47QMCA26R0030_Amendment 0002_2026-03-24.pdf

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47QMCA26R0030

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1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

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47QMCA

WASHINGTON DC 20405

1800 F STREET, NW

AUTOMOTIVE CENTER

GSA/FAS

03/24/20260002

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

02/12/2026

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

47QMCA26R0030 - Zone 4 Auction and Marshalling Support Services Guam

Amendment 0002 adds appendices A through D, which were not included with the Statement of

Work. The solicitation closing date is extended to 3:00 PM CDT on March 31, 2026. Please be sure to complete field 8 above, then sign and return a copy of this amendment with your quote.

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Jeffrey Whelpley

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

Appendix A: Post-sale Documentation

# Description

Documentation to Provide Buyer

1 Bill of sale (GSA provided or approved buyers receipt/block ticket)

Original SF97-1 signed by the appropriate government official (GSA will define the data elements required to be printed on the form and any applicable branding)

Any disclosure statements required for special vehicles (e.g., non CARB compliant disclosures for diesel vehicles in the state of California, etc.)

4 Any tax incentive forms or certificates of exemption applicable for state tax abatement

5 Gate pass and related release documentation as required

Documentation to Send to Other GSA-Designated Contractor

Bill of sale (GSA provided or approved buyers receipt/block ticket)

Original SF97-1 signed by the appropriate government official (GSA will define the data elements required to be printed on the form and any applicable branding)

3 Buyer information

4 Proof of payment

5 Copy of credit card receipt(s), if applicable

Post-Sale File Documentation required for all vehicle sales

1 SF97-1

2 Copies of all voided SF97-1 forms

Bill of sale (GSA provided or approved Contractor’s buyer receipt/block ticket by sale item run number numerical order)

4 Credit card processing system payment receipts

5 Credit card processing system summary reports

Reconciliation (GSA Form 3169, Reconciliation of Sale of Government-Owned Personal Property) signed by the Contractor’s authorized representative and GSA’s Sales Contracting Officer (SCO)

7 Bidder registration documents

8 Signed recorder’s sheet

9 Sale catalog

10 License plate tracking log

11 Equipment disposal log

12 Compressed Natural Gas (CNG) tank inspection forms

13 All marketing materials

14 Vehicle sales data (e.g., sales proceeds data, etc.)

Additional In-Lane Post-sale File Documentation

1 Copy of Concurrent Live Broadcast Remote Consignor Virtual Lane Recording

2 Copy of Concurrent Live Broadcast report

3 Audio-Visual Recording

Appendix B: Minimum Sales eIMS System Requirements

The Contractor’s eIMS system must have the following features and capabilities:

Password protected, web-based, and have 24/7 availability. The Contractor must notify GSA in advance of scheduled maintenance resulting in unavailability.

Allow authorized GSA personnel to carry out all required transactional processes.

Data integrity that will not allow any overlay of that information for any reason.

Allow segregating inventory being assigned by GSA Region/Zone, GSA FMC, or GSA ordering office as requested by GSA.

Automated pick-up order process for marshalled and sales vehicles through file upload.

Generate canned and ad hoc reports to include:

Inventory reports of vehicles scheduled for pick-up, vehicles in current inventory, vehicles available for sale, vehicles on sale, vehicles sold, vehicles redeemed (removed from the Contractor custody but not sold).

Detail reports of vehicle data, pick-up location data, vehicle notes, Electronic Condition Report (ECR) damage line items, suggested repairs, approved repairs, invoice charges data, vehicle inventory tracking history, and marshalling/sales data.

Detail reports of damage estimates and approved repairs.

Retain a history of vehicle data, pick-up location data, vehicle notes, ECR damage line items, suggested repairs, approved repairs, invoice charges data, vehicle tracking history, and what has been sold or moved to redeemed inventory status (removed from Contractor custody but not sold) for a period of 75 months after sale or redemption of the vehicle.

Allow upload of ECRs for viewing by GSA.

