FED-STD-123H.docx

ATTACHMENT A

MARKING GUIDE

Government contracting laws require contracting officers to include the clause at 552.211-73, Marking, in solicitations and contracts for supplies when deliveries may be made to both civilian and military activities and the contract amount is expected to exceed the simplified acquisition threshold. The clause states:

552.211-73 MARKING (FEB 1996) 511.204(b)(1)

(a) General requirements. Interior packages, if any, and exterior shipping containers shall be marked as specified elsewhere in the contract. Additional marking Requirements may be specified on purchase orders issued under the contract. If not otherwise specified, interior packages and exterior shipping containers shall be marked in accordance with the following standards.

(1) Deliveries to civilian activities. Supplies shall be marked in accordance with Federal Standard 123, edition in effect on the date of issuance of the solicitation.

(2) Deliveries to military activities. Supplies shall be marked in accordance with Military Standard 129, edition in effect on the date of issuance of the solicitation.

(b) Improperly marked material. When Government inspection and acceptance are at destination, and delivered supplies are not marked in accordance with contract requirements, the Government has the right, without prior notice to the Contractor to perform the required marking, by contract or otherwise, and charge the Contractor, therefore at the rate specified elsewhere in this contract. This right is not exclusive, and is in addition to other rights or remedies provided for in this contract.

Federal Standard 123, Marking for Shipment (Civil Agencies) is now in revision H. Military Standard 129, Military Marking for Shipment and Storage, is now in revision P and Change Notice 4. Both documents establish the requirements for marking unit, intermediate, and exterior (transport/shipping) packages, and unit loads.

These standards require suppliers to correctly mark shipments of supplies at all levels of packaging - including the unit pack, carton, case and pallet. Marking include the application of numbers, letters, labels, tags, symbols, or colors to provide identification and to expedite handling during shipment and storage. The following are some illustrations of how marking should be when contractors ship to both civilian and military agencies:

Marking per FED-STD-123

Marking for Shipment to (GSA), and to other civil agencies shall be as shown below in the figures:

· Marking shall be clear, legible, permanent, and in English

· Marking shall be located at least on one side or face of the package. The preferred side or face is the end panel, but any of the four faces of a carton may each display the complete marking requirements

· Marking shall be orientated in a palletized load so that it is visible to the handler

· Transport packages and unit loads shall not be marked on the top or bottom of the carton.

· Material regulated by Federal law or regulation shall be marked in accordance with those requirements.

· Labels and tags shall be securely attached to the item or package when the surface will not support the necessary marking.

· The marking order sequence shown is preferred, but not mandatory.

· Each palletized or unitized load shall have two labels affixed on adjacent sides of the load (Para. 4.1.3).

· Transport Packages when consolidated into Unit Loads Moving in full Truckload or Carload Shipments containing one NSN shall be marked as a transport package except that consignor and consignee marking is not required on either transport packages or unit loads (Para.4.1.4).

· The shipping label with the consignor and consignee information shall be located on two unit loads closest to the door of the truck or carload shipment (Para.4.1.4)

· Special Marking requirements such as TCN is described in Paragraph 4.3

· Pictorial marking is described in Paragraph 4.4

· Barcode marking specifications is described in paragraph 4.5

Figure 1: Unit and Intermediate marking per Fed -STD-123

Figure 2: Transport package marking per Fed -STD-123

Figure 3: Palletized loads shall have two adjacent shipping labels showing the information below

PUllCJD\SE OBDER NUMBER NJ\TIONJU. STOCK NUMBER SJCl:P TO

PROM

DllTE

NUMBER OE PIECES

WEIGHT

CUBE

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