4BW-21-A-0005-A0005.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. AMENDMENT/MODIFICATION NO. 2. EFFECTIVE DATE 3. REQUISITION NO. PAGE

4. ISSUED BY 5. ADMINISTERED BY (If other than Item 4)

6. SUPPLIER NAME AND ADDRESS 7A. AMENDMENT OF SOLICITATION NO.

7B. DATED (SEE ITEM 9)

8A. MODIFICATION OF CONTRACT / ORDER NO.

8B. DATED (SEE ITEM 10)

9. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing items 6 and 13 and returning is extended. is not extended. Offerors must acknowledge

10. THIS ITEM APPLIES ONLY TO MODIFICATION OF CONTRACT / ORDER IN ITEM 8A. IT MODIFIES THE CONTRACT/ORDER NO. AS SET FORTH IN ITEM 11.

A. THIS CHANGE IS ISSUED PURSUANT TO CLAUSE: (Specify clause by number and name)

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO THE AUTHORITY OF MUTUAL AGREEMENT.

D. OTHER: (Specify type of modification and authority)

E. IMPORTANT: Supplier is not, is required to sign this document and return

1 8 0005 07/12/2021

National Programs Facility Services CMC United States Postal Service 6 Griffin Road North

4BFNPT

Windsor CT 06006-7002

(860) 285-7322

National Programs Facility Services CMC United States Postal Service 6 Griffin Road North

4BFNPT

Windsor CT 06006-7002 x

11. DESCRIPTION OF AMENDMENT/MODIFICATION

number. YOUR OFFER MAY BE REJECTED IF ACKNOWLEDGEMENT OF THIS ADMENDMENT IS NOT RECEIVED AT THE PLACE DESIGNATED AND PRIOR TO THE HOUR AND DATE

SPECIFIED. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or email, provided each letter or email makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or email which includes a reference to the solicitation and amendment x x

4BW-21-A-0005

copies to the issuing office.

07/12/2021

OF

JODI K. GAY

The above numbered Solicitation is amended as set forth in Items 7A and 11. The hour and date specified for receipt of Offers

TELEPHONE

EMAIL

EMAIL

TELEPHONE FAX

FAX

CODE

CODE

CODE

copies of 3 jodi.k.gay@usps.gov

AMENDMENT NO.0005 IS BEING CREATED TO ANSWER QUESTIONS SUBMITTED TO THE POSTAL SERVICE FOR

FURTHER CLARIFICATION AS FOLLOWS:

1. THE RFP DOCUMENT SPECIFIES AN FFP AGREEMENT SECTION C.1 OF THE SCOPE OF WORK REQUIRES

THE CONTRACTOR TO SUBMIT THE FOLLOWING: A.) A START-UP BUDGET FOR APPROVAL, B. AN ANNUAL

BUDGET FOR APPROVAL, C. PROVIDE A QUARTERLY OPERATING STATEMENT.

THESE REQUIREMENTS ARE NOT TYPICAL FFP CONTRACT AGREEMENT. IN FACT OTHER IN SECTION C OF

THE RFP ARE MORE TYPICAL OF A TRADITIONAL PROPERTY MANAGEMENT AGREEMENT WHERE ALL DIRECT

EXPENSES ARE REIMBURSABLE AND FLUCTUATES BASED ON DEMAND.

Continued ...

14. UNITED STATES POSTAL SERVICE (CO's Name, Date, Signature)13. SUPPLIER (Name, Date, Signature)

Except as provided herein, all terms and conditions of the document referenced in Item 7A or 8A, as heretofore changed, remain unchanged and in full force and effect.

12. ACCOUNTING DATA A. AWARD PAYMENT TERMS B. NET CHANGE

EMAIL:

TELEPHONE:

EMAIL:

TELEPHONE:

TITLE: TITLE:

RS21C0

Highlight

RS21C0

Highlight

ITEM NO. DESCRIPTION OF GOODS/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

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CONTRACT/ORDER NO.

EFFECTIVE DATE

AWARD/ MASTER CONTRACT NO SOLICITATION NO.

ISSUE DATE

SOLICITATION

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4BW-21-A-0005

PLEASE CLARIFY THAT THE CONTRACT WILL BE FFP AND

THAT THE ANNUAL BUDGETS FOR RECURRING WORK WILL

BE SET BASED ON THE FFP CONTRACT VALUES.

