RFP_ Solicitation 47PK0219R0013_O&M Fresno_11262019.pdf

Rev 10||May 2018

Region 9 Operations & Maintenance Specification

TITLE: O&M and VTE Maintenance Services Fresno CA

REF: SOLICITATION NUMBER: 47PK0219R0013

SERVICE: Operations & Maintenance (O&M) and VTE Maintenance Services

LOCATION(S): Robert E. Coyle Federal Building and U.S. Courthouse (CA0309ZZ)

2500 Tulare Street, Fresno, CA, 93721

PERIOD OF PERFORMANCE: One Base period with Four (4) One-year Option Periods

Initial Base Period - March 1, 2020 through February 28, 2021

Option Period 1 - March 1, 2021 through February 28, 2022

Option Period 2 - March 1, 2022 through February 28, 2023

Option Period 3 - March 1, 2023 through February 29, 2024

Option Period 4 - March 1, 2024 through February 28, 2025

(Subject to change at the discretion of the Government)

SOLICITATION ISSUE DATE: November 26, 2019

OFFER RECEIPT DATE/TIME: Friday January 3, 2019 @4:00pm Pacific Time

PRE-PROPOSAL CONFERENCE /SITE VISIT: Tuesday December 17, 2019 @10:00am Pacific Time

LOCATION: Robert E. Coyle Federal Building and U.S. Courthouse (CA0309ZZ)

2500 Tulare Street, Room 201, Fresno, CA, 93721 https://easi.pbs.gsa.gov/suite/tempo/records/item/lIBinLDeHJegYbgj4pEnkiRCI1DbSUsup2_hohwKZP-PMZ6RM6HfLGBnnd78tRtXyJtR0OFWj2DV8TPIqDpeJJ1dtDrT3wF2XOSsx6Fv2sa-NfK/view/summary

RFP 47PK0219R0013 - O&M Robert Coyle Fresno CA November 26, 2019

OFFEROR INFORMATION

The following information is provided to prospective Offerors in order to assist with preparing the proposal. Please be advised that the following information does not excuse any prospective Offeror from being thoroughly familiar with the Solicitation requirements prior to submission of a proposal.

1. Submission Of Proposal

The Request for Proposal (RFP) response package shall consist two (2) volumes (separate files). The Volumes are: Volume I – Technical Proposal and Volume II – Price Proposal.

Files shall not contain classified data. The use of hyperlinks in quotes is prohibited. The RFP response package shall include the following:

Volume Content Page Limit

I. Technical Proposal

1. Experience N/A – Attachment C – Cover Sheet for submitting Information About Experience

2. Management Plan Not to Exceed 80 pages

3. Past Performance N/A – See Attachment D – Past Performance

Questionnaire

II. Price Proposal

1. Pricing Information Attachment A - Signed Standard Form 1449

Attachment B - Price Schedule

2. Other Documents Completion of all required representation, certifications, and submission of Section K.

Acknowledge all solicitation Amendments (SF-

30) issued by the Government.

Quotation/Proposal packages shall be submitted electronically no later than Friday, January 3, 2019, 04:00 pm Pacific Time (email time stamp of arrival will be used for timely submission documentation) by email to Contract Specialist (CS) Jasmine Dare at jasmine.dare@gsa,gov and Contracting Officer (CO)

Mei Chan at mei.chan@gsa.gov.

General Services Administration

Acquisition Management Division (9PQSF)

Public Buildings Service (PBS)

50 United Nations Plaza, 4th Floor Suite 4445

San Francisco, CA 94102

Proposals received after the hour and date specified above will be considered late submissions.

2. How to Request and Receive Explanations and Clarifications

This is an 8(a) small business set aside procurement.

The current incumbent contractor is:

CONTRACT NO. GS-09P-09-KS-D-0248 / GS-09-P-16-KS-D-7116

KCorp Technology Services, Inc.

1603 College Road

Fairbanks, AK 99709-4175 mailto:jasmine.dare@gsa,gov mailto:mei.chan@gsa.gov

All questions regarding this Solicitation shall clearly identify the Solicitation number 47PK0219R0013 and the specific section of the Solicitation from where the question is derived – for example, the section and paragraph citation such as C.11 or page number such Section A, Page XX. GSA reserves the right not to answer questions that are vague, illegible, and/or irrelevant to the Solicitation.

Submit all requests for information or clarification in writing to CS Jasmine Dare by email at jasmine.dare@gsa.gov and CO Mei Chan at mei.chan@gsa.gov.

Questions shall be submitted no later than Thursday, December 19, 2019, 04:00 pm Pacific Time.

