigations and examinations shall not relieve the successful offeror from the obligation to comply, in every detail, with all provisions and requirements of the Request for Professional Qualifications.

5.3.3 No proposal will be considered from any firm that has failed to perform acceptably on any other contract with Clarendon County.

5.3.4 If the offeror is a corporation, the proposal shall be signed in the name of and under the seal of the corporation by a duly authorized officer of the corporation with the designation of the signer's official capacity. The proposal shall show the state in which the corporation is chartered, and, if that state is other than South Carolina, the proposal shall show that the corporation is authorized to do business in the state of South Carolina. If the offeror is a partnership, the proposal shall be signed in the name of the partnership by a general partner or other person who is duly authorized to bind the partnership. The signer's official capacity and authority shall be shown. If the offeror is an individual or sole proprietorship, the proposal shall be signed by the individual in person, stating the name or style under which the offeror is doing business. In any case, the proposal shall show the current business address of the offeror which is to be used for receiving communications from the County.

5.4 DISQUALIFICATIONS OF OFFERORS

More than one proposal from an individual, firm, partnership, corporation, or association under the same or different names will not be considered. Reasonable grounds for believing that an offeror is interested in more than one proposal for the same work will cause the rejection of all proposals in which such offerors are believed to be interested. Any or all proposals will be rejected if there is reason to believe that collusion exists among the offerors and no participants in such collusion will be considered in future proposals for the same work. Proposals in which the prices obviously are unbalanced will be rejected.

5.5 CORRECTIONS MADE BY OFFEROR

Offerors are cautioned not to obliterate, erase, or strike over any printed material as set forth in this Request for Professional Qualifications. In quoting prices, wherever offeror has made an error and has corrected, any and all such corrections should be initialed by the person signing the proposal. Failure to comply with this provision may result in rejection of the proposal. All documents submitted must be legible.

5.6 EVALUATION OF PROPOSALS

5.6.1 In evaluating the proposals, the County reserves the right to accept or reject all or any part of any proposal, waive minor technicalities, and award the contract to the offeror deemed to best serve the interests of the County; and adopt any part or all of a proposal if it is judged in the best interests of the County.

5.6.2 Each proposal will be evaluated on the content of the offeror's proposal, i.e., the burden of information clarification and research rests solely on each offeror's effort and will be considered a reflection of interest and efficiency.

5.6.3 During the review process, the review panel shall have the right to request from offerors any other information or evidence, which it deems necessary for evaluation of the proposal and relevant to any one or more of the stated evaluation factors. The failure of an offeror to promptly provide requested information or evidence shall be sufficient grounds for determining whether the offeror to be non-responsive and for rejection of the proposal.

5.6.4 The County reserves the right to contact an offeror for clarification of information submitted, to contact references, and to use other sources of obtaining information regarding the offeror that is deemed appropriate and would assist in the evaluation.

5.6.5 Proposals which, after discussion and submission of additional clarification and/or supplementary information, are determined to meet the specifications of the Request for Professional Qualifications will be classified as “acceptable”. Proposals found not to be acceptable will be classified as “unacceptable” and no further discussion concerning same will be conducted.

5.7 EVALUATION CRITERIA

The County of intends to award a contract resulting from this Request for Qualifications to the responsive and responsible offeror whose proposal is determined to be the most advantageous to the County taking into consideration the evaluation factors set forth herein. The County reserves the right to reject any and all proposals. The County shall be the sole judge of whether or not a proposal meets the requirements of this Request for Qualifications. Responses will be evaluated on the criteria included in the Sample Score Sheet, which are listed in no particular order, on page

26. The County reserves the right to interview responders and have demonstrations of the products of this RFQ at its discretion. The County will not be responsible for any costs associated with interviews of responders or demonstrations.

5.8 BASIS FOR AWARD

5.8.1 An award resulting from this request shall be awarded to the responsive and responsible offeror(s) whose proposal is determined to be most advantageous to the County, taking into consideration the evaluation factors set forth herein; the right is reserved to reject any and all proposals received and in all cases, the County will be the sole judge as to whether an offeror’s proposal has or has not satisfactorily met the requirements of this

RFQ.

