Attachment 18.1 AASR7-Pre-Proposal TeleConference.briefed.pdf

Federal Acquisition Service

U.S. General Services Administration

1 Draft 6/2/2020

Assisted Acquisition Services (AAS) Region 7

Pre Preproposal Teleconference

Research and Development Biomedical Solutions Provider

59th Medical Wing (59 MDW) the Headquarters United States Air Force Surgeon General

Project ID: ID07200010

Project Manager: Cherline Pierre

Contracting Officer: David Kilbourne

Pre-Proposal Teleconference

Agenda

Key Dates

Pre-Proposal Conference Disclaimer Statement

Overview of the Requirement

RFP Overview by Section A-J

Procurement Goals

RFP Overview by Section K-M

Amendment

Admin Notes and Attendance

Admin Notes

Attendance for the Call

Admin Notes:

Please mute your phones on your end. This teleconference will primarily be me providing information and will not be a forum for back and forth.

I will be requesting attendance to make note of who has joined this call today

In the next day or so in conjunction with the amendment I will post the notes and

Information provided in the teleconference today with the solicitation on beta.sam.gov

Purpose:

Provide the opportunity to familiarize offerors with the solicitation with a specific focus on the requirement and submission instructions.

This pre-proposal conference is not intended as an opportunity to re-design the project, nor is it intended to be an opportunity for the

Government to interpret the solicitation.

You must read the PWS and Solicitation and interpret it for yourself.

Verbal Comments made by government during this teleconference will in no way change the written RFP documents as they are currently posted right now.

Any interpretations or directions that you take, which are not in writing are totally your own.

This is not a forum where questions will be submitted or answered.

Any legitimate questions that require clarification or additional information, must be submitted in writing to the Contracting Officer.

These questions must be submitted to the Contracting Officer no later than June 23rd at 10:00 PM Eastern

Answers will be posted through an amendment to the solicitation and provided on a non-attribution basis.

The Government anticipates and will try to post an amendment with the answers to the questions by July 2nd.

Questions submitted should be written in a clear and concise manner referencing specific sections of a specific document for example if you have a question about something in the PWS please submit your question and identify the document that the question is referring to along with the section number followed by your question. will take place identify the document, section number and your question about what you are reading

Pre-Proposal Conference Disclaimer

Goal #1

The goal for this procurement is to find a highly qualified firm that will be able to bring a unique approach, leverage their own diverse capabilities and readily utilize when needed, their existing and established relationships and partnerships with Universities, Research

Institutions, Non-Profits and Not for Profits within the Biomedical community of interest.

Goal #2

Conduct this procurement in a Very Fair, Open, and Transparent manner as possible.

Goal #3

Limit out of pocket and preparation cost to unsuccessful offerors and promote interest amongst the 8(a) biomedical industry

Goals for this Procurement

Requirement Overview

General Overview of the Requirement

• 59th MDW

• Reference 59th MDW Deep Dive Document Attachment 16.3

Key Dates

• Solicitation was posted to beta.sam.gov on the 12th of June

• Questions must be sent no later than June 23rd at 10:00 PM Central

• Amendment posted to the Solicitation with answers for questions – Non

Attribution Basis

• Submission Due Date for all documents of the proposal: 13 July at 9:00 AM

Central. Don’t recommend you wait until that last minute.

• After Phase 1 Evaluations are complete notifications will be sent out for offerors who were not invited to move on to Phase II.

• Additionally offerors who will be invited to move on to Phase II will be provided with additional instructions for the Phase II submission

• We anticipate having this awarded before September 30th.

Key Dates

RFP Overview By Section Highlights From Key Sections of the RFP

Section A: Currently nothing in Section A because that is where the SF-26 will go.

Please follow directions in Section L to complete SF-26.

Section B: Provides some general information and references you to the pricing spreadsheet. Very important to note, there are two separate pricing spreadsheets. Both spreadsheets will be used to determine future pricing rates for the labor categories. Only one spreadsheet –ATT 10 will be used in the evaluation of the pricing. That pricing from

Spreadsheet 10 will also go on the SF-26. Right now the requirement is that information will be submitted into ITSS. This will be changing in an amendment that I will be posting

Section C: Provides information about the scope of the requirement along with deliverables after the award of the contract.

Section D: Provides information on delivery which has been covered in other sections and thus it has been Reserved at this time.

Section E: Provides information on Inspection and Acceptance

Section F: This contains some anticipated performance dates. These are subject to change based on when the contract is awarded. These dates will be updated at the time of the contract award.

Section G: Information about invoicing and using ITSS.

Section H: Talks about the NAICS code and Security requirements. Special note you must have the NAICS code registered in SAM to be awarded this contract.

Section I: Contract Clauses some clauses are incorporated by reference and others are in full text. The solicitation provides a link to acquisition.gov which is a website where you can view all of the clauses in full text.

Section J: List of attachments. A couple of attachments are inside the document inside section J but most are attached to the solicitation itself

Overview Continued

Important Sections of the RFP

Section K: REPS and CERTS - very important Section K starts at the beginning of the

Attachment labeled Solicitation K-M

To help streamline and make this as easy as I could, it is all in one document instead of having to search multiple places and try to figure this out.

Section L:

Reference solicitation

Section L will provide you with very important instructions for the preparation of your proposal. For example specific pieces of information need to be submitted within specific volumes.

Reference Solicitation

Section M

Section M is important because it helps you understand what Factors are going to be rated in each Phase and how those Factors

Amendment to the Solicitation

Amendment 01 will Contain:

Updated information and not require registration in ITSS

Specific information for Joint Ventures and Mentor Protégé Entities

Additional Information on Previous Experience and Past Performance

THAT’S ALL FOLKS