5-2-RFP 26014MLD - Attach A Function Feature Matrix R 1.08.25.docx

Attachment A Functionality and Feature Matrix – RFP 26014MLD School Bus Stop-Arm Camera Camera Housing

1. External cameras shall be water and spray resistant with a sealed access panel.

2. Cameras shall have a rust proof finish (e.g., baked enamel) in a color and sheen matching that of the surface(s) on which they are mounted.

3. The camera housing cabinets shall be designed in a manner to ensure system operation under an ambient temperature range of -10 degrees Fahrenheit to 122 degrees Fahrenheit and an outside humidity of 100%.

4. The camera housing shall contain a system which automatically activates to reduce any fogging on the windows that may obstruct the view of the camera.

Digital Camera Systems

5. The camera system shall be equipped to detect a violating vehicle, activate the camera, and produce color images of the vehicle approaching and overtaking the school bus. All violation images shall be in color or as otherwise approved by the District. Violation images shall be saved in 24-bit or better color at 16 megapixels or greater in resolution for still-photography, and 1080p or greater resolution for video cameras. Images shall allow for the easy recognition of the violation, vehicle license plates and vehicle make and models when displayed on standard color monitors. Images shall be equally visible when printed to a hardcopy citation. Images shall be saved in a universally acceptable format (i.e. JPG, BMP, TIFF or other District approved alternate) and save at a resolution of no less than 600 PPI.

6. Each system shall be capable of clearly photographing and recording the rear of the vehicle so as to clearly identify the rear license plate and make of the vehicle that is reasonably believed to have been violating the school bus flashing lights and/or stop arm.

7. Each system shall be capable of clearly recording the entire school bus flashing light and/or stop arm violation to include approach and departure of the violating vehicle. To the extent practicable occupants of a violating vehicle shall not be identifiable.

8. Each system shall be capable of consistently photographing license plates regardless of glare or materials used to obscure the license plate from clear view at various viewing angles.

9. Each system shall be capable of accurately monitoring up to six traffic lanes at once.

10. All cameras shall have the ability to operate effectively during all weather conditions, including extreme heat and cold, fog, rain, and high humidity, etc.

11. The system shall be able to use existing ambient lighting (natural or artificial) to photograph violations and license plate shots under low light or night conditions. A flash-free system is desired. The camera shall offer light sensitivity to ambient light that can provide night and low light images with standard street lighting, so a flash is not necessary. The available lighting shall be sufficient to illuminate all images taken for the violation from 6:00 a.m. to 8:00 p.m. regardless of the season.

12. Auto aperture is desired over the widest possible lighting conditions from dimmest to brightest, where dimmest shall be lighting at night without street lighting or moonlight of a black vehicle on a black road surface and brightest shall be full sunlight reflecting off a white vehicle surrounded by snow to increase the contrast.

13. From point of data capture, all violation images shall be capable of secure storage and transmission and capable of maintaining a secure chain of evidence. Respondents shall briefly describe their approach to maintaining security of evidence.

14. The camera units shall be easily removable from the cabinet housings. Camera units shall be interchangeable as to allow easy relocation to other pre-installed vehicles.

15. All camera units shall provide a display of the site/bus/route number, current day, date and time in 24-hour military time so it can be easily verified as functioning and correct. At a minimum, the system clock should maintain the correct time to within ten seconds over a period of no less than seven days. Service personnel shall be able to easily set the time and date at the camera site. The system shall also be capable of remote adjustment of date and time (24-hour military time) and remote verification of same.

16. The camera units shall be designed so that malfunctions can be easily identified and corrected. The unit shall:

i. Be capable of performing a self-test and logging and recording the results in an easily retrievable fashion.

ii. Simulate violations being recorded for testing.

iii. Provide and error signal for selected malfunctions.

iv. Record date and time of camera shutdown in the event of a malfunction.

17. The Supplier shall store only digital still or video images for citations that have been issued. Those images and/or videos must be stored the later of: ninety (90) days after the creation of such digital still or video image, or upon payment or final disposition of all matters related to a citation issued for a violation. Before purging such digital still or video images, the Supplier shall prepare a report for approval by the District to authorize the deletion of those images.

18. The camera system shall be equipped with a cellular network plan to transmit all data and imagery in real time from school buses to the cloud or data storage location.

19. The systems shall be equipped with global positioning satellite systems featuring an Open API to allow for ease of integration into any bus routing systems used by the District.

20. The camera system shall provide camera angles to record violators as they approach from both the rear and front of the school bus. Added consideration will be given to systems that can enforce violations occurring on both sides of the school bus.

21. The camera system shall possess the capability to accurately detect and record vehicle speeds at an accuracy +/- 1 mph for speeds up to 188 mph.

22. The District desires a camera system that contains a data bar entry showing speed of the target vehicle, vehicle distance from the bus when the flashing red lights and stop arm activates, length of the yellow and red flashing lights at the time of capture of the photographs or screenshots, the ability to add digitally superimposed marker to video and photographs to identify the distance of 10 feet from the front or rear of the school bus, the elapsed time of the violation from the stop arm and red flashing light activation and the school bus speed at the moment of capture of the photographs or screenshots.