5.8.2 An evaluation committee has been established in order to review and evaluate all proposals submitted in response to this Request for Qualifications. The committee shall conduct a preliminary evaluation of all responsive technical proposals. Based upon this review, the cost proposals of the highest rated offeror(s) will be reviewed

5.9 ORAL PRESENTATIONS

5.9.1 Based on the results of the preliminary evaluation, the highest rated offeror(s) may be invited by the Procurement Office to make oral presentations to the Evaluation Committee. This committee will then conduct a final evaluation of the offerors. The Evaluation Committee shall then negotiate a proposed contract with the highest qualified offeror. At the time the proposed contract is negotiated, the offeror and the Evaluation Committee may negotiate any changes desired in the Request for Qualifications if deemed in the best interest of Clarendon County. If a satisfactory proposed contract cannot be negotiated with the highest qualified offeror, negotiations will be formally terminated. Negotiations shall then be undertaken with the second most qualified offeror and so on. The Committee will make appropriate recommendation(s) prior to actual award of contract.

5.9.2 Each offeror who submits a response to this Request for Professional Qualifications may be required to make an oral presentation of the submitted proposal to the County. Such presentations provide an opportunity for the offeror to clarify the proposal, to insure mutual understanding, and will in no way change the offeror's original proposal.

Subsequent travel expense by the offeror will be at the offeror's expense.

5.9.3 Offerors are advised that, in the event of receipt of an adequate number of proposals, which in the opinion of the Director of Procurement require no clarifications and/or supplementary information, such proposals may be evaluated without further discussion. Hence, proposals should be submitted initially on the most complete and favorable terms from a technical standpoint which offerors are capable of submitting to the County. Should proposals submitted require additional clarification and/or supplementary information, offerors should be prepared to submit such additional clarification and/or supplementary information, in a timely manner, when so requested.

5.10 CONTRACTING

Upon award of the proposal, this document and the successful offeror's proposal, including all correspondence, supporting documents and completed forms, shall become part of the contract.

All written communications between Clarendon County and the successful offeror after the proposal opening may also be incorporated into the contract.

5.11 AMENDMENTS

All amendments to and interpretations of this solicitation shall be in writing. Clarendon County shall not be legally bound by any amendment or interpretation that is not in writing. Only information supplied by the County in writing or in this RFQ should be used in preparing offeror responses. All contacts that an offeror may have had before or after receipt of this RFQ with any individuals, employees, or representatives of the County and any information that may have been read in any news media or seen or heard in any communication facility regarding this proposal should be disregarded in preparing responses.

5.12 COUNTY RESPONSIBILITY TO PROPOSAL

This solicitation does not commit Clarendon County to award a contract, to pay any costs incurred in the preparation of a proposal, or to procure or contract for the articles of goods or services. The County reserves the right to accept or reject any or all proposals received as a result of this request, or to cancel in part or in its entirety this proposal if it is in the best interest of the County to do so. If the proposal fails to conform to the essential requirements of the RFQ, the County shall be the judge as to whether that variance is significant enough to consider the RFQ non-responsive and therefore not considered for award.

5.13 TERMINOLOGY

The terminology used and the organization of the RFQ are not intended to be restrictive in any way. Appropriate interpretation of the intent of the RFQ should be made by the offeror in these situations.

5.14 PROHIBITION OF GRATUITIES

Section 8-13-420 of the 1976 Code of Laws of South Carolina states in part as follows: "Whoever gives or offers to any public official or public employee any compensation including a promise of future employment to influence his action, vote, opinion or judgment as a public official or public employee, or such public official solicits or accepts such compensation to influence his action, vote or judgment shall be subject to the punishment as provided by Sections 16-9-210 and 16-9-220." Gratuities in any form are strictly prohibited.

5.15 PROPRIETARY/CONFIDENTIAL INFORMATION

5.15.1 Trade secrets or proprietary information submitted by an offeror in connection with a procurement transaction shall not be subject to public disclosure under the Freedom of Information Act; however, the offeror must invoke the protections of this section prior to or upon submission of the data or other materials, and must identify the data or other materials to be protected and state reasons why protection is necessary. Disposition of material after award is made should be stated by the offeror. No information, materials or other documents relating to this procurement will be presented or made otherwise available to any other person, agency, or organization until after award.