Allow GSA to electronically authorize repair approvals for each individual line item mentioned on the ECR and capture the date and identification of the approver.

Allow the Contractor suggested maintenance/repairs for individual vehicles for review by GSA.

Allow notes to be added by both the Contractor and GSA to individual vehicle records in active inventory status (not archived records).

Digital image storage (e.g., but not limited to, ¾ beauty shot of the vehicle, supplementary vehicle shots, damages, etc.). This includes damages prior to repair or reconditioning. Images must be retained for a minimum of six (6) months after the vehicle has been sold or redeemed from the inventory.

Record archiving (lock records for editing) after a period of 90 calendar days of inactivity (e.g., vehicle sold, moved to redeemed inventory, notes, etc.).

Appendix C: Electronic Condition Report (ECR) Requirements

The ECR must include, but is not limited to:

Vehicle description (VIN, year, make, model, subseries, odometer reading, vehicle options, color, fuel type, engine details, tire size, tire tread depth, etc.).

Full vehicle condition (interior/exterior, cosmetic, mechanical, body, glass, tires, and accessory deficiencies) and condition grade. The Contractor should follow National Auto Auction Association (NAAA) Vehicle Condition Grading Scale guidelines for condition grade.

Damage detail and severity, including but not limited to:

Exterior - body damage, structural damage (current and prior damage), dings, dents, scratches, holes in roof for auxiliary equipment, front & rear bumper, windshield chips & cracks, side mirrors broken/missing, door handles missing/broken, prior body repairs, poor previous repair, and excessive rust or corrosion.

Interior - carpet tears & stains, rearview mirror detached from windshield or missing entirely, seat tears & stains, holes in dash, torn or loose headliner, mismatched seats, seatbelts

Missing equipment - radios, antenna, spare tire, lug wrench, jack & handle, hubcaps, arm rests, glove box door & latches, visors, door lock knobs, window knobs, seats, and door handles, any interior panels that are missing, seat belts, mirrors.

Mechanical issues - all fluid levels, warning lights, tire pressure, engine and drivetrain leaks (includes transfer case & hubs on 4x4 vehicles), a/c, heater, wipers, brakes (incl. parking brake), engine, transmission (incl. transfer case & hubs on 4x4 vehicles), differential(s), steering, exhaust system, horn, odometer/speedometer operation, and operation of all fuel systems for vehicles using alternative fuels.

Complete digital imagery

Estimated cost of repair for the noted deficiencies, broken down by each individual damage item and by parts and labor.

License plate number and the quantity of license plates displayed/mounted on the vehicle when received.

Accessory equipment

Presence of any odor

Date each vehicle was received at the Contractor's facility.

Appendix D: Post-Sale Data Requirements

The Contractor must electronically submit the following post-sale data files in accordance with 2.3.6.4. Post-Sale File Documentation:

Proceeds Data File – File, in an electronic format defined by the GSA representative, containing data used to complete SF97-1 and purchaser’s receipt/block ticket to GSAFleet.gov, which at a minimum includes:

Sale number

Run number

Individual vehicle sales contract number

Sale award amount

Purchaser name, address, city, state, and zip code

Vehicle identification number (VIN)

Purchase price

Odometer reading

Amount paid

Method of payment code

Invoice Data File – File, in an electronic format defined by the GSA representative, containing data used to complete the itemized payment invoice to GSAFleet.gov, which at a minimum includes:

Static Charge Fields (for each individual vehicles):

Class-Tag

VIN

Year

Make

Model

Mileage

Auction Charge

Transport Charge

Detail Charge

Wash/Vacuum Charge

Decal Removal Charge

Number of License Plates

Plate Disposition Charge

Static Internet Auction Charge

Concurrent Live Broadcast Charge

Inventory Management System Charge

Additional Security and Storage Charge

Additional Advertising Charge

Repair Charge Fields (for each individual vehicles):

Class-Tag

VIN

Repair Class Key

Repair Description

Parts Cost

Parts Quantity

Labor Cost

Repair or Replace Flag