47QFPA22R0009- RFP Question and Answer_041222.xlsx

XLSX spreadsheet 66 KB Posted Apr 12, 2022

Attached to: Solicitation - Defense Personnel and Security Research Center (PERSEREC) Research Support Indefinite Delivery, Indefinite Quantity contract
Solicitation number: 47QFPA22R0009
Issued by: General Services Administration Federal Acquisition Service Assisted Acquisition Services Region 9

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Written by GovTribe AI · Dec 30, 2023

This is a solicitation for an indefinite delivery, indefinite quantity research support contract issued by the General Services Administration on behalf of the Defense Human Resources Activity. The contract will provide research and analysis services to the Defense Personnel and Security Research Center over a five-year ordering period to improve security, suitability, and credentialing programs. Services include quantitative and qualitative research design, data collection and analysis, policy analysis, and workplace risk management. The incumbent contractor is Northrop Grumman Systems Corporation. The response due date for the full proposal is April 25, 2022. Questions regarding the solicitation are due by March 31, 2022. The solicitation and any amendments will be available on SAM.gov.

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Other files

File	Type	Posted
47QFPA22R0009_RFP_Attachment 7_Draft DD-254_041222.pdf	PDF	Apr 12, 2022
RFP Exhibit A - Price Workbook - Rev 2_041222.xlsx	XLSX spreadsheet	Apr 12, 2022
47QFPA22R0009- RFP Question and Answer_041122.xlsx	XLSX spreadsheet	Apr 11, 2022
47QFPA22R0009- RFP Question and Answer_040622.xlsx	XLSX spreadsheet	Apr 8, 2022
PWS Attachment C _Labor Category Description and Key Personnel Requirement Summary and Matrix - Rev. 1_040522 (1).pdf	PDF	Apr 6, 2022
RFP Exhibit A - Price Workbook - Rev 1_040622.xlsx	XLSX spreadsheet	Apr 6, 2022
47QFPA22R0009 _RFP_PERSEREC_Amend 1_040622co.pdf	PDF	Apr 6, 2022
47QFPA22R0009_D.1_PWS_Rev. 1_040622 (1).pdf	PDF	Apr 6, 2022
RFP Attachment 4 - Task Order 1 - Rev. 1_040522 (1).pdf	PDF	Apr 6, 2022
47QFPA22R0009_SF1449_04062022.pdf	PDF	Apr 6, 2022
PWS Attachment F_MONTHLY QCP SURVEILLANCE SUMMARY (2) (3).xlsx	XLSX spreadsheet	Mar 24, 2022
RFP Attachment 4 - Task Order 1 PWS (1).pdf	PDF	Mar 24, 2022
47QFPA22R0009 PERSEREC_Final_032422 (1).pdf	PDF	Mar 24, 2022
47QFPA22R0009_D.1_PWS_032222 (1).pdf	PDF	Mar 24, 2022
RFP Attachment 6 - Quality Assurance Surveillance Plan_031622 (2).pdf	PDF	Mar 24, 2022
PWS Attachment E_ Travel Authorization Request (2) (1).pdf	PDF	Mar 24, 2022
PWS Attachment B_Monthly Status Report (3) (1).pdf	PDF	Mar 24, 2022
RFP Attachment 5 - Sample Task Order A PWS (1) (2).pdf	PDF	Mar 24, 2022
RFP Attachment 2 - Small Business Participation Information Sheet (1) (1) (2).pdf	PDF	Mar 24, 2022
RFP Exhibit A - Price Workbook (1).xlsx	XLSX spreadsheet	Mar 24, 2022
PWS Attachment C _Labor Category Description and Key Personnel Requirement Summary and Matrix (1) (1).docx	DOCX document	Mar 24, 2022
RFP Attachment 3 - Reference Information Sheet (1) (1).pdf	PDF	Mar 24, 2022
PWS Attachment A_Problem Notification Report (3) (1).pdf	PDF	Mar 24, 2022
PWS Attachment D_Non-disclosure Agreement (2) (2).pdf	PDF	Mar 24, 2022

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Sheet1 PERSEREC (RFP47QFPA22R0009) RFP Questions