5.15.2 All offerors must visibly mark as "Confidential" each part of their proposal, which they consider to contain proprietary information. All unmarked pages will be subject to release in accordance with the guidelines set forth under section 11- 35-410 of the consolidated procurement code. Privileged and confidential information is defined as "information in specific detail not customarily released to the general public, the release of which might cause harm to the competitive position of the part supplying the information." The examples of such information provided in the statute are:

1. Customer lists;

2. Design recommendations and identification of prospective problem areas under an RFP;

3. Design concepts, including methods and procedures; and/or

4. Biographical data on key employees of the offeror.

5.15.3 Evaluative documents predecisional in nature such as inter or intra-agency memoranda containing technical evaluations and recommendations are exempted so long as the contract award does not expressly adopt or incorporate the inter- or intra-agency memoranda reflecting the predecisional deliberations.

5.15.4 MARKING YOUR ENTIRE PROPOSAL CONFIDENTIAL/PROPRIETARY IS

NOT IN CONFORMANCE WITH THE SOUTH CAROLINA FREEDOM OF

INFORMATION ACT.

5.16 OWNERSHIP OF MATERIAL

All proposals submitted in response to this document become the property of Clarendon County. Proposals submitted may be reviewed and evaluated by any person(s) at the discretion of the County upon award of contract. Ownership of all data, material and documentation originated and prepared for Clarendon County pursuant to this contract shall belong exclusively to the County.

5.17 DISCUSSIONS/NEGOTIATIONS

By submission of a proposal, offeror agrees that during the period following issuance of the RFQ and prior to final award of contract, offeror shall not discuss this procurement with any party except the Procurement Office or other parties that may be designated in this solicitation. Offeror shall not attempt to discuss with or attempt to negotiate with the using agency/department, any aspects of the procurement without prior approval of the Procurement Office.

5.18 MINIMUM QUALIFICATIONS

The County reserves the right to determine whether offerors have the minimum qualifications to perform a contract of this type. The determination by Clarendon County concerning offeror qualifications shall be final.

5.19 RIGHT TO PROTEST

Any prospective proposer, offeror, and/or contractor, who is aggrieved in connection with the solicitation of a contract shall protest to the Procurement Director within ten (10) calendar days of the date of issuance of the Request for Qualifications or other solicitation documents, whichever is applicable, or any amendment thereto, if the amendment is at issue. Any actual proposer, offeror, and/or contractor, who is aggrieved in connection with the intended award or award of a contract, shall protest to the Procurement Director within ten (10) calendar days of the notification of award. The protest shall be in writing and shall set forth the specific grounds of the protest with enough particularity to give notice of the issues to be decided.

5.20 WITHDRAWAL OF PROPOSALS

An offeror may withdraw his proposal without prejudice to himself not later than the day and hour set in the advertisement for receiving proposals, via Clarendon County E-Procurement System. Withdrawal is the sole responsibility of the offeror.

VI. PROPOSAL PRESENTATION

6.1 DELIVERY OF PROPOSALS

Consultants interested in being considered for this project should respond with a letter of interest, current resume of qualifications, staff and their qualifications, a direct response to each of the selection criteria that was identified, a listing of all Disadvantaged Business Enterprises (DBE) including the State of Certification, Discipline and Percentage of usage/obligation on this project, and any other pertinent information. The preceding shall be limited to thirty five (35) double-spaced pages with a minimum size 10 font. The County selection will be based on information submitted. However, additional information and/or an interview may be required. Each proposer shall also provide one (1) original PDF version and one (1) redacted PDF version of the proposal with their Bonfire upload.

A. No submittal preparation expense will be paid by the County in response to this solicitation.

B. The approval or disapproval of Consultants and sub-consultants will be determined by their response to this request and past performance with the County. The Consultant should make no assumptions as to this Committee’s prior knowledge of qualifications.

C. As a minimum, the submitted qualifications shall include the following:

1. Introduction to consultant and/or team of professional’s planned for this work that describes both history and professional experience.