3. How to Attend the Pre-Proposal Conference/Site Visit

The Pre-Proposal Conference (PPC) will be held on Tuesday, December 17 at 10:00 am Pacific Time at the following location:

LOCATION: Robert E. Coyle Federal Building and U.S. Courthouse (CA0309ZZ)

2500 Tulare Street, Room 201

Fresno, CA, 93721

Pre-registration is required for all attendees. Interested parties must notify the Contract Specialist

Jasmine Dare via email jasmine.dare@gsa.gov, (CO) Mei Chan, mei.chan@gsa.gov and Building

Manger, Charles Bookout, charles.bookout@gsa.gov by COB Thursday, December 12, 2019 in order to attend.

Should you require additional information regarding this location, please contact Charles Bookout, charles.bookout@gsa.gov.

There is a Security checkpoint manned by U.S. Marshall's at the front entrance.

If you need a one day contractor's parking, please contact Raquel Martinez at email:

Fresno_admin@kcorptechnology.net

Raquel Martinez

KCorp Technology Services

Robert E Coyle Federal Building 2500 Tulare Street, Suite S-220

Fresno, CA 93721 ph: 559-264-2365 fax: 559-264-2373

The site visit will include a ONE TIME tour of the facility. The Offeror is responsible for arranging and paying for its own travel, lodging, meals, and all other expenses incurred in conjunction with attendance at this conference and any subsequent building visit. Site visits can be arranged with Charles Bookout, via email at charles.bookout@gsa.gov.

All attendees must bring a valid photo ID to enter the premises.

Should the above conference be rescheduled, GSA shall NOT be responsible for any costs incurred by the prospective Offeror as a result of rescheduling the conference.

mailto:jasmine.dare@gsa.gov mailto:mei.chan@gsa.gov mailto:jasmine.dare@gsa.gov mailto:mei.chan@gsa.gov mailto:charles.bookout@gsa.gov mailto:charles.bookout@gsa.gov mailto:Fresno_admin@kcorptechnology.net mailto:charles.bookout@gsa.gov

TABLE OF CONTENTS

(Sections A through M)

Contents

OFFEROR INFORMATION

1. Submission Of Proposal

2. How to Request and Receive Explanations and Clarifications

3. How to Attend the Pre-Proposal Conference/Site Visit

Contents 4

A. SOLICITATION/CONTRACT FORMS 11

B. SERVICES, ORDERING AND PRICES 12

B.1 DESCRIPTION OF SERVICES

B.2 SERVICE CONTRACT LABOR STANDARDS

B.3 PERFORMANCE PERIOD & LIMITATION OF GOVERNMENT OBLIGATION

B.4 ORDERING LIMITATIONS

B.5. EQUIPMENT INVENTORIES AND AUTOMATIC PRICE ADJUSTMENTS

B.5.1 Existing Equipment

B.5.2 Equipment Inventory Changes

B.5.3 Cumulative Adjustment

B.6 RESERVE

B.7 PRICE ADJUSTMENT FOR EQUIPMENT UPGRADES

B.8 PRICE SCHEDULE – Schedule B

C. DESCRIPTION/SPECIFICATION/STATEMENT OF WORK 18

C.1 . System Requirements

C.1.1. Additional Requirements C.1.2. Excluded Systems:

C.2. DEFINITIONS

C.3. REFERENCES

C.4 .EXISTING DEFICIENCY INSPECTION AND REPORT

C.5 TRANSITION PHASE

C.5.1. Transition Phase Startup C.5.2. Transition Phase Schedule

C.6. PHASE OUT TRANSITION PERIOD

C.7. TERMINAL DEFICIENCY LIST INSPECTION

C.8 GENERAL AND ADMINISTRATIVE REQUIREMENTS

C.8.1 Staffing and Communication with CO or Designee C.8.2. Communication and Equipment C.8.3. Onsite Records C.8.4. Maintenance Reports C.8.5. Service Request and Administrative Support C.8.6. Use of N-CMMS C.8.7. Quality Control Plan C.8.8. Government Quality Assurance Surveillance Plan

C.8.8.1.Contract Performance C.8.8.2. Methods C.8.8.3.Cooperation-Inspections

C.8.9. CPARS

C.9. OVERTIME UTILITIES DATA COLLECTION

C.10. BUILDING OPERATING PLAN

C.10.1 Building Operating Plan Creation C.10.2. Components of the Building Operating Plan (BOP)

C.11. EQUIPMENT INVENTORY

C.12. MONTHLY PROGRESS REPORTS

C.13. PERFORMANCE REVIEW MEETINGS

C.14. OCCUPANT FEEDBACK PROGRAM

RESERVED

C.15. REFERENCE LIBRARY

C.16. REVIEW OF DESIGN DOCUMENTS

C.17. BUILDING MANAGEMENT SUPPORT SERVICES (ESCORTING)

