47QMCA23R0011 Attachment W1 - Europe Requirements.pdf

Europe Supplemental Requirements Document (Attachment W1)

SECTION B – SCHEDULE OF ITEMS AND VEHICLE REQUIREMENTS

B.5 STATUTORY PRICE LIMITATION

Euro Vehicle PD:

Item No. 7Z 8Z/12Z 13Z 20Z 21Z 25Z Class I

Minicompact Sedan / SW

Class I Subcompact Sedan / SW

Class II Compact

SW

7 PAX

Wagon

8 PAX

Wagon

5 PAX

Wagon

Style Trunk Trunk / SW SW Van Wagon

Van Wagon

Van Wagon

Engine, Cylinders

2 4 4 4 4 4

Transmission Type

Manual Manual Manual Manual Manual Manual

Brake Type Power Assist Power Assist

Power Assist

Power Assist

Power Assist

Power Assist

Steering Power Assist Power Assist

Power Assist

Power Assist

Power Assist

Power Assist

Front Seats Bucket Bucket Bucket Bucket Bucket Bucket

Front Impact Air Bags

Require Require Require Require Require Require

Occupant Restraint

Require Require Require Require Require Require

SECTION C – ADDITIONAL REQUIREMENTS

C.1 DELIVERABLES

In addition to the vehicles purchased, the following deliverables are required:

Description Due No Later

Than Recipient(s)

Weekly Status Report (see Attachment H for requirements;

Attachment I for example)

Each Friday After Contract Award automotiveedi.partnerships@gsa.gov Contracting Officer, Contract Specialist, and CORs (reference C.12)

Law Enforcement Option Weekly Status Report (only required

Each Friday After Contract Award gsafleet.lawenforcement@gsa.gov Contracting Officer, Contract Specialist, and CORs (reference C.12) mailto:automotiveedi.partnerships@gsa.gov mailto:gsafleet.lawenforcement@gsa.gov for vendors awarded Law Enforcement options; see Attachment P for example)

Shipment Delays 30 Calendar Days Prior to Shipping (see section C.6)

Contracting Officer, Contract Specialist, and CORs (reference C.12)

Other Upfit Options Status Reporting Template - Attachment R

Each Friday After Contract Award

Contracting Officer, Contract Specialist, and CORs (reference C.12)

Notification of Vehicle Defects/Manufacture Recalls; AND Recall Status Report (required to be sent weekly for all recalls;

see attachment S for example)

Mailed to the following address within 1 week of public announcement.

**Documents should follow the same path as vehicles..

***Weekly Recall Status Reports shall be sent each Friday After Contract Award, as applicable (Send via email)

Paperwork shall follow the address listed on the MVDO, unless otherwise instructed in C.7.

Weekly Status Report Emails:

CORs (reference C.12)

Damage in Transit (DIT) Status Update

Each Friday After Contract Award

Contracting Officer, Contract Specialist, and CORs (reference C.12)

Vehicle Availability Listing As required Contracting Officer, Contract Specialist, and CORs (reference C.12) Request for Vehicle Inspections (to include RPN and VIN of units to be inspected)

10 Calendar Days in Advance of Requested Inspection

Assigned Vehicle Inspector and/or Contracting Officer’s Representative (only for Source Inspections or First Article Inspections per sections D.12 and D.25)

Vehicle Data Sheet (see Attachment K for requirements)

Must be placed in each vehicle prior to shipment

Must be placed in each vehicle

Invoice Upon vehicle delivery

The Contractor must submit the invoice to the GSA Finance Office through the Department of Treasury’s, Invoice Processing Platform (IPP) web portal, https://ipp.for.fiscal.treasury.gov/ and then click on “Collector (Supplier)” for processing in accordance with section C.12;

AND in addition for all GSA Fleet Vehicle Leasing orders send a copy to:

stefania.dellamea@gsa.gov at Euro-IFMS, Fleet Management Center Unit 31401, Box 37

APO AE 09630

OR

EURO-IFMS,

c/o Stefania DellaMea Viale della Pace, 193 36100 Vicenza, Italy

Paper or Electronic Delivery Receipt

Upon vehicle delivery Consignee

Certificate of Conformity (COC)

Must be placed in each vehicle prior to shipment

Must be placed in each vehicle prior to shipment

Abwicklungsschein

A copy must be provided by certified mail upon completion.