Question #	RFP Section	RFP Page Number	Question	Response
1	PWS Attachment C, Labor Category Description and Key Personnel Requirements	N/A	While the majority of labor categories listed in Attachment C are present in the Price Workbook (RFP Exhibit A), there are a number of differences between the two files in terms of proposed labor categories (e.g., Level "5", Program Support SMEs,...). Can the government clarify and revise the list of LCATs within Attachment C to be consistent with the LCATs listed in the Price Workbook (Exhibit A) ?	Attachment C has been revised to reflet LCATs in Exhbit A Workbook. Please note that the Government LCATs in Exhibit A is an estimate to aid offerors in putting together proposals.
2	PWS Attachment C, Labor Category Description and Key Personnel Requirements	N/A	The majority of LCATs are identified as Goverment Site yet language in the RFP indicates that most work will be performed at Client Site. Can the government clarify this discrepencancy? Also, how many desks/offices are reserved for contractors at the Seaside location and how many personnel are expected to work onsite Full-Time?	The government site is the client site. There is no fixed number of spaces at Seaside and there is no fixed expectation of number of staff working there FT. All personnel currently on active task orders are working remotely and the government expects that this will still be the case when the contract starts. It is also anticipated that when staff begin working regularly onsite in Seaside again there will not be permanently assigned seating but rather staff (including governent staff) will use temporary workstations each time they visit DoDC.
3	RFP Attachment 4 PWS Task Order 1	N/A	Task Order 1 contains a listing of activities and skills that may be utlized supporting PERSEREC over an 18-month PoP. However it does not provide specific activities or quanities that would be needed to develop a firm fixed price. Would the gov't detail all the tasks and quantities desired OR if thats not possible, provide a table of LCATs and estimated hours that would allow the government to fairly assess vendor proposals.	TO-1 should be performed under T&M.
4	INSTRUCTIONS TO OFFERORS: Element B - Management Approach	44	Element B of the Management approach asks for a detailed Project Management Plan as well as Quality Control Plan. Both of these elements are also asked for in detail within Element A under PWS 5.1. Given the page limitations, would the government specificy one area to document this information?	Offerors submit Project Management Plan and Quality Control Plan under Element B Management Approach.
5	RFP Attachment 4, PWS Task Order 1	2	Contractor Staff Qualifications section, last sentence, states, "Staff will be required to travel to DoDC (sic) for these tasks." However, the next section, Travel Requirements, states, "No travel is required for this task." Please clarify. Will travel be required to complete one or more tasks on Task Order 1 or not? If yes, how much travel is anticipated and to what location(s) (for purposes of pricing travel for Task Order 1)? Either way, we would respectfully ask the Government to set a celing and take this variable out of the staffing/pricing equation.	The last sentence of this section has been revised for further clarification.
6	RFP Attachment 4, PWS Task Order 1	2	Contractor Staff Qualifications section, second to last sentence, states, "Some tasks may involve sensitive or classified information requiring personnel in access to maintain a secret clearance." What percentage of the work on Task Order 1 is anticipated to require personnel with a secret clearance (e.g., less than 10%, at least 20%, at least 33%)? Related, what research and/or data management tasks are most likely to require secret clearance?	Less than 10% of all our work involves actual classified information. Over 90% of the contract staff have a T3 or T5 clearance, however, because data sources we typically work with (involving personnel security clearance info) require at least a T3 for access to the data.
7	RFP Attachment D.1, PWS	12	8.1 Security Clearances section states, "Contractor personnel shall have appropriate clearances prior to contract award unless otherwise approved in writing by Contracting Officer (CO)." Section also states, "The Prime Contractor shall ensure that any teaming partners or subcontractors have appropriate security clearances prior to contract award." How does Government propose that Prime Contractor and any teaming partners or subcontractors obtain appropriate security clearances PRIOR to contract award when issusance of the contract award is needed to secure any appropriate security clearances to work on the contract?	See PWS Rev. 1 for revised language. In additiontion, prior to requesting access to DHRA sponsored resources (e.g., DoD ID/CAC, Computer, Systems, email or facility), the appointed contractors will be expected to already have sufficient background that meets the contract

requirements. At minimum the contractor must have obtained interim eligibility from the Department of Defense (DoD) Consolidated Adjudications Facility

(CAF).

8 RFP Attachment D.1, PWS 13 Clause 8.7.1 states that the Contractor "be responsible for obtaining CAC or PIV ready status prior to contract start." How does the Government propose that Contractor obtain CACs PRIOR to contract start when the contract and a designated Government representative are needed to initiate the CAC application process? Will Government accept currently active CACs issued by a DHRA organization other than PERSEREC or CACs issued by another DoD organization other than DHRA? See revised language in PWS Rev. 1. In addiiton, CAC-ready" means that the personnel have met the vetting requirements and obtained favorable FBI fingerprint results according to the individuals access designation. For non-sensitive roles at minimum the individual will need to completed HSPD-12 security requirements for CAC.)