C.18. INSPECTIONS AND ASSISTANCE FOR SPACE BUILDOUTS

C.19. EMERGENCY SHUTDOWN INSTRUCTIONS AND TOUR CHECKLISTS

C.20. LABELING OF ELECTRICAL CIRCUITS

C.21. OPERATIONAL REQUIREMENTS

C.21.1.General C.21.2. Extended Operating Hours

RESERVED

C.21.3. Continuity of Operations (COOP) C.21.4. Emergency Operations Plan C.21.5.Tenant Environment C.21.6. Energy and Water Efficiency C.21.7. Energy and Water Efficiency Technology

C.22. SYSTEM PERFORMANCE STANDARDS & PROCEDURES

C.23. SERVICE REQUESTS

C.23.1. Emergency Service Request C.23.2.Urgent Service Request Response C.23.3.Routine Service Request Response

C.24. TOURS

C.24.1.General C.24.2. Operating Logs and Tour Check Sheets C.24.3. Tour Frequencies C.24.4. Condensate Pans C.24.5. AHU UV lighting systems C.24.6. Monitoring of Central Plant Equipment

C.25. DEMAND RESPONSE PROGRAMS

C.26. CURTAILMENT PROGRAM

C.27. GSA LINK

RESERVED

C.28. ADVANCED METERING PROGRAM

C.28.1. Advanced Metering System Verification and Calibration

C.29. PROTECTION AND DAMAGE

C.30. NEGLIGENCE

C.31. KEY CONTROL

C.32. DISRUPTIVE OR HAZARDOUS TOOLS

C.33. SCHEDULED DISRUPTIONS

C.34. PLUMBING AND RESTROOMS

C.35. MAINTENANCE PROGRAM

C.35.1. General C.35.2. Maintenance Standard C.35.3. Application of Diagnostic Software C.35.4. Ongoing Commissioning / Re-Tuning C.35.5. Air Distribution Boxes

C.36. BAS CONTROL SYSTEMS AND BUIDLING IT NETWORKS

C.36.1. Controls/HVAC Training C.36.2. BAS Operations C.36.3. BAS Alarm Response C.36.4. Reporting C.36.6. Systems outside the GSA Network C.37. MISCELLANEOUS WORK (Utility Hours)

C.38. VERTICAL TRANSPORTATION EQUIPMENT

C.38.1. Vertical Transportation Systems and Associated Equipment

C.39. WATER TREATMENT

C.39.1. General

C.40. OIL ANALYSIS AND OIL CHANGES

C.41. LIGHTING SYSTEMS

C.41.1. General

C.42. ARCHITECTURAL AND STRUCTURAL MAINTENANCE

C.42.1. General C.42.2 Maintenance and Repair C.42.3. Repair and Replacement Work C.42.4. Painting C.42.5. Graffiti C.42.6. Interior Signage and Directories C.42.7. Finishes Maintenance C.42.8. Historic Building Preservation

C.43 FLAG PROCEDURES

C.44. REPAIRS

C.44.1. General C.44.2. Repair Cost Calculating C.44.3. Non-reimbursable Repairs C.44.4. Reimbursable Repairs C.44.5. Repair Shared Liability Example C.44.6. Subcontracted Repairs C.44.7. Approval of Work C.44.8. Invoicing C.44.9. Warranties C.44.10. Quality of Materials and Replacement Parts C.44.11. Electrical and Motor Repairs C.44.12. Control System Repairs C.44.13. Ordering Repairs from Outside Source C.44.14. Force Majeure (Unforeseeable Events)

C.45 SAFTEY AND ENVIRONMENTAL MANAGEMENT

C.45.1. General C.45.2. Scheduling and Recordkeeping C.45.3 Refrigerants C.45.3.1. Control and Certification C.45.3.2 Certified Handlers C.45.4. AQMD Operating Permits C.45.5. Fuel Storage Tanks C.45.6. Polychlorinated Biphenyl (PCB) Control C.45.7. Facility Hazards C.45.8. Workplace Safety C.45.9 Electrical Safety C.45.10. Fall Protection C.45.11. Powered Platforms C.45.12. Lockout/Tagout C.45.13. Confined Spaces C.45.14. Asbestos Management

RESERVED

C.45.15.1. Hazardous Materials

C.45.15.2. SDS

C.45.15.3. Disposition of Hazardous Waste C.45.15.4. Environmental Report C.45.16. Recycled Content Product Purchase Annual Reporting C.45.17. Boiler/Pressure Vessel Operation and Inspection Standards C.45.17.1. Boiler Operation and Inspections C.45.17.2. Inspections and Tests C.45.17.3. Backflow Prevention Devices C.45.18. Potable Water Systems C.45.19. Labeling and Signage C.45.20. Roof Anchorage Points