**Documents should follow the same path as vehicles. Each CVPC shall receive direct documentation shipments.

Vehicles shipped to Germany, shall have documents sent to the listed

See Europe Supplement Requirement Document (attachment W1) https://ipp.for.fiscal.treasury.gov/ https://ipp.for.fiscal.treasury.gov/ mailto:stefania.dellamea@gsa.gov

German address.

Vehicles shipped to ITALY, shall follow the procedures listed below.

Zulassung Part I and

II

A copy must be provided by certified mail upon completion.

**Documents should follow the same path as vehicles. Each CVPC shall receive direct documentation shipments.

Vehicles shipped to Germany, shall have documents sent to the listed German address.

Vehicles shipped to ITALY, shall follow the procedures listed below

See Europe Supplement Requirement Document (attachment W1)

T2L or T2LF

Must be placed in each vehicle prior to shipment as applicable*

See Europe Supplement Requirement Document (attachment W1)

EX-A Document

Must be placed in each vehicle prior to shipment as applicable*

See Europe Supplement Requirement Document (attachment W1)

Problem Notification Report (PNR)

Immediately upon discovery of problem (see section C.6)

See Japan Supplement Requirement Document (attachment W2)

*The EX-A Document and the T2L or T2LF Document must be placed in each vehicle prior to shipment as applicable.

- Vehicles manufactured within the European Union, being shipped within the European Union, DO NOT REQUIRE AN EX-A or T2L/T2LF DOCUMENT.

- Vehicles manufactured OUTSIDE the European Union, being shipped to the European Union, REQUIRE AN EX-A and T2L or T2LF DOCUMENTS.

*Contact the Contracting Specialists or European Contracting Officer Representatives if you have any further questions (see Section C.12 for email addresses and phone numbers).

**Documents should follow the same path as vehicles. Each CVPC shall receive direct documentation shipments.

• Vehicles shipped to Germany, shall have documents sent to the listed German address.

• Vehicles shipped to ITALY, shall follow the procedures listed below:

ITALIAN DOCUMENTATION PROCEDURES:

Italian Title docs for CVPC Livorno need to be sent as follows:

DHL, TNT, FEDEX, etc.

EURO IFMS (Attn: Michela Bortolini)

US ARMY DEPOT CAMP DARBY

VIA AURELIA (GATE 27), BLDG 5130

LOCALITA' TOMBOLO / COLTANO

56010 PISA, IT

Tel.: +39-335-100-3680

Note **** Service via DHL needs to be a direct document consignment, not in conjunction with Deutsche Post.

Invoices should be sent via email (PDF files). Data sheets are to accompany the vehicles.

Alternatively, data sheets may be provided to the CVPC LI POC by email prior to the scheduled delivery of the vehicle(s). (michela.bortolini@gsa.gov)

All documents need to be provided NLT the day of arrival of the vehicle.

ITALIAN FINAL VEHICLE DELIVERY POINT:

Camp Darby Military Base Via Aurelia Gate 27, Building 5515 Località Tombolo 56100 Livorno mailto:michela.bortolini@gsa.gov

Working hours 8:00 a.m. to 3:00 p.m. Monday-Friday excluding US & Italian holidays.

Primary POC:

Michela Bortolini e-mail: michela.bortolini@gsa.gov Mobile +39-335-100-3680 Office tel. +39-050-54-8274

Alternate POC:

James V. D'Attelo e-mail: james.d’attelo@gsa.gov Mobile +39-335-5714455 Office tel. +39-050-54-8271

ITALIAN SUPPLEMENTAL INSTRUCTIONS:

Due to military base security procedures, prior to delivering vehicles to the CVPC located on Leghorn Army Depot (Camp Darby Military Base), the driver must 1st stop at the Camp Darby Main Gate #4, Via Vecchia Livornese, 788, 56122 PISA

GPS Coordinates: 43.644220, 10.353036

Once at Gate #4, the driver will need to phone one of the two CVPC Livorno representatives identified above to assist with obtaining a Camp Darby/Leghorn Army Depot temporary gate pass. The driver will be required to show his national identity documents and have a photo taken.