9	RFP Attachment D.1, PWS	16	8.14 GFE sections, first sentence, states, "While GFE per FAR 45 will not be provided under this IDIQ or any forthcoming task order issued under the IDIQ,…" Please confirm that NO GFE will be provided to Contractor to complete work under this IDIQ or any forthcoming task order issued under the IDIQ. This statement is not consistent with our experiences performing work for other DHRA organizations.	GFE may be provided based on the task orders issued under this IDIQ and if this occurs the Contractor shall establish and implement procedures to ensure all GFE to include laptops and other data processing devices issued to the Contractor by the Government are not lost or misplaced, are not used by unauthorized persons, or are not subject to unauthorized external devices. The Contractor shall immediately report to the COR any occurrences of lost GFE within two (2) hours of discovery of occurrence. In the event that GFE is lost, the Contractor may be required, upon written direction of the CO, to replace the equipment at no additional cost to the Government. The Government may replace the equipment and deduct the cost of such from the monthly payment due the Contractor.
10	RFP Attachment 5 - Sample Task Order A PWS	1	What additional quantitative and descriptive information about Personnel Security Vetting can be provided (e.g., total N of clearance holders, demographics of clearance holders [date cleared, work location, time in position, nature of position, security level, etc.]?	No additional demographic info is available, but the offeror can assume that they would have access to the DoD database of clearance holders to use for the purposes of determining the answers to these questions.
11	RFP Attachment 5 - Sample Task Order A PWS	1	Will contractor need to go through IRB process before recruiting participants or is this study exempt?	All research projects must either go through an IRB or be determined not to be human subjects research and receive an exemption. You should assume that any project has the potential to require IRB approval and either plan for additional time required for such an approval, and/or design research that is likely to be defined as non-HS research under the HRPP. (see e.g. https://www.hhs.gov/ohrp/regulations-and-policy/index.html)
12	RFP Attachment 5 - Sample Task Order A PWS	1	Are any types of incentives to participate in the study allowed to be offered to clearance holders?	Typically we do not offer incentives of any kind to solicit participation in our research studies.
13	47QFPA22R0009 Final RFP - Instructions To Offerors: Element C Technical Approach to Sample Task Order 1	41 & 45	The instructions on page 41 state that proposals shall be prepared and submitted in three volumes. The instructions on page 45 state that the Technical Approach to Task Order 1 should be limited to 10 pages and "shall be a separate and distinct document from the executed solicitation, general technical proposal, general cost proposal, and the Task 1 cost proposal". Can the Government please confirm that the Technical Approach to TO1 should be a standalone document separate from Volume II--Written Capability and not a section within Volume II?	The technical approach for TO 1 shall be a section of Volume II -Written Capability that won't exceed 10 pages in response.
14	47QFPA22R0009 Final RFP - Instructions To Offerors: Element C Technical Approach to Sample Task Order 2	41 & 45	The evaluation critiera for Sample Task 1 asks for detail "as a minimum: sequence of activities (steps) to be undertaken, a description of the type of data and information (including sources) which will be collected in each task, and how these data or information will be used to provide input to other tasks and the final products". Yet, the task requirements are written at a high level of abstraction (e.g., data collection through surveys, focus groups, and interviews). Can the Government please share information on specific tasks, work products, and the required quantities so vendors are able to provide the necessary detail upon which to be evaluated?	We recommend the offeror provide examples of activities of these kinds that they have performed in the past, such as survey data collections, focus groups, interviews, data coding, quantitative data analytics, report writing and editing, etc.
15	PWS - 5.4: Workplace Risk Management and Mitigation	8	Could the government confirm that numbering in this section should be as follows:

5.4.1 The contractor shall provide expertise in both quantitative and qualitative research design….

5.4.2 The contractor shall provide subject matter expertise in national- and DoD-level workplace and school violence…

5.4.3 The contractor shall demonstrate expertise in policy analysis…

5.4.4 The contractor shall provide subject matter expertise in foundational theories of violent behavior…

5.4.5 The contractor shall provide expertise in the creative design and delivery of workplace risk management…	See revised PWS Rev. 1
	16	RFP	45	Given the Quality Control Pan will be submitted separately, could the Govt confirm that it is not to be included in the 75-page limit for the Volume II?
	The Quality Control Plan pages will not be included in the 75 page limit for Volume II.
	17	RFP	45	The RFP states “Part 15 of the Reference Information Sheet (RFP Attachment 3) requires offerors to provide a summary description of contract work, not to exceed 5 additional pages in length, for each cited contract reference.”
Could the Govt confirm that the pages for the Reference Information Sheet are not included in the 75-page limit to Volume II?	The Reference Information Sheet ris not included in the 75-page limit to Volume II.
	18	RFP - (1) Volume – Administrative Information
(2) (ii) Standard Form 1449 with blocks 17a and 17b and blocks 30a through 30c completed by the offeror		Is it the government’s intent to provide an SF1149 with its fields completed, or does the government prefer the contractor download the most recent SF1149 for completion of required components?	See attached SF1449 included as part of RFP amendment 1.
	19	PWS Att. C	1 and PP 2-13
	In the Labor Category Descriptions (Attachment C), would the Government please confirm that the specific LCAT descriptions in the table in Section 4 take precedence over the OMB SOC descriptions in Section 3, where the descriptions (i.e. number of years, etc.) differ?	The Government confirms that the specific LCAT descriptions (Attachment C) in the table in Section 4 take precedence over the OMB SOC descriptions in Section 3.
	20	PWS Att. C and RFP Exhibit A		Does the Government intend to update the Labor Category Descriptions or are offerors advised to provide their own descriptions for positions not described in Attachment C?	Attachment C has been revised to reflet LCATs in Exhbit A Workbook. Please note that the Government LCATs in Exhibit A is an estimate to aid offerors in putting together proposals. The governemnt does advise offerors to provide their own descriptions for positions that are not described in Attachment C.
	21	RFP - 52.212-1 Instructions to Offerors, (a); AND (b)(1) Volume I – Administrative Information, (i)
	40 and 41	The Government states that the small business size revenue standard under the NAICS code for the procurement (541720) is $20.5M in average annual receipts [paragraph (a)]; but later states the revenue standard is $22.0M [(b)(1) paragraph (i)]. Please confirm the correct revenue standard for small business size under the NAICS for this procurement.	See revised RFP amendment 1.
	22	RFP - 52.212-1 Instructions to Offerors, (b)
	40	Proposal due date – will the Government extend the due date for proposals by two (2) weeks?
	The Government will extend through RFP amendment 1 the due date for an additonal one week where proposals shall be due 02 May 2022 at 12:00 PM PST instead of 25 April 2022.
	23	RFP - 52.212-1 Instructions to Offerors, (b)
	41	Margins and Font Sizes: (1) Will the Government allow offerors to place headers and footers within the 1” minimum margins?

(2) Will the Government allow offerors use 8-point font text in headers and footers, tables, and graphics?

Proposals shall be prepared on standard 8 1/2" by 11" formatted pages with 1" minimum margins as outlined in the RFP.
24	RFP - 52.212-1 Instructions to Offerors, (1) Volume I – Administrative Information, (ii)
41	The Government asks offerors to include Standard Form 1449 with blocks 17a and 17b and blocks 30a through 30c completed by the offeror as part of Volume I. No Standard Form 1449 was provided with the solicitation documents on SAM. Please provide the Standard Form 1449 for this procurement.	SF 1449 is included as an attachment and part of RFP amendment 1.
25	RFP - 52.212-1 Instructions to Offerors, (1) Volume I – Administrative Information, (ix) AND (3) Volume III – Price, (iii) b.
42 and 48	The Government requires that offerors proposing indirect costs on ODCs should submit a copy of their most recent Forward Pricing Rate Recommendation (FPRR) or Forward Pricing Rate Agreement (FPRA) from DCMA or DCAA if applicable – or, alternatively, 3 years of historical data to support each indirect rate proposed – with Volume I. The Government also includes this same requirement with the Price Narrative in Volume III. Please confirm which volume should include documentation supporting any proposed indirect costs on ODCs: Volume I or Volume III – or whether it should be provided in each volume.	Offerors shall submit indirect costs on ODCs in Volume III pricing.
26	RFP - 52.212-1 Instructions to Offerors, (2) Volume II – Written Capability Information
42	The Government states that Volume II is not to exceed 75 pages total, excluding any cover page, TOC, acronym lists, and key personnel resumes. Later under Element C: Technical Approach to Task Order 1, bullet 3, the Government states that the Technical Proposal for Task Order 1 should be limited to 10 maximum pages and should be a separate and distinct document from the rest of the proposal. Please confirm that the Technical Proposal for Task Order 1 is not included in the 75 total pages allowed for Volume II.
The technical approach for TO 1 shall be a section of Volume II -Written Capability that won't exceed 10 pages in response.
27	RFP - 52.212-1 Instructions to Offerors, (2) Volume II – Written Capability Information
42	The Government states that Volume II is not to exceed 75 pages total, excluding any cover page, TOC, acronym lists, and key personnel resumes. Later under Element A: Technical Approach, paragraph iv., bullet #4, the Government requires Letters of Commitment for any designated Key Personnel that are not currently employees of the offeror. Please confirm that any Letters of Commitment can be included in the attachment with Key Personnel resumes and will not be included in the 75 page limit for Volume II.
Any Letters of Commitment can be included in the attachment with Key Personnel resumes and will not be counted as part of the 75-page limit for Volume II.
28	RFP - 52.212-1 Instructions to Offerors, (2) Volume II – Written Capability Information, (i) Factor I – Technical Information, a. Element A: Technical Approach and Transition Plan, iv., bullet #3; AND PWS Attachment C	43	Please confirm that the completed PWS Attachment C Labor Category Description and Key Personnel Requirement Summary and Matrix required for each person proposed as Key Personnel can be provided as part of the Key Personnel resumes attachment and will not be included in the 75 page limit for Volume II.
The government confirms that the completed PWS Attachment C Lbaor Category Description and Key Personnek Requirement Summary and Matrix will not be counted towards the 75-page limit for Volume II.
29	RFP - 52.212-1 Instructions to Offerors, (2) Volume II – Written Capability Information	43	The Government requires resumes for each person proposed as key personnel but does not designate which positions are key. How will the Government evaluate key personnel proposed by each offeror? Request the Government provide a list of designated key personnel for this contract.
The government will evaluate key personnel as outlined in the RFP Factor I - Technical Information Element A: Technical Approach and Transition Plan. Some of the labor categories that may be considered as key personnel are the following: Behavioral Sciences Manager 1