C.46. FIRE PROTECTION SYSTEMS AND LIFE SAFTEY EQUIPMENT

C.46.1. General C.46.2.Fire Alarm System Services C.46.3. Fire Alarm System Testing and Maintenance C.46.4. Fire Alarm System Central Station Monitoring C.46.5. Water-Based Fire Suppression Systems C.46.6. Fire Doors and Other Opening Protectives C.46.7. Fire and Combination Fire/Smoke Dampers C.46.8. Smoke Doors and Other Opening Protective C.46.9. Smoke Dampers C.46.10. Portable Fire Extinguishers C.46.11. Non-Water Based Fire Extinguisher Systems C.46.12. Smoke Control Systems C.46.13. Emergency and Standby Power Systems (Load banks are present in facility) C.46.14. Emergency Lighting Systems and Exit Signage

C.47 ANCILLARY REPAIR AND ALTERATIONS

C.48 SUBMITTALS CHART (CONTRACTOR DELIVERABLES)

D. PACKAGING & MARKING 74

E. INSPECTION & ACCEPTANCE 75

F. DELIVERIES OR PERFORMANCE 78

G. CONTRACT ADMINISTRATION DATA 80

H. SPECIAL CONTRACT REQUIREMENTS 83

H.1 Reserved

H.2 GSAM 552.237-71 QUALIFICATION OF EMPLOYEES (MAY 1989)

H.3 PERSONNEL SECURITY REQUIREMENTS

H.3.1 Security Requirements & Identity Verification Procedures (Non-Classified Contract) H.3.2 Suitability Determinations - H.3.3 Compliance with Security Requirements H.3.4 Identification Credential H.3.5 Escort Requirements

H.4 STANDARDS OF CONDUCT

H.5 REMOVAL FROM CONTRACT WORK

H.6 SENSITIVE BUT UNCLASSIFIED (SBU) BUILDING INFORMATION

H.7 RECORDING PRESENCE

H.8 GOVERNMENT FORMS

H.9 OTHER CONTRACTORS

H.10 ORDINANCES, TAXES, PERMITS, AND LICENSES

H.11 DISCREPANCY IN THE SPECIFICATIONS

H.12 AFFIRMATIVE PROCUREMENT PROGRAM (APP)

H.12.1 Standards H.12.2 Reporting H.12.3 Recycle Content Certification

H.13 ASBESTOS AWARENESS TRAINING

H.14 UNIFORMS

H.15 PERSONNEL QUALIFICATIONS

H.15.1 Personnel Training H.15.1.1 Re-Tuning Training:

H.15.2 Qualification of Project Manager and Onsite Supervisory Personnel H.15.2.1 Qualifications of Project Manager H.15.2.2 Qualifications of Onsite Supervisor H.15.3 Qualifications of Technicians H.15.3.1 General Requirements H.15.3.2 Qualification of Fire Alarm System Technicians H.15.3.3 Qualifications of Sprinkler System Technicians H.15.3.4 Qualification of Water-Based Fire Suppression System Technicians H.15.3.5 Qualifications of Dry/Wet Chemical Extinguishing System Technicians H.15.3.6 Qualifications of Clean Agent Fire Extinguisher System Technicians H.15.3.7 Qualifications of Halogenated Extinguishing System Technicians H.15.3.8 Qualifications of Carbon Dioxide Extinguishing System Technicians H.15.3.9 Qualifications of Ventilation System Fire Extinguishing System Technicians H.15.3.10 Qualifications of Smoke Control Technicians H.15.3.11 Qualifications of Fire & Smoke Damper Technicians H.15.3.12 Qualifications of Fire-rated and Smoke Door Assemblies Technicians H.15.3.13 Qualifications of Portable Fire Extinguisher Technicians H.15.3.14 Qualifications of Emergency and Standby Power System Technicians H.15.3.15 Qualifications of Emergency Lighting Equipment and Exit Signage Technicians H.15.3.16 Qualifications of HVAC Technicians H.15.3.17 Qualifications of BAS Technicians H.15.3.18 Qualifications of Electrical Technicians H.15.3.19 Qualifications of Elevator/VTE Technicians H.15.3.20 Qualifications of Service Request and Administrative Support Personnel H.15.4 Submission of Resumes for New Employees H.15.5 State Licensing H.15.6 Compliance with Federal, State, and Local Codes