ANSWER: THE CONTRACT WILL HAVE TWO (2) CLINS. THE

FIRST FOR IDENTIFIED FIXED SERVICES. THE SECOND

CLIN WILL BE FOR ANY REPAIR AND ALTERATION WORK

REQUIRED BY THE FACILITY.

2. SECTION D.H STATES THAT THE USPS WILL BE

RESPONSIBLE FOR THE REPAIRS OUTSIDE OF THE NORMAL

BUDGET ITEMS. IN AN FFP CONTRACT THE CLIENT

TYPICALLY ESTABLISHED A LIMIT OF LIABILITY FOR

REPAIRS. FOR EXAMPLE, WITH MANY OF OUR FFP

CONTRACTS, WE ARE RESPONSIBLE FOR THE FIRST

$2,500.00 OF REPAIRS. REPAIRS THAT EXCEED THE

DEFINED LIMIT OF LIABILITY ARE THE RESPONSIBILITY

OF THE CLIENT.

PLEASE CLEARLY DEFINE A LIMIT OF LIABILITY FOR

REPAIRS SO THAT WE CAN FACTOR THIS COST INTO OUR

FFP PROPOSALS?

ANSWER: THE POSTAL SERVICE WILL BE RESPONSIBLE

FOR ANY COSTS OF REPAIRS OUTSIDE OF NORMAL BUDGET

ITEMS WITH THE WRITTEN PERMISSION OF THE

CONTRACTING OFFICER¿S REPRESENTATIVE.

3. CAN THE USPS PROVIDE NAMES OF THE INCUMBENT

SERVICE PROVIDERS FOR THE FOLLOWING SERVICES?

JANITORIAL - FIRST MAINTENANCE

LANDSCAPING - LANDCARE

SNOW REMOVAL - CURRENT CONTRACTOR IS RESPONSIBLE

FOR SNOW REMOVAL WITH USPS OWNED EQUIPMENT. SNOW

EQUIPMENT REPAIRS/MAINTENANCE ARE THE

RESPONSIBILITY OF THE CONTRACTOR.

WINDOW CLEANING - LANDERS WINDOW

WATER TREATMENT - CHEMSEARCH

4. N/A

5. N/A

6. PLEASE PROVIDE AN EDITABLE COPY OF THE PS FORM

8203 (MAY 2020)

Continued ...

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SOLICITATION

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4BW-21-A-0005

ANSWER: WE DOE NOT PROVIDE EDITABLE COPIES OF

POSTAL SERVICE FORMS.

7. ARE THE US MARSHALL RESPONSIBLE FOR THE O&M OF

THE SCREENING EQUIPMENT THEY USE?

ANSWER: YES.

8. PLEASE DEFINE THE RESPONSIBILITY OF THE

CONTRACTOR FOR THE ITEM LISTED AS FUEL?

ANSWER: FUEL USAGE FOR GAS POWERED EQUIPMENT, RED

DIESEL FOR THE GENERATOR.

PLEASE DEFINE THE RESPONSIBILITY OF THE

CONTRACTOR FOR THE ITEM LISTED AS TELEPHONE?

ANSWER: CONTRACTOR - OFFICE LANDLINE, ENGINEERING

OFFICE PHONES, FAX, CELL PHONES, AND INTERNET.

PLEASE DEFINE THE NUMBER OF PAINTING REQUESTS AND

THE SQUARE FOOTAGES TO BE PAINTED IN ORDER TO

DETERMINE IF DAVIS-BACON ACT WAGES APPLY?

ANSWER: PAINTING IS "AS-NEEDED" AND AREAS SIZE IS

DETERMINED AT THE TIME OF REQUEST. THE DISTRICT

COURTS, US MARSHALL SERVICE, US PROBATION, WORK

THROUGH THE GSA AND A LOCAL VENDOR FOR THEIR

PAINTING COSTS/NEEDS. PAINTING FOR UP-KEEP AND

AESTHETICS IS THE REMAINDER OF THE BUILDING IS ON

AN AS-NEEDED BASIS.