Behavioral Sciences Manager 2

Behavioral Sciences Manager 3

Behavioral Sciences Deputy Program Manager

30	RFP - 52.212-1 Instructions to Offerors, (2) Volume II – Written Capability Information, (i) Factor I – Technical Information, b. Element B: Management Approach, 3. Project Management Plan
44	Please confirm that the referenced draft Project Management Plan is required with the proposal as an attachment to Volume II and that it is NOT included in the 75 page limit for Volume II.	The Project Management Plan pages will not be included in the 75 page limit for Volume II.
31	RFP - 52.212-1 Instructions to Offerors, (2) Volume II – Written Capability Information, (i) Factor I – Technical Information, b. Element B: Management Approach, 3. Project Management Plan
44	Please confirm that the referenced Quality Control Plan is required with the proposal as an attachment to Volume II and that it is NOT included in the 75 page limit for Volume II.
The Quality Control Plan pages will not be included in the 75 page limit for Volume II and must be included as an attachment to Volume II.
32	RFP - 52.212-1 Instructions to Offerors, (2) Volume II – Written Capability Information, (i) Factor I – Technical Information, d. Element D: Technical Approach to Sample Task Order A
45 and 46	Please confirm whether the technical response to Sample Task Order A should be submitted as a separate document – like the instructions for Task Order 1.
Smaple Task Order A should be submitted as a separate document like the instructions for Task Order 1. RFP has been revised accordingly in RFP amendment 1.
33	RFP - 52.212-1 Instructions to Offerors, (2) Volume II – Written Capability Information, (i) Factor I – Technical Information, d. Element D: Technical Approach to Sample Task Order A
45 and 46	Please confirm if there is a page limit for the technical response to Sample Task Order A – as with Task Order 1 – and, if so, whether the response is counted in the 75 page limit for Volume II.
There's a page limit for Sample Task Order A and it will count towards the response in the 75-page limit for Volume II. RFP has been revised accordingly in RFP amendment 1.
34	RFP - 52.212-1 Instructions to Offerors, (2) Volume II – Written Capability Information, (ii) Factor II – Past Performance, b.
46	Will the Government expand the number of allowed Past Performance references from 3 to 4 to allow offerors more flexibility to include relevant expertise provided by significant subcontractors?
The Government will allow 3 to 4 references and the RFP has been revised accordingly.
35	RFP - 52.212-1 Instructions to Offerors, (2) Volume II – Written Capability Information, (ii) Factor II – Past Performance, b.
46	The Government requires offerors to prepare and submit up to 3 Reference Information Sheets (RFP Attachment 3) as part of the Past Performance factor response. The Reference Information Sheet form states that Offerors are not to change the spatial structure of this form, i.e., borders, block size, etc. The form’s margins and font sizes are smaller than the limits for the rest of the proposal documents. Please confirm that offerors may submit these forms as a separate attachment to Volume II.
The government confirms that RFP Attachment 3 Reference Information Sheets may submit these forms as a separate attachment to Volume II.
36	RFP - 52.212-1 Instructions to Offerors, (2) Volume II – Written Capability Information, (ii) Factor II – Past Performance, c.
46	The Government requires offerors to provide a summary description of contract work referenced in the Reference Information Sheet (RFP Attachment 3), not to exceed 5 additional pages. If offerors provide 3 references for evaluation, the Past Performance factor response will be a total of 18 pages. Please confirm whether these 18 pages are counted in the 75 page limit for Volume II.
The government confirms that the Past Performance RFP Attachment 3 pages will not count towards the 75-page limit for Volume II.
37	PWS - Section 8.0 Security
12	Paragraph 8.1 states that personnel requiring access to classified information shall obtain the appropriate Secret or Top Secret clearance in accordance with the DD-254. Please provide the DD-254 document for this opportunity.
DD-254 added as an additonal attachment. See RFP amendment 1 and attachments.
38	PWS - 5.1.3 Subtask 3 – Prepare a Project Management Plan	5	Paragraph 5.1.3 SUBTASK 3 – PREPARE A PROJECT MANAGEMENT PLAN (PMP) states that the PMP shall: (1) Describe the proposed management report; (2) Contain detailed Standard Operating Procedures (SOPs) for all tasks/projects, (3) Include milestones, tasks, subtasks, and projects required by this Contractor, and (4) Provide for an overall Work Breakdown Structure (WBS) and associated responsibilities and partnerships between Government organizations. Please clarify if the reference to “management report” means Monthly Status Report? Also, please clarify whether detailed SOPs for all tasks/projects and milestones, tasks, subtasks, and projects are expected to be added in the Final PMP upon the award and not included in the draft version to be submitted with the proposal?	The management report referred to in 5.1.3 is the PMP, which is not the MSR.

