1 RFQ 480207.pdf

February 2025 AMS-Template-003 Rev. 4

Procurement & Property Management Division Building SUSC P.O. Box 5000

Upton, NY 11973-5000 Phone 631-344-2762 bclemmer@bnl.gov managed by Brookhaven Science Associates for the U.S. Department of Energy www.bnl.gov

September 18, 2026

REQUEST FOR QUOTE (RFQ) NUMBER: 480207

DESCRIPTION: Serials Subscription Services

Issued By:

Brookhaven Science Associates, LLC Brookhaven National Laboratory P.O. Box 5000 Upton, NY 11973-5000

Buyer/Contracts Specialist:

Name: Blake Clemmer Telephone No.: 631-344-2762 Email: bclemmer@bnl.gov

Ship To Address:

Brookhaven National Laboratory Receiving: Bldg. 98 Rochester Street Upton, New York 11973-5000

Anticipated Freight Terms:

N/A

Anticipated Period of Performance: 11/01/2026

– 10/31/2027. There will be a total of four (4) exercisable option years at the unilateral discretion of BSA. If all option years are exercised the final performance end date would be 10/31/2031.

Questions Due Date: September 25, 2026 @

11:59 PM ET.

Quote Due Date & Time: October 04, 2026 @

11:59 PM ET.

Contract Type: Firm-Fixed Price (FFP) Payment Terms: TBD

*Brookhaven is a tax-exempt entity.

1.0 INTRODUCTION

Brookhaven Science Associates, LLC (herein known as “BSA”), operator of Brookhaven National Laboratory (BNL) under a Prime Contract (DE-SC0012704) with the U.S. Department of Energy (DOE), herewith solicits your quote for the subject requirement as outlined in the Enclosure A, Draft Contract 471674.

NAICS: The North American Industry Classification System (NAICS) Code for this RFQ is 519290 - Web Search Portals and All Other Information Services. The stated size standard is 1,000 employees. The stated size shall be the sole determining factor as to classification (small or large business) of an Offeror. It is the responsibility of the Offeror to affirm its Representations and Certifications and size status are accurate and up to date in the System for Award Management (SAM) (www.SAM.gov).

This procurement is being solicited as a small business set aside.

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2.0 SCOPE OF WORK

The Offeror shall provide Serial Subscription Services in strict accordance with the attached Draft Contract 480207 (Enclosure A).

2.1 QUALIFIERS

1) Is the offeror capable of supplying BSA’s new subscriptions and renewal orders at the lowest publisher’s subscription rate applicable, at the time of order (reflecting any pricing tiers, and discounts offered by the publisher including those to Government Customers)?

If yes, the offeror shall fill out the Sample Title List (showing example titles that may be purchased by BSA through a serials vendor) as follows: Enter prices for titles and package titles that can be ordered and supplied based on the lowest publisher's subscription price applicable to BSA for the 2026 calendar year, except for those where the publisher's price is grayed out. Titles that are grayed out in the "2026 Publisher's Price" column have consortia/BSA-negotiated prices for which an invoice will be sent to the contractor for payment on BSA's behalf.

2) Is the offeror capable of providing monthly itemized invoices sortable by ship-to and account number chargeable that include at least: Bill-to and Ship-to addresses, account number of fund ID chargeable, Contract number, Order number to publisher, Title or Package name, Format, Quantity, Subscription period, based on Contractor data, ISSN, Price plus other charges, Price status (if relevant)?

If yes, the offeror shall provide two sample invoices that include these elements.

3) Is the offeror capable of providing an online renewal review list from their online serials management system, available for export in MS Excel format by BSA that is sortable by “ship to” address, alphabetically list all subscription titles ordered, and shall contain Complete "Bill to" and "Ship to" addresses, Account numbers chargeable (BSA provided based on internal departments/divisions), Title/Package Name, Publisher, Quantity per subscription, Subscription period based on BSA data, ISSN-International Standard Serial Number (when available), Format (e.g., print, electronic), Price (containing the latest known publishers' rates, including service charge and/or discount), Status of the subscription (such as bill later, non-cancelable, slow publication), Publication frequency, All additional titles which may not be due for renewal but which are on record for a specific Consignee, and an 80-character capacity local information field or fields for storing unique data for each title (e.g., internal fund accounting, subject identification, and BSA assigned numbers)?

If yes, the offeror shall provide evidence of this capability by providing screenshots of the online version of the list, and sample renewal lists in MS Excel format, from two customers.

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4. Does the offeror have previous experience providing serials subscription services for customers with a similar size, complexity, and scope?

If so, the offeror shall provide two references (including name, phone number, and email address) that we may contact to discuss their customer experience regarding the offeror and their capabilities.

Failure to provide the above information will render your offer non-responsive.

3.0 BASIS OF AWARD

BSA will make award to the responsive and responsible Offeror who submits the lowest total price and who meets all of BSA’s technical requirements and RFQ Qualifiers (in 2.1), as stated herein. Total price, including options, will be evaluated to determine the lowest price.