Note**** As of July 1, 2021 there is a EU Digital COVID Certificate requirement in effect.

Manufacturer contract transportation drivers will need to demonstrate possession of a valid EU Digital Certificate, also known as a “Green Pass”, prior to gaining entrance to the military base.

The Contractor must deliver via email one (1) electronic copy of each deliverable to the designated persons listed below (see C.2) on the date it is due in Microsoft Office, Word 2010, PowerPoint 2010, Project 2010, or Excel 2010 format (or compatible version), as appropriate, for the deliverables specified herein, whether verbally requested or not. Changes to delivery points of contact must be issued to the Contractor by email notification. All deliverables must be delivered no later than the date specified herein.

Offerors may download the solicitation and make electronic copies of necessary items for submission. For its own records, Offerors are responsible for downloading and making complete copies of the solicitation, the terms of which are incorporated in the contracts.

C.5 CONSIGNEE (CNS) DELIVERY REQUIREMENT

Delivery Locations - Europe mailto:michela.bortolini@gsa.gov about:blank https://ec.europa.eu/info/live-work-travel-eu/coronavirus-response/safe-covid-19-vaccines-europeans/eu-digital-covid-certificate_en

When the code Consolidated Vehicle Processing Germany (CVPG) or Consolidated Vehicle Processing Italy (CVPI) is specified, the contractor must deliver the vehicle to the GSA Consolidated Vehicle Processing Center (CVPC) in Germany or Italy, respectively.

C.7 NOTIFICATION OF VEHICLE DEFECTS/MANUFACTURER RECALLS

For GSA Fleet Vehicle Leasing in Germany:

EURO-IFMS, FMC 27 Wackernheim McCully Barracks Bldg 6238, Room 301 Ober-Olmer Strasse 55263 Wackernheim, Germany

+49-611-143-5467416 +49-160-7145510

For GSA Fleet Vehicle Leasing deliveries in Italy:

**Italian docs for CVPC Livorno need to be sent as follows (see below for FURTHER

DETAILED INSTRUCTIONS):

EURO IFMS (Attn: Michela Bortolini)

US ARMY DEPOT CAMP DARBY

VIA AURELIA (GATE 27), BLDG 5130

LOCALITA' TOMBOLO / COLTANO

56010 PISA, IT

Tel.: +39-335-100-3680

C.20 VEHICLE DOCUMENTATION

Europe Vehicle Documentation:

Abwicklungsschein – A form to provide tax-relief and prove to the German fiscal authorities that no tax was collected.

Zulassung Part I and II –

I.The registration certificate Part I consists of several pages on special paper and can be folded to DIN A7 format. In addition to technical vehicle data, it also contains, for example, the approved license plate number, the key number and the address of the vehicle owner.

During an inspection, the registration certificate Part I must be submitted, so it must always be carried. There are several security features applied, which can be checked at a police check.

When logging off, the document is validated and handed to the vehicle owner. The previously issued cancellation certificate is canceled.

II. Keep the registration certificate Part II in a safe place The registration certificate Part II is a one-page document in DIN A4 format and must be presented to the vehicle registration office for a holder change or license plate change. It is printed on counterfeit-proof special paper. The certificate is kept a little shorter than the previous motor vehicle letter and contains only the most important vehicle data. In addition, only two vehicle owners can be specified (previously there were six). Already in the third transcription, a new approval letter Part II must be issued.

Important: The registration certificate Part II should be stored in a safe place - under no circumstances in the vehicle!

Certificate of Conformity (COC) - A COC (Certificate of Conformity) is a declaration of conformity with the type approval of the European Commission (EC). The purpose of this document is to ensure the free movement of goods within the EU, specifically for those goods that are subject to homologation and registration.