RE: the 2nd question the SOPs should be as detailed as possible for anticipated tasks in a standard research project, but recognizing that the amount of detail that can be included is limited by the fact that the specific tasks are not known. In other words, describe the SOPs for a standard research project in which the team is required to conduct quantitative and qualititive research tasks which includes data gathering, data coding, quantitative analysis, and writing a final report.

39 RFP - Element B Management Approach, 3. Project Management Plan 44 Paragraph states that the Offeror shall include:

(d) Table showing the number of personnel‑hours to be spent on each task by each person to be assigned to the project Please clarify if these tasks are expected to be added in the Final PMP upon the award and not included in the draft version to be submitted with the proposal?

Government confirms that tasks are expected to be added to the Final PM upon contract award amd not expected to be submitted as part of the offeror proposal.
40	PWS - 5.4 Subtask 5.4.5	9	The PWS has two subtasks identified as 5.4.5. Will the Government consider renumbering the subtasks within Task 5.4?
PWS revised accordingly see attached PWS Rev. 1 as part of RFP amendment 1.
41	RFP Attachment 4 - TO1 PW - Section 1	1	For bidding purposes, will the Government provide an estimated number of research and analysis tasks to be completed during the 18 months of Task Order 1?	See revised PWS for Task Order 1 that provides a not to exceed (NTE) amount.
42	RFP Attachment 4 - TO1 PW - Section 1	2	In the Task Order 1 PWS, the Government states “conducting data transformations using SQL, PL/SQL, SPSS, SAS, R, Visual Basic, Python, Tableau and other software packages available on DMDC’s network.” However, SAS and Tableau are not technologies identified in the IDIQ PWS. Request the Government consider adding these technologies to either 5.5.5.1 or 5.5.5.2.
PWS revised to include SAS and Tableau see PWS Rev. 1.
43	RFP Attachment 4 - TO1 PW - Section 2	2	Please confirm the Monthly Performance Reports referenced in the TO1 PWS are submitted as part of the Monthly Status Report.	The Monthly Performance Reports can be submited as part of the MSR
44	RFP Attachment 4 - TO1 PW - Section 2	2	At the end of the paragraph under Contractor Staff Qualifications, the Government states that “Some tasks may involve sensitive or classified information requiring personnel in access to maintain a secret clearance. Staff will be required to travel to DoDC for these tasks.” The following section states that “No travel is required for this task.” (1) Please confirm whether travel may be required under TO1. (2) If so, for bidding purposes, will the Government provide either a plug number for anticipated travel over the duration of TO1, or an estimate of travel details including estimated number of trips, locations, and durations for TO1?	Task Order 1 PWS has been revised to reflect that "Some tasks may require staff to be present onsite at DoDC".
45	RFP Attachment 5 – Sample Task Order A PWS
	Please confirm if the Government anticipates any travel required under Sample Task Order A.
The government doesn't anticipate any travel for Sample Task Order A.
46	RFP Exhibit A - Price Workbook

Instructions tab, row 11 and row 14

		Instructions state: "If proposing subcontractor labor, a separate fully burdened labor rate may be proposed that differs from the rate proposed for prime contractor labor." Instructions also state: "Do not edit Column B labor categories, labor hours per labor category, total labor hours per year, or other direct cost amounts. These are provided for proposal consistency purposes and to help develop realistic maximum IDIQ contract amounts." Please clarify how you want offerors to show separate subcontractor rates per labor category?	Offerors shall submit the cumulative total labor and ODCs/Travel uin the tab labelled Subcontracts.
	47	RFP Exhibit A – Price Workbook
Price Input tab, cells Z45 and Z46		The totals provided by the Government in cells Z45 (CLIN 0003 – Total Other Direct Costs) and Z46 (CLIN 0004 – Travel) for the IDIQ Contract Total are the reverse of the NTE values provided in Section B: SF 1449 Continuation document, section B.5.1. This impacts formulas on other tabs in the Price Workbook as well. Please confirm which NTE values for CLINs 0003 and 0004 are correct.
	Exhibit A Workbook has been revised to reflect corect amounts as shown on RFP Section B.5.1
	48	RFP Exhibit A - Price Workbook
Contract Price Summary tab, cell E4		CLIN 0001 FFP price does not link to anything (i.e., the formula in the cell does not calculate a price). Is it the Government's intent to not have an evaluated price associated with CLIN 0001?
	The Government will evaluate the cumulative total for labor for each year which will be calculated in cells H43, L43, P43, T43, and X43 . Contract type will be determined at time of Task Order issuance against the IDIQ.
	49	RFP Exhibit A - Price Workbook