The resultant award shall be subject to the terms & conditions of Enclosure A.

An Offeror that takes exceptions to BSA terms & conditions or fails to provide all requirements of this RFQ may be deemed non-responsive and may not be considered for award.

4.0 FORMS OF QUOTATION AND MANNER OF SUBMISSION

A complete quotation, including the signed Quotation Pricing Sheet (Enclosure C), must be received by BSA no later than the due date and time listed on page 1 of this RFQ. Please ensure you add your SAM UEI Number to Enclosure C where stated.

Any offer received after this time and date may not be considered. Quotations will be opened in private. Quotations, including their withdrawal or modification, received after the closing date shall be considered late. Such responses will only be considered for award if it is in BSA’s best interest to do so.

BSA will only accept email submissions of formal quotations:

Email submissions must include the signed Quotation Pricing Sheet

(Enclosure C). Emails will be sent to Contracts Specialist listed on page 1 of this RFQ with the BSA RFQ Number 480207 in the Subject Line.

All questions must be submitted via email. Replies to questions will be provided in writing and, if considered to be of general interest, will be transmitted to all other Offerors.

5.0 PRICING AND SUPPORTING DOCUMENTATION

5.1 Pricing Quotation and Supporting Documentation:

The Offeror shall complete and return the Quotation Pricing Sheet (Enclosure C) attached to this document. Prices shall be all inclusive and quoted in U.S.

dollars, FOB, Brookhaven National Laboratory, Upton, Long Island, New York (freight included), including any import duties, customs, and associated costs, if applicable.

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5.2 System For Award Management (SAM):

In order to support DOE reporting requirements, BSA requires all its vendors/contractors to be registered in the U.S. Government supplier database entitled System for Award Management (SAM) with their Unique Entity ID number (UEI #). Registration can be performed online at www.SAM.gov. If not already registered, please register as soon as possible since failure to do so may preclude BSA from doing business with your organization. Please note that there is no charge for SAM registration. When registering, you are strongly urged to copy and paste www.SAM.gov onto your browser address rather than utilizing your search engine. Utilizing your search engine may redirect you to an erroneous site. You may obtain assistance in completing your registration by contacting the Federal Help Desk at 866-606-8220 or by contacting your local APEX Accelerator Representative (formerly known as the Procurement Technical Assistance Center (PTAC), which can be found at https://napex.us.

* Foreign vendors are not required to be registered in SAM but must fill out AMS-Form-050 (Enclosure B).

5.3 Representations and Certifications:

AMS-Form-050 (Enclosure B) is only required for vendors that are not currently active and registered in SAM.gov. A current copy (less than 12 months prior to the date of solicitation) of Supplier Specific Representations & Certifications AMS-Form-050 (Enclosure B) must be on file with BSA’s Procurement and Property Management (PPM) Division before a purchase order/contract can be placed. The attached AMS-Form-050 (Enclosure B) has been included for informational purposes. At the time of award, the successful Offeror will be asked to complete AMS-Form-050 (Enclosure B) if it is not already on file.

6.0 FAIR LABOR STANDARDS

The anticipated awarded contract/PO will be subject to U.S. Department of Labor Wage Determination No. 2015-4157, Revision No. 32 dated 07/30/2026. The Occupation Codes and corresponding rates established under the Service Contract Act (SCA) shall apply for all positions proposed. However, Section 13(a)(l) of the FLSA provides an exemption from both minimum wage and overtime pay for employees employed as bona fide executive, administrative, or professional employees. Job titles do not determine exempt status. In order for an exemption to apply, an employee's specific job duties and salary must meet all the requirements of the Department's regulations. For additional information, visit the Wage and Hour Division Website: https://www.dol.gov/agencies/whd and/or call the toll-free information and helpline, available 8 a.m. to 5 p.m. in your time zone, 1-866- 4USWAGE (1-866-487-9243). When state law differs from the federal FLSA, an employer must comply with the standard most protective to employees. Links to your state labor department can be found at www.dol.gov/agencies/whd/contact/local-offices.

7.0 OTHER REQUIRED FORMS AND DOCUMENTS

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At the time of Award, the successful Offeror will be required to complete the following forms:

Vendor ACH Authorization Form, Enclosure D.

W-9 Form, Enclosure E.

W-8 Form, Enclosure F, will need to be completed in lieu of the W-9

Form, only if Vendor is foreign.

9.0 CLOSURE

We trust that the information contained herein is sufficient to permit your company to prepare a complete and definitive quotation; however, should you have any questions, please contact the undersigned.

Enclosures: A. Draft Purchase Order/Contract B. AMS Form 050 Reps and Certs C. AMS Form 043 Quotation Pricing Sheet D. Vendor ACH Authorization Form E. W-9 Form (Domestic Vendors) F. W-8 Form (Foreign Vendors only)