PLEASE PROVIDE THE FOLLOWING FOR TRASH REMOVAL -

NUMBER OF CONTAINERS/COMPACTORS? SIZE OF

CONTAINERS/COMPACTORS. TONNAGE OF WASTE REMOVED

ANNUALLY? NUMBER OF PICK-UPS PER WEEK.

ANSWER:PAPER RECYCLING ENTIRE BUILDING INCLUDING

USPS: CARDBOARD COMPACTOR USPS OWNS THE

COMPACTING UNIT, A LOCAL VENDOR SERVICES 40 YD

CONTAINER. EMPTIED APPROXIMATELY EVERY 6 WEEKS

FIVE - 96-GAL PAPER RECYCLE TOTES ON 2M, 3RD &

4TH FLOOR FOR COURT USE (EMPTIED WEEKLY),

BOTTLES/CANS RECYCLING (ENTIRE BUILDING INCLUDING

USPS, FOUR - GAYLORD BINS (48 X 40 X 36") W

CASTERS, EMPTIED 1-2 TIME/YEAR, TRASH (ENTIRE

BUILDING INCLUDING USPS), TRASH COMPACTOR 40 YD

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CONTRACT/ORDER NO.

EFFECTIVE DATE

AWARD/ MASTER CONTRACT NO SOLICITATION NO.

ISSUE DATE

SOLICITATION

07/12/2021 07/12/2021

4BW-21-A-0005

EMPTIED APPROXIMATELY EVERY 5-6 WEEKS, OPEN TOPS,

RANGE FROM 20-40 YD, AS NEEDED,E-WASTE, ON AN

AS-NEEDED BASIS FOR CBRE ONLY. COURTS IT DEPT

TAKE CARE OF THEIR OWN E-WASTE

9. N/A.

10. PLEASE PROVIDE THE ADDITIONAL FEATURES THAT

WILL NEED TO BE (PURCHASED, ALONG WITH THE BASE

LICENSE FOR THE CONTRACTOR MUST HAVE TO USE THE

EXISTING PORTAL OWNED MAINTENANCE REPORTING AND

SCHEDULING SYSTEM (MICRO MAIN)

ANSWER: PLEASE CONTACT DARREN GERMAN AT

MICRO-MAIN AT 512.328.3235, EXT.117.

11. THE CONTRACTOR SHALL PROVIDE AN ON-SITE,

FULL-TIME FACILITY MANAGER AVAILABLE DURING ALL

HOURS (24HRS., 7 DAYS A WEEK.) DOES THE

GOVERNMENT INTEND FOR A FACILITY MANAGER TO BE

PHYSICALLY PRESENT 24HRS., 7 DAYS A WEEK, OR BE

ON-SITE DURING NORMAL BUSINESS HOURS AND

AVAILABLE ON-CALL 24/7? PLEASE PROVIDE THE

EXPECTED SCHEDULE FOR THE FACILITY MANAGER?

ANSWER: ON-SITE DURING BUSINESS HOURS MONDAY ¿

FRIDAY, ON-CALL 24/7.

12. PLEASE PROVIDE A LIST SHOWING THE TYPE

(MAKE/MODEL) OF ALL LOCKS THE FACILITY MANAGER

WILL BE RESPONSIBLE FOR MAINTAINING.

ANSWER: THERE ARE SEVERAL HUNDRED LOCKS ON EACH

FLOOR. TENANTS ARE RESPONSIBLE FOR SOME OF THE

LOCKS WITHIN THEIR OFFICE AREAS. OTHERWISE A

LOCAL LOCKSMITH WHO IS A TRUSTED ENTITY TO

PERFORM THESE SERVICES.

13. PLEASE CLEARLY DEFINE A LIMIT OF LIABILITY

FOR REPAIRS, SO THAT WE CAN FACTOR THIS COST INTO

OUR FFP PROPOSAL.

ANSWER: THE POSTAL SERVICE PAYS FOR REPAIRS.

THERE IS NO LIMIT OR THRESHOLD THAT THE SUPPLIER

IS RESPONSIBLE FOR.

14. WILL THE CONTRACTOR BE RESPONSIBLE FOR THE

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COSTS ASSOCIATED WITH THE ANNUAL INSPECTION AND

MONITORING OF THE FIRE SYSTEM?

ANSWER: YES.