Sample Task A Price Tab, cells C2, C32, and C41

		Cells C2 and C32 state that the Sample Task A price is in CLIN 0001 or 0002. Cell C41 states that the Sample Task A price is in CLIN 0002. Will the Government please clarify which CLIN/contract type Sample Task A is in? CLIN 0001 and CLIN 0002 have different contract types (FFP vs. T&M) which represent different levels of risk. We request selecting one CLIN/contract type to provide consistency for all offerors.	The Government doesn't have a preference on contract type that will be left to the offeror to decide and propose on. The Governments intent is to gauge how well offerors understand the requirement as well as design an approach. Proposed contract type shall be left to the Offeror to select. Government revised cell C41 to reflect FFP labor if proposed and added cell C42 for T&M if proposed.
	50	RFP Exhibit A - Price Workbook
Task Order 0001 Price Tab, cells C47 and C52; AND Sample Task A Price Tab, cells C47 and C52		Please confirm the CLIN numbers in cells C47 and C52 on both the Task Order 0001 Price Tab and Sample Task A Price Tab should match the CLIN numbers in cells C42 and C48 respectively – Total Other Direct Costs should be CLIN 0003 and Total Travel should be CLIN 0004.
	Government revised Exhibit A Workbook see attachment amendment documents.
	51	RFP Exhibit A - Price Workbook
		Is the offeror allowed to discount the proposed IDIQ rates in the pricing of Task Order 0001 and Sample Task A or do the IDIQ labor rates and Task Order/Sample Task labor rates need to be the same?
	Offerors are allowed to discount the proposed IDIQ rates in the pricing of TSK Order 1 and Sample Task A.
	52	RFP Exhibit A - Price Workbook, PWS Attachment C - Labor Category Descriptions		RFP Exhibit A and PWS Attachment C have different naming conventions and labor categories (LCATs). (There appear to be 6 LCATs in Attachment C that are not in Exhibit A, and 7 LCATs in Exhibit A that are not in Attachment C.) We have provided a crosswalk table between the two documents for the Government’s consideration (see the table at the end of this document). Please clarify the labor category names and descriptions and which categories are to be bid so offerors can provide realistic and accurate pricing and the Government can more easily evaluate bids from offerors.
	Attachment C has been revised to reflet LCATs in Exhbit A Workbook. Please note that the Government LCATs in Exhibit A is an estimate to aid offerors in putting together proposals.
	53	PWS - 13.0 Performance Requirement Summary Matrix, Row 3, Acceptable Level	22	The Acceptable [Performance] Level cell re: Contract/Task Order Key Personnel states: “All key personnel packages meet task order personnel requirements and minimum qualifications. No substitutions of key personnel are proposed except as authorized in the PWS 1.19.” There is no PWS section 1.19. Will the Government clarify any details related to Key Personnel substitution requirements?
	PWS has been revised to reflect that "No substitutions of key personnel are proposed except as authorized by the Government Contracting Officer". See attached PWS Rev. 1 TO RFP amendment 1.
	54	Section B: SF 1449 Continuation Section C: Contract Clauses
	6	As prescribed in DFARS 219.708(b)(1)(B), contracts with contractors that have comprehensive subcontracting plans approved under the Test Program described in 219.702-70 – including contracts using FAR part 12 procedures for the acquisition of commercial items – use the clause at 252.219-7004, Small Business Subcontracting Plan (Test Program), instead of the clauses at 252.219-7003 , Small Business Subcontracting Plan (DoD Contracts), FAR 52.219-9, Small Business Subcontracting Plan, and FAR 52.219-16, Liquidated Damages—Subcontracting Plan. Will the Government incorporate DFARS 252.219-7004 Small Business Subcontracting Plan (Test Program) for those contractors holding a negotiated Comprehensive Small Business Subcontracting Plan?
	Government concurs with addition of DFARS Clause 252.219-7004. See revised RFP amendment 1.
	55	Section B: SF 1449 Continuation Section C: Contract Clauses
	9	As prescribed in DFARS 219.708(b)(2), contracts with contractors that have comprehensive subcontracting plans approved under the Test Program described in 219.702-70 do not use the clause at FAR 52.219-16, Liquidated Damages–Subcontracting Plan. Will the Government remove FAR 52.219-16 Liquidated Damages-Subcontracting Plan for those companies holding a negotiated Comprehensive Small Business Subcontracting Plan?	The Government will not remove that clause but if upon award a determination is made to remove clause FAR 52.219-16 Liquidated Damages-Subcontracting Plan then the awardee shall request for a mod to be executed after award to remove such clause.
	56	RFP - 52.212-2 Evaluation Criteria, (3) Factor II – Past Performance, (ii)