Citation Photography/Screenshot Data Bar

23. Each violation photograph shall contain a clear and legible data bar atop the image. The data bar shall be positioned to avoid masking critical violation elements. The data bar shall contain the following data information for each image:

a. Date (MM/DD/YY)

b. Time (24-hour clock)

c. Elapsed Time of Violation from Stop Arm Activation

d. School bus speed

e. Speed of Target Violating Vehicle

f. Violating Vehicle Distance from Bus When Flashing Red lights are activated

g. Number of seconds (in truncated 1/10th second increments) that the amber indication was displayed.

h. Number of seconds (in truncated 1/10th second increments) that the red indication was displayed

i. Location code

j. GPS Coordinates of the vehicle

24. The system shall be capable of performing a self-test on location. A record of completed system self-tests will be kept and be made available for court evidence at the discretion of the District. Designated date elements are only necessary on one of the two photographs taken for each self-test if the self-test consists of two photographs. At a minimum, the data recorded on the self-test shall include the following:

a. Date (MM/DD/YY)

b. Time (24-hour clock)

c. The designation of test mode operation

d. The time or distance interval for the second photo image selected

e. The length of the yellow and red signal phases in the test

f. Location code

System Operation

25. A minimum of three photographs, images or video screenshots will be utilized for each violation in becoming an issuable citation. The images utilized shall adhere to the same aspect ratios of the space allotted on citation template approved by the District without any vertical or horizontal distortion of imagery. The citation template may be subject to change and images shall be able to continually adhere to undistorted presentation using new aspect ratios as needed.

26. The system shall be capable of counting the number of violations and total traffic volumes and record this data on a District-approved data storage device as well as present the data in customizable reports.

27. The camera system shall have the capability to perform internal calibration checks for accuracy and functionality and have the ability to self-diagnose and notify the Project Manager when a problem arises.

28. The Supplier shall guarantee to maintain the proposed equipment, hardware, and software, and provide spare parts, documentation, and support services for the length of the contract, including the timely incorporation of all beneficial technological and engineering modifications. The Supplier shall also guarantee that all components of the system, which might be capable of corruption by virus are virus-free and protection mechanisms are provided.

29. The Supplier shall supply the District with an interface document describing the location and medium of transfer for data to the data storage location.

30. The Supplier shall be able to provide a video clip showing the violation as it takes place clearly substantiating the violation. The clip shall show the vehicle approaching, show the signal status and the vehicle overtaking the school bus. This video clip shall include a data bar which includes the date, time, location and bus route, amber signal, red signal, the ability to digitally superimpose a marker identifying the approximate distance of 10 feet from the front or rear of bus.

31. Only the District shall decide if a citation is to be issued.

32. The system shall allow for District to quality control and review of all Supplier actions to include voids or rejected event data and overrides. The data provided shall include the individual actions of each Supplier personnel involved in processing and review.

33. The system shall be capable of generating custom, user defined, ad hoc reports that include but are not limited to financial reports, violation reports, camera performance and maintenance reports. Changes or additions to existing reports shall be completed within 2 weeks of the written notification at no cost to the District. New reports shall be completed within 4 weeks at no cost to the District.

34. The system shall provide statistical reports that contain information for events or violations within 48 hours.

35. The system shall respectively be accessible by approved District personnel both on and off- site. The system shall allow for tiered permissions for multiple user types.

36. The system shall provide a full reporting module specific to the performance of the camera system.

37. The system shall encrypt violation imagery and data at the time of capture to ensure security of primary evidence.

38. The system shall allow scanned documents to be attached to violation/citation files in the client web interface with the ability to review and print them at any time.

39. The system shall have a mechanism to allow notes to be written or recorded and attached to any violation or citation file. This feature shall have a spell check function.

Violation Processing

40. The Supplier’s system will be accessible by District personnel through a secure and encrypted connection by use of a confidential user account on a computer equipped with a high-speed Internet connection and an approved web browser.

41. District Police will have immediate access to all potential violations to determine if a citation is warranted.

42. Supplier shall supply appropriate supplies and services, including hardware and software to:

a. Store and encrypt imported digital images.

b. View violation images.

c. Track the specific reasons some images do not result in citations.

d. Facilitate second review of violation image to verify accurate registration plate entry.

e. Attach vehicle owner information to violation record.

f. Print citations with three color images - two of the vehicle and one of the registration plate - incorporated into the document. Mail out citations using first class mail.

g. Track citation payments, late fee payments, underpayments, overpayments, and payments of administrative fees.

h. Send follow-up notices for late fees, underpayments, overpayments. Mail such notices using first class mail and, if the City’s desires, email notification. However, first class mailing is the primary form of notification.

i. Track telephone inquiries and other such contacts with relevant violation information.

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