15. OUTSOURCED TO ONECIS, IS THE CONTRACTOR

RESPONSIBLE FOR THIS COST?

ANSWER: NO.

16. AUTOMATIC PROTECTION SYSTEMS CORP. TO INSPECT

ALL FIRE EXTINGUISHERS AND REPLACE TAGS - IS THE

CONTRACTOR RESPONSIBLE FOR THESE COSTS?

ANSWER: YES.

17. WHEN THE RUNNING TIME REACHES 2500 HOURS

TRANE WILL BE CALLED OUT TO DO AN OIL ANALYSIS.

IS THE CONTRACTOR RESPONSIBLE FOR THIS COST?

ANSWER: YES.

18. TOOLS AND EQUIPMENT - DOES THE GOVERNMENT OWN

ANY OF THE SHOP TOOLS?

ANSWER: YES, ALL SHOP TOOLS.

19. CAN THE GOVERNMENT PROVIDE THE ANNUAL NUMBER

OF WORK ORDERS (SERVICE ORDERS) FOR THE PREVIOUS

TWO YEARS?

ANSWER: WORK ORDERS ARE CONSIDERED INSPECTIONS,

TENANT REQUESTS, REPAIRS AND AVERAGE 3,376 A YEAR.

20. CAN THE GOVERNMENT PROVIDE THE ANNUAL NUMBER

OF UNSCHEDULED WORK ORDERS (SERVICE ORDERS)

WITHIN THE LIMIT OF LIABILITY FOR THE PREVIOUS

TWO YEARS BY TRADE HVAC, ELECTRICAL, PLUMBING,

CARPENTRY, PAINING ETC.

ANSWER: MOST WORK ORDERS ARE COMPLETED BY

IN-HOUSE ENGINEERING STAFF. UNSCHEDULED WORK

ORDERS ARE ISSUED THROUGH A LOCAL VENDOR.

21. CAN THE GOVERNMENT PROVIDE THE AVERAGE HOURS

PER UNSCHEDULED WORK ORDER/SERVICE CALL?

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ANSWER: MOST WORK ORDERS ARE COMPLETED BY

IN-HOUSE BY ENGINEERING STAFF. UNSCHEDULED WORK

ORDER HOURS/COSTS VARY BASED ON THE SEVERITY OF

THE ISSUE.

22. CAN THE GOVERNMENT PROVIDE THE AVERAGE COST

PER UNSCHEDULED WORK ORDER/SERVICE CALL?

ANSWER: VARIES WITH EACH VENDOR AND IS PROPRIETY

INFORMATION.

23. WHEN WAS THE LAST 3-YEAR ELECTRICAL

SWITCHGEAR (CLEAN AND TIGHTEN) TEST PERFORMED?

ANSWER: WE DO AN IR EVERY OTHER YEAR. LAST ONE

DONE 12/2020. DON¿T OPEN THE SWITCHGEAR UNLESS

THERE IS A PROBLEM. ALL THE NFPA70E JOBS ARE

OUTSOURCED.

24. CAN THE GOVERNMENT PLEASE PROVIDE THE TOTAL

ANNUAL MAKE UP FOR EACH COOLING TOWER?

ANSWER: THIS WOULD REQUIRE EXTENSIVE WATER USAGE

REPORT ANALYSIS NOT AVAILABLE AT THIS TIME.

25. CAN THE GOVERNMENT PROVIDE THE NUMBER OF

CLOSED WATER LOOP, HOT AND COLD?

ANSWER: 1 COLD, 2 HOT.

26. CAN THE GOVERNMENT PROVIDE THE VOLUME OF

WATER TREATED WITHIN THE CLOSED LOOPS?

ANSWER: 23,000 GALLONS.

27 & 28. CAN THE GOVERNMENT PROVIDE THE ACREAGE

OF GRASS TO BE MAINTAINED (CUT, TRIMMED, EDGE,

FERTILIZED)?