2. Resumes of individuals that will be assigned to this contract and the role(s) that person will fill as described above.

3. Provide a listing of relevant projects including:

a. A listing of staff that worked on the project and their project assignment (i.e., design engineer, designer, etc.),

b. Complete project description,

c. Nature of firm’s responsibilities,

d. Project owners' name,

e. Reference contact with current telephone number.

4. A statement by the Consultant of their ability both in experience and available manpower to meet the requirements contained herein.

5. A statement by the Consultant describing their ability to provide “real time” service to the client.

6. A statement that describes the consultant’s experience with state and federally funded projects.

7. A statement that describes the consultant’s intent to meet Disadvantaged Business Enterprise goals.

8. Professional references for both the firm and the key individuals assigned for this project.

9. A statement that describes the person or firm’s experience specific to aviation and working with FAA, SCAC, and local government agencies.

10. A statement that describes the person or firm’s experience with Clarendon County, SC.

11. Conclusion, remarks, and/or supplemental information pertinent to this request.

D. Any submittal may be withdrawn prior to the date and time set herein as the deadline for receipt of submittals. Any submittals not withdrawn prior to the deadline will constitute an irrevocable offer.

E. The County will have up to ninety (90) calendar days to review all qualification submittals.

F. Submittals received prior to the deadline may be opened but held in confidence. Submittals received after the deadline will be rejected and returned unopened.

6.1.2 All proposals should be concise, clear and should convey all of the information requested by the County. Proposals should be prepared simply and economically.

All proposals shall be complete and effective to satisfy the requirements of the RFQ. Emphasis should be on completeness and clarity of content.

6.1.3 Offerors may include any information deemed pertinent in addition to that outlined below. Failure to provide all required information may result in the proposal being non-responsive. If your proposal includes any information or materials other than the information requested in the Request for Qualifications, you are to include this information as a separate appendix to your proposal.

6.1.4 The County reserves the right to reject any or all proposals in whole or in part.

6.2 ORDER OF PRESENTATION - TECHNICAL PROPOSAL

It is requested that the following section headings with dividers be used in offeror responses to this RFP:

1. Qualifications (Personnel and Project Team included)

2. Vendor Specification Response (Section 3)

3. References

4. Experience Working with SCAC and FAA Regulations and Procedures

5. Ability to Assist County with ACIP Improvement Plan

6. Ability to Provide Service to Client and Projects

7. Past Experience with Clarendon County and/or other Local

Governmental Agencies

6.3 STATEMENT OF QUALIFICATIONS

6.3.1 Must have all licenses required to complete the tasks listed in this RFQ.

6.3.2 Substantial compliance with the Request for Qualifications content and format.

6.3.3 County may request current financial statements, including balance sheets and profit and loss statements covering the last two (2) fiscal years.

6.4 REFERENCES

Provide listing of at least three (3) current customers or customers at which the offeror has or has had a valid contract for similar services at any time during the past (24) month period immediately preceding date of this request. Include the following information for each customer.

1. Name of customer.

2. The term of the offeror's contract.

3. Provide the name, email, and telephone number of the customer who can be contacted regarding the offeror's performance. Offeror may attach letters from such facility managers with comments regarding offeror's performance and reputation at those facilities.

4. Any performance evaluations that may have been conducted.

6.5 PERSONNEL

Offeror must identify in this section each member of its staff who will or might participate in the project and the nature and scope of that person’s responsibilities and duties. Resumes of staff are required, which will indicate education, background, and recent relevant experience with the subject matter of the project. Current telephone numbers must be included. The offeror must demonstrate how its proposed staffing plan will be sufficient to complete the services required in a timely fashion.

The personnel to work on this project as identified in the proposal are considered to be essential to the services to be provided. No personnel substitutions following contract award will be made without the prior consent from the County. All requested substitutions must be submitted in writing, together with resumes, for approval. All replacements must be of equal or superior stature and will be paid at the same rate as the person being replaced.

The proposal shall list the names and telephone numbers of the individuals authorized to conduct negotiation.

6.6 UNDERSTANDING OF THE PROJECT

In this section, the offeror shall discuss the requirements, item by item, as outlined in section three, Scope of Work. Provide a description of the offeror’s approach, technique and procedures to accomplish the scope of services identified and required by this document.