	53	Government states that relevant scope areas are identified in task areas 1 through 4 of the PWS. Please confirm that work should be relevant to task areas 1 through 5 of the PWS.
	See attached RFP amendment 1 that states that "Relevant scope areas are identified in task areas 1 through 5 of Section 5.0 Requirements, of the PWS".
	57	PWS - 5.1.8.4 – Phase-In Activities, (4)	7	Under PWS Section 5.1.8.4, item (4), Government states that “The Contractor shall identify how it will coordinate with the incoming contractor and/or Government personnel to transfer knowledge regarding the following…” Please confirm that “incoming” contractor should read “incumbent” contractor.
	PWS section revised to reflect "incumbent" instead of incoming". See PWS Rev. 1.
	58	Section B: SF 1449 Continuation
B.5.1 Five Year Ordering Period	4	The Total NTE Ceiling for Labor is currently evenly distributed between FFP CLIN 0001 and T&M CLIN 0002. Is it the Government's intention to award the ceiling as stated in the RFP, or will the Labor ceiling be a total cumulative amount that will then be distributed between CLINs 0001 & 0002 as appropriate at the Task Order level?
	The Labor ceiling will be a cumulative total that will be distributed betweeb CLINs 0001 and 0002 based on the requirements of issued task orders against the IDIQ
	59	Section C: SF 1449 Continuation
C.5 FAR Contract Clauses in Full Text	11	Please confirm that Service Contract Labor Standards are not applicable to this opportunity.
	The government confirms that Service Contract Labor Standards are not applicable to this opportunity.
	60	RFP Attachment 4	N/A	Regarding RFP Attachment 4 Task Order 1 RFP, we would like to confirm the NTE amount of $24,455.97. This NTE seems quite small given the expected Period of Performance of 18 months and the broad scope of work this task order could support. Can PERSEREC provide additional guidance about the scope of work or potential deliverables to help align the scope of work to this anticipated ceiling?	The NTE amount is confirmed as $24,455.97. All required deliverables is outlined in RFP Attachment 4 Task Order 1 PWS.
	61	N/A	N/A	Would the government allow as an attachment, not counting against total page length, the vendor Security Assessment Report (SAR) which addresses the current state of security controls?	The Government will allow as an attachment that will not count towards Volume II page limit Security Assessment Report.
	62	RFP, Volume II Element A and B		Developing a Project Management Plan is addressed in Element A of the PWS (Task 5.1.3) as well as Element B of the RFP (pg. 44), but is included only in the evaluation criteria of Element B (pg. 53). So as not to provide redundant information in proposal responses, could the government select one area (either Element A or B) to discuss this plan or provide additional guidance on how these criteria are different?	Offerors must submit Project Management Plan under Element B Management Approach.
	63	Section D	33	RFP Amendment 1 Section D states that the DD254 is Attachment 7, but no Attachment 7 was provided. Please provide the DD254 document for this opportunity.	See Attached DD254
	64	RFP, Instructions to Offerors	45-46	To clarify, the Technical Proposal in response to Element C: Technical Approach to TO1 (1) is NOT a separate and distinct document from the rest of Volume II: Written Capability Information, (2) but is rather a section of Volume II limited to 10 pages, AND (3) those 10 pages are included in the 75 total pages allowed for Volume II. Will the Government please confirm these 3 assumptions?	The government confirms that the three assumptions are correct.
	65	RFP, Instructions to Offerors	46	To clarify, the Technical Proposal in response to Element D: Technical Approach to Sample Task Order A (1) is NOT a separate and distinct document from the rest of Volume II: Written Capability Information, (2) but is rather a section of Volume II limited to 10 pages, AND (3) those 10 pages are included in the 75 total pages allowed for Volume II. Will the Government please confirm these 3 assumptions?	The government confirms that the three assumptions are correct.
	66	RFP Exhibit A Workbook	N/A	The answer provided to Question 3 does not address the original question, which is: “Task Order 1 contains a listing of activities and skills that may be utilized supporting PERSEREC over an 18-month PoP. However, it does not provide specific activities or quantities that would be needed to develop a firm fixed price. Would the gov't detail all the tasks and quantities desired OR if that’s not possible, provide a table of LCATs and estimated hours that would allow the government to fairly assess vendor “proposals.” Respectfully request the Government re-address the original question submitted.	See revied Exhibit A Workbook that includes government labor estimate.

File details come from the government source that posted it. Updated Apr 12, 2022.