ANSWER: SUGGEST GOING TO GOOGLE EARTH AND

SEARCHING 333 W. 4TH STREET FOR A BUILDING

VISUAL, THE BUILDING IS 408¿X 203¿. 4TH

STREET/SOUTH SIDE OF THE BUILDING (408¿) HAS ¿

5-6 FLOWER BEDS, LAWN AND YAUPON HOLLIES AND A

COUPLE OF LARGE OAK TREES. DENVER AVENUE

15-MINUTE POSTAL PARKING/EAST SIDE (203¿) ¿ HALF

OF THE WIDTH OF THIS SIDE OF THE BUILDING IS LAWN

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AND YAUPON HOLLIES. THE REMAINING AREAS ARE

ONSITE PARKING.

29. DOES THE GOVERNMENT ALREADY HAVE A PM

SCHEDULE IN THE CMMS THAT IS SET-UP FOR DAILY,

WEEKLY, MONTHLY, QUARTERLY, SEMI-ANNUAL, ANNUAL,

3-YR., 5YR. PM ETC.? ARE YOU REQUESTING THAT THE

CONTRACTOR REDO THE SCHEDULE ALREADY IN THE CMMS?

ANSWER: YES. THE CONTRACTOR WILL BE RESPONSIBLE

TO REVIEW/REVISED SUGGESTED SCHEDULES.

30. CAN USPS CLARIFY WHETHER OR NOT SWITCHGEAR

MAINTENANCE IS WITHIN THE CONTRACTOR'S SCOPE?

ANSWER: SWITCHGEAR MAINTENANCE IS THE

RESPONSIBILITY OF THE CONTRACTOR.

31. PLEASE CLARIFY WHETHER ELEVATOR MAINTENANCE

IS IN SCOPE?

ANSWER: THE POSTAL SERVICE WILL HANDLE THE

INSPECTIONS. ELEVATOR MAINTENANCE IS PART OF THE

CONTRACTOR'S RESPONSIBILITY.

SITE VISITS MUST BE COMPLETED BY MONDAY, AUGUST

23, 2021, 5:00PM ET.

THE QUESTION AND CLARIFICATION PHASE OF THE

SOLICITATION WILL CLOSE ON TUESDAY, AUGUST 24,

2021, 5:00PM ET.

MANY OF THE QUESTIONS ARE REPETITIVE WITH

RESPONSES FOUND IN THE PREVIOUS FOUR (4)

AMENDMENTS. PLEASE MAKE SURE YOU HAVE RECEIVED

AND REVIEWED ALL AMENDMENTS ISSUSED UNDER THE

SOLICITATION.

THE POSTAL SERVICE HAS RECEIVED A NUMBER OF

QUESTIONS ASKING FOR FURTHER CLARIFICATION.

BECAUSE OF THE NUMBER OF QUESTIONS, RESPONSES

WILL BE PROVIDED IN AMENDMENT NO.0006 AND WILL BE

PUBLISHED ON SAM.GOV AND ON THE COUPA PLATFORM.

THE EVENT HAS NOW BEEN UPLOADED TO THE COUPA

PLATFORM UNDER EVENT #872. IF YOU HAVE REGISTERED

IN THE COUPA PLATFORM AS REQUESTED IN THE BASE

8 8 CONTINUATION SHEET

PAGE OFREQUISITION NO.

CONTRACT/ORDER NO.

EFFECTIVE DATE

AWARD/ MASTER CONTRACT NO SOLICITATION NO.

ISSUE DATE

SOLICITATION

07/12/2021 07/12/2021

4BW-21-A-0005

SOLICITATION, PLEASE SEND AN E-MAIL TO

paul.a.digrassi@usps.gov STATING THAT YOUR FIRM

IS NOW REGISTERED. PLEASE INCLUDE THE COMPANY

NAME THAT YOU ARE REGISTERED UNDER. THE SAM.GOV

WEBSITE WILL ALSO CONTINUE TO BE UPDATED WITH

AMENDMENTS AS WELL.

THE SOLICITATION CLOSE DATE HAS BEEN EXTENDED TO

MONDAY, SEPTEMBER 06, 2021.

************ NOTICE TO OFFERORS *************

PLEASE COMPLETE HIGHLIGHTED BOXES 6 AND 13.

ONCE COMPLETED, PLEASE SCAN AND E-MAIL OR FAX

BACK THIS COMPLETED AMENDMENT NO.0004 TO

650.357.6746, OR E-MAIL AT paul.a.digrassi@usps.gov.

Period of Performance: 10/01/2021 to 09/30/2024