A COC is only obtainable for:

• passenger vehicles (M1)

• light goods vehicles (N1)

• motorcycles (L)

A COC is a producer’s declaration that the vehicle complies with the given approved type. This document contains information about the vehicle and its producer’s identification, type approval number, technical specifications and other data. The content of a COC is defined by EU regulation (Amendment IX, Regulation 92/53).

EX-A Customs Export Document - With the customs document (EX-A), or the customs declaration of export, your firm can prove that goods have left the EU. Once all customs documents have to be requested digitally from the customs office, the customs office will evaluate the declaration and determine if the goods can be exported. In the event of an inspection, the goods need to be physically present at the location specified in your declaration.

If that is not the case, customs will fine your firm.

Once customs approves the export, the goods can be moved to the location from which they will be leaving the EU, like a port. At the final border within the EU, the customs document needs to be scanned. Once the goods have actually left the EU, your firm will automatically receive a Confirmation of Exit, which can prove to the tax authority that your firm’s use of the 0% VAT rate is justified.

If your firm exports goods outside the EU, the following is required:

• Invoice

• Authorisation

• In case of a vehicle: Copy of the registration certificate

Please note that the goods need to be present at the delivery address on the motor vehicle delivery order (MVDO).

T2L or T2LF Document –

I.T2L Definition: The T2L document is a customs document used in the European Union as a proof of the Inter-European community character of the export / import. The exporter, importer, and the country the shipment is loaded from and delivered to must belong to the EU member countries in order for this document to be issued. The T2L document is certified by the customs authorities of the country the products are loaded from and the importer needs to receive it in order to start the import procedure.

a. When an export is made between European Union member countries using road transport this document is not necessary unless the truck passes from a country that does not belong to the European Union. In such case the T2L customs document is presented at the customs authorities of the non EU member country in order to be excluded from any import duties.

b. When an export is made between European Union member countries through the sea or air it has to pass through the EU Free Zones. These are special zones set in EU territory and are used to temporarily store export shipments and to easily manage the fact that these shipments contain products that can be transferred free from any import duties for the buyer and zero VAT ratings or export refunds for the shipper. The free zones also enable faster custom formalities.

II. T2LF definition: A T2LF form is actually the same document as a T2L, with the distinction being the regions for which it is issued. It is used in special cases when transporting goods from the customs territory of the EU to a country/area that also belongs to the EU customs territory but does not belong to the EU tax territory. The countries for which the T2LF document is used are the following:

a. Spanish regions: Canary Islands: El Hierro, Fuerteventura, Gran Canary, La Gomera, Lanzarote, La Palma, Tenerife

b. British regions: Channel Islands: Alderney, Guernsey, Herm, Jersey, Sark Islands

c. Finish region: Åland Islands (autonomous region of Finland)

d. French regions: French Guiana (department of France on the northeast coast of South America), Guadeloupe (French overseas region, is an island group in the southern Caribbean Sea), Martinique (is a rugged Caribbean island that’s part of the Lesser Antilles and an overseas region of France), Mayotte (overseas department and region of France between Madagascar and the coast of Mozambique), Réunion(an overseas department and region of France and an island in the Indian Ocean), Saint Martin (is part of the Leeward Islands in the Caribbean Sea and half of it belongs is a French overseas region).

e. Greek region: Mount Athos (a mountain and peninsula in northeastern Greece which is governed as an autonomous polity within the Greek Republic).

SECTION D – SOLICITATION CLAUSES

D.15 DELIVERY--F.O.B. DESTINATION

Europe:

Consolidate Vehicle Processing Center CVPC Germany:

EURO-IFMS, CVPC

McCully Barracks Bldg. 6295, Room #1 Ober-Olmer Strasse 55263 Wackernheim, Germany phone numbers:

0049-160-7145519 0049-160-7145520

CVPC Italy:

EURO-IFMS

US Army Depot Cmp Darby (Gate 27) Via Aurelia (Bldg 5130) Localita' Tombolo-Coltano 56010 Pisa, Italy phone numbers:

0039-050-548274 0039-335-1003680 0039-050-548271

CVPC Antwerp, Belgium:

Antwerp, Belgium 2100 Antwerpen Belcrownlaan