6.7 TREATMENT OF ISSUES

Provide certification that offeror has the ability to commence full operations within thirty

(30) days after notification of award. In this section offerors also may comment, if deemed appropriate, on any of the issues within the Request for Qualifications, including suggestions on possible alternative approaches.

6.8 RFQ FORMS

This section should include signed copies of the following RFQ forms:

1. Non-Collusion Affidavit

2. Certificate of Familiarity

VII. OVERVIEW OF REQUIREMENTS

7.1 APPENDIX

Include in the appendix any additional information or materials which may be helpful to explain or evaluate the proposal. Offerors may submit, as an option, any additional contractual terms and conditions which they wish to propose. Include the following offeror’s materials as appendices to the proposal.

VIII. CONTRACTUAL REQUIREMENTS

8.1 OFFEROR RESPONSIBILITY

The contractor shall provide all of the proposed work and services as finally agreed upon and accepted by Clarendon County. Each offeror shall fully acquaint himself with conditions relating to the scope and restrictions attending the execution of the work under the conditions of this proposal. It is expected that this will sometimes require on-site observation. The failure or omission of an offeror to acquaint himself/herself with existing conditions shall in no way relieve him of any obligation with respect to this proposal or to the contract.

8.2 AFFIRMATIVE ACTION

The contractor will take affirmative action in complying with all Federal and State requirements concerning fair employment and employment of the handicapped, and concerning the treatment of all employees, without regard or discrimination by reason of race, color, religion, sex, national origin or physical handicap. The following are incorporated herein by reference: 41 C.F.R. 60-1.4, 60-250.4 and 60-741-4.

8.3 SC LAW CLAUSE

Upon award of a contract under this proposal, the person, partnership, association, or corporation to whom the award is made must comply with the laws of South Carolina, which require such person or entity to be authorized and/or licensed to do business in this State.

Notwithstanding the fact that applicable statutes may exempt or exclude the successful offeror from requirements that it be authorized and/or licensed to do business in this State, by submission of this signed proposal, the offeror agrees to subject itself to the jurisdiction and process of the courts of the State of South Carolina, Clarendon County, as to all matters and disputes arising or to arise under the contract and the performance thereof, including any questions as to the liability for taxes, licenses, or fees levied by the State.

8.4 COMPLIANCE WITH LAWS

The contractor shall keep fully informed of all existing and future state and federal Laws and municipal ordinances and regulations in any manner affecting those engaged or employed in the work, and of all orders and decrees of bodies or tribunals having any jurisdiction or authority over the same. If any discrepancy or inconsistency is discovered in the specifications for this work in relation to any such law, ordinance, regulation, order or decree, he shall forthwith report same to the Procurement Director, in writing. The contractor shall at all times observe and comply with all such existing and future laws, ordinances, regulations, orders, and decrees; and he shall protect and indemnify the County, its officers and agents, against any claim or liability arising from or based upon violation of any such law, ordinance, regulation, order or decree whether by themselves or their employees.

8.5

INDEMNIFICATION

8.5.1 The contractor and any of its subcontractors shall indemnify, defend, hold harmless and reimburse the County, their agents, officers and employees from and against any and all losses, liabilities, expenses, and all claims for damages of any nature whatsoever, relating to or arising out of any action or failure to act, by the contractor, its subcontractors, officers, agents and employees, or Relating to or arising out of the performance or failure to perform by the contractor, its subcontractors, officers, agents and employees of any of the obligations under this Agreement. Losses, liabilities, expenses and claims for damages shall include, but not be limited to, civil and criminal fines and penalties, a taking, whether direct or indirect (inverse), loss of use and/or services, bodily injury, death, personal injury, or injury to real or personal property, defense costs, legal fees and costs and attorney's fees for an appeal.

8.5.2 Clarendon County shall promptly notify the contractor of any civil or criminal actions filed against it or of any notice of violation from any federal or state agency or of any claim as soon as practical. The contractor upon receipt of such notice shall have the right at its election to defend any and all actions or suits or join in the defense.