H.16 GOVERNMENT FURNISHED MATERIALS

H.16.1 Requirements for Network Connection H.16.2 Government Furnished Equipment H.16.3 Documentation Related to Building Monitoring and Control Systems (BMC)

H.17 CONTRACTOR FURNISHED MATERIALS

H.18 ADDITIONAL SERVICES INDEFINITE QUANTITY PROVISIONS

H.18.1 General H.18.2 Price Proposal for Additional Services Work H.18.3 Pricing H.18.4 Parts and Materials H.18.5 Labor H.18.6 Subcontracts H.18.7 Cost Documentation H.18.8 Competitive Bids H.18.9 Methods of Ordering and Invoicing

H.19 AWARD FEE

RESERVED

H.20 STRIKE CONTINGENCY PLAN (SCP)

H.21 OCCUPANCY EMERGENCY PLAN (OEP)

H.22 CONTRACTOR PANDEMIC PLAN

I. CONTRACT CLAUSES 99

I.1 CONTRACT TERMS AND CONDITIONS

I.1.1 Contract Clauses Incorporated by Reference I.1.2 Contract Clauses Incorporated by Full Text

J. EXHIBITS 122

EXHIBIT J.1

EQUIPMENT INVENTORY

EXHIBIT J. 2

PBS NATIONAL CMMS DESK GUIDE

EXHIBIT J.3

GSA 2018 PREVENTATIVE MAINTENANCE GUIDE

EXHIBIT J.4

PROCEDURES FOR LOST AND FOUND SERVICES

EXHIBIT J.5

VERTICAL TRANSPORTATION EQUIPMENT (ELEVATORS)

1.0 GENERAL

1.1 Exclusions

1.2 Elevator Equipment Alterations and Inventory Changes

1.3 Elevator Systems Quality Control

1.4 Terminal Deficiency List Inspection

2.0 ADMINISTRATIVE REQUIREMENTS

2.2 Service Call Report

2.3 Monthly Deficiency Report

2.4 Bi-Annual Repair report

2.5 Submittal summary:

3.0 OPERATION, MAINTENANCE, AND REPAIRS

3.1 Preventative Maintenance

3.2 Maintenance

3.3 General

3.4 Performance Requirements

3.5 Equipment shutdown

3.6 Safety Deficiencies

3.7 Communication Devices

3.8 Emergency Devices

3.9 Elevator Electrical Drawings

4.0 SERVICE CALLS

4.1 Hours and Response Time

5.0 REPAIRS

5. 1 Repair Parts Inventory

5.2 Lighting

6.0 INSPECTIONS AND TESTING

6.2 Scheduling

6.3 Testing

6.4 Communication devices - Testing

EXHIBIT J.6

BUILDING INFORMATION SHEET

EXHIBIT J.7

DOL SCA/DBA WAGE DETERMINATION

EXHIBIT J.8

COLLECTIVE BARGAINING AGREEMENT

EXHIBIT J.9

C.48 SUBMITTALS CHART – CONTRACTOR DELIVERABLE

K. REPRESENTATIONS, CERTIFICATIONS AND OTHER 140

STATEMENTS OF OFFERORS 140

L. INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS/OFFERS 165

L.2.1 Proposal Preparation Instructions

M. EVALUATION FACTORS FOR AWARD 178

A. SOLICITATION/CONTRACT FORMS

See Attachment A - Standard Form 1449

B. SERVICES, ORDERING AND PRICES

B.1 DESCRIPTION OF SERVICES

This is a Performance Based Statement of Work (PBSOW). The Contractor shall provide management, supervision, labor, travel costs, materials, equipment, and supplies (plus any associated costs for obtaining supplies, for example parking, shipping costs, etc.) and shall be responsible for the efficient, effective, economical, and satisfactory operation, scheduled and unscheduled maintenance, repair of equipment and systems, including vertical transportation and all related services, located within the property line of the locations listed in Section C.1.

OPTION PERIODS Offerors are cautioned that any offer may be rejected as non-responsive if it is materially unbalanced as to prices for the options and the initial contract period. An offer is unbalanced when it is based on prices which are significantly less than cost for some work and prices which are significantly overstated for other work.

B.2 SERVICE CONTRACT LABOR STANDARDS

Offerors shall price the contract by assuming the minimum hourly wages and fringe benefits established by the Administrator, Wage and Hour Division, U.S. Department of Labor, for the initial period of performance, will apply to the entire performance period of the contract. The minimum wage rates and fringe benefits applicable to the initial period of performance are outlined in the incorporated wage determination.

Contract price(s) will be adjusted upward or downward effective on each anniversary date of the contract in accordance with the clause contained in Part II, Section