Nothing herein shall be construed to prevent the County from defending their own interest.

8.6 EQUAL EMPLOYMENT OPPORTUNITY

Contractor agrees that it will not discriminate in hiring, promotion, treatment, or other terms and conditions of employment based upon race, sex, national origin, age, disability, or in any way violate Title VII of 1964 Civil Rights Act and amendments or the South Carolina Human Affairs Law, except as permitted by said laws.

8.7 SOUTH CAROLINA STATE AND LOCAL TAX LAW

By submission of a signed proposal, you are certifying, under penalties of perjury, that you comply with Section 12-54-1020(B) of the SC Code of Laws 1976, as amended, relating to payment of any applicable taxes. This will certify to Clarendon County of your compliance.

8.8 GOVERNING LAW

Contractor hereby agrees to subject itself to the jurisdiction and process of the courts and to the law of the State of South Carolina of all matters and disputes arising or to arise under this contract and the performance thereof, including all matters pertaining to the validity, construction, interpretation and effect of a resulting contract. In the event of any dispute between the parties hereunder, all such disputes shall be pursued in Circuit Court for the State of South Carolina, Clarendon County.

8.9 ATTORNEY FEES

In the event that Clarendon County is required and shall bring a suit or action to compel performance of or recover for any breach of any stipulation, covenant, term or condition of a resulting contract, the County may seek attorney fees from contractor and contractor will pay to the County such attorney fees as the court may award.

Otherwise, attorney fees in connection with any suit or action hereunder will be borne by the parties experiencing said expenses.

8.10 ASSIGNMENT AND MODIFICATION

8.10.1 The contract resulting from this RFP shall be binding upon the contractor, its successors, and assigns. This contract shall be binding upon the County in accordance with its terms and conditions. Contract shall not be assigned by contractor without the express written consent of the County, such consent to be within the sole discretion of the County. Any change in majority ownership or operational control of contractor shall be deemed as assignment by operation of law and shall not be permitted except as provided for herein.

8.10.2 No agreement to modify the formal contract shall be binding on the part of the County unless such modification is reduced to writing and executed by an authorized agent of the County.

8.11 SUBCONTRACTING

If any part of the work covered by this RFQ is to be subcontracted, the contractor shall identify the subcontracting organization and the contractual arrangements made therewith. All subcontractors must be approved by the County. The successful offeror shall also furnish the corporate or company name and the names of the officers of any subcontractors engaged by the offeror.

8.12 INDEMNIFICATION FOR LEGAL OR CONSULTANT SERVICES

Any contract for legal or consultant services entered into by Clarendon County shall be in accordance with Section 11-9-105 of the 1976 Code of Laws of South Carolina, as amended, which requires completion of all services. In the event all services are not fully rendered as provided for in the contract, any monies which have been paid by the County under the contract must be refunded to the County along with a twelve (12) percent penalty.

8.13 DRUG-FREE WORKPLACE

(Note: This clause applies to any resultant contract of $50,000 or more). The State of South Carolina has amended Title 44, code of Laws of South Carolina, 1976, relating to health, by adding Chapter 107, so as to enact the Drug-Free Workplace Act (See Act No.

8.14

8.15

593, 1990 Acts and Joint Resolutions). By submission of a signed proposal, you are certifying that you will comply with this Act (See Section 44-107-30). This will certify to Clarendon County of your compliance.

PAYMENT TERMS

Payment for services pursuant to a successful contract will be made within thirty (30) days of receipt of a detailed monthly invoice unless any items thereon are questioned, in which event payment will be withheld pending verification of the amount claimed and the validity of the claim. Contractor shall provide complete cooperation during any such investigation.

Invoice shall be for services rendered for the period of the first day of the month through the last day of the month.

TERMINATION

8.15.1 For Cause: In the event of material breach by contractor, County Clarendon shall be given written notice specifying the material breach. The County would regard any deviation from the requirements of the contract that was neither trivial nor innocent as being material. Such deviations are evaluated on an instance-by-instance basis but any deviation which impairs the utilization or value of the property to the County would be regarded by the County as a material breach.

Upon receipt of such notice, if contractor has not begun correction of the material breach within two (2) days or has not substantially corrected the material breach within ten (10) days of receipt of written notice, Clarendon County shall have the right to terminate unilaterally and immediately services hereunder without further notice. Clarendon County reserves the right to purchase any and all services or other items thereafter in the open market, charging the contractor with any additional costs. Should such charge be assessed, no subsequent proposals or proposals of the defaulting contractor will be considered until the assessed charge has been satisfied. Additionally, the County shall have a similar right of rescission in any instance where contractor provides or seeks to provide any services for a price higher than that specified herein, without regard to cause, including governmental regulatory intervention and insistence. In the event of rescission, revocation or termination, all documents and other materials in the possession of Clarendon County or scheduled for delivery to the County relating to performance hereunder shall become the property of the County. Clarendon County's failure to exercise their rights to terminate under this provision shall not be construed as a waiver of their rights to terminate, rescind or revoke the services herein in the event of any subsequent breach.

8.15.2 Non-Appropriation: If the Clarendon County Councils fail to appropriate or authorize the expenditure of sufficient funds to provide the continuation of this contract or if a lawful order issued in, or for any fiscal year during the term of the contract, reduce the funds appropriated or authorized in such amounts as to preclude making the payments set out therein, the contract shall terminate on the date said funds are no longer available without any termination charges or other liability incurring to County.

8.15.3 Termination for Convenience: The County, by written notice, may terminate this contract in whole or in part, when it is in the best interest of the County.

8.16 ILLEGAL IMMIGRATION & PUBLIC CONTRACTS

In accordance with the South Carolina Illegal Immigration Reform Act, 2008, Act No. 280.

Section 3 of this Act added to Chapter 14 to Title 8 of the South Carolina Code of Laws prohibits covered persons from entering into covered contracts unless the contractor agrees either (a) to verify all new employees through the federal work authorization program [and requires the same from subcontractors and sub-subcontractors] or (b) to employ only qualifying workers. Effectively, the Act also requires contractors to agree to provide any documentation required to establish either (a) that the Act does or does not apply to the contractor, subcontractor, or sub-subcontractor; or (b) that the contractor, and any subcontractor or sub-subcontractor, are in compliance with Section 3 of the Act.”

8.17 NO CONTACT POLICY

NO CONTACT POLICY: Before contract award, any contact initiated by any offeror with any County representative, other than the Procurement Department representative listed herein, concerning this Request for Professional Qualifications is prohibited. Any such unauthorized contact may cause the disqualification of the offeror from this procurement transaction.

QUESTIONS REGARDING SPECIFICATIONS AND/OR THE SOLICITATION

PROCESS: To ensure fair consideration for all vendors, the County prohibits any type of communications to or with any department, employee, or County official during the solicitation process, except as provided in the solicitation. This includes any communications initiated by a vendor to any County Official or employee evaluating or considering the response, prior to the time an award decision has been made public.

A. Communications between the vendor and the County shall be initiated by the Procurement Services or the appropriate County representative in order to obtain necessary information or clarification needed to develop a proper and accurate evaluation of the response. Any communications initiated by a vendor concerning the submitted response shall be grounds for disqualifying the offending vendor from consideration for award of the solicitation and/or any future solicitations.

B. It will be the sole responsibility of the vendor to contact the Procurement Services prior to submitting a response to ascertain if any amendments have been issued.

C. Any question concerning this document, the specifications, or the solicitation process must be made in writing.

IX. SPECIAL PROVISIONS

9.1 CHANGES

9.1.1 Clarendon County has the right to add or delete services within the scope at a later date.

9.1.2 No services for which an additional cost or fee will be charged by the contractor will be furnished without the prior written authorization from Clarendon County.

9.1.3 The amount and types of insurance required should be commensurate with the hazards and magnitude of the undertaking, but in no event of lesser amount nor more restrictive than the limits of liability and schedule of hazards below described. Without limiting its liability under the contract agreement, the contractor shall procure and maintain, at its expense during the life of this contract, insurance of the types in the minimum amounts stated below:

9.2 INSURANCE

9.2.1

SCHEDULE LIMIT

WORKERS COMPENSATION Statutory As required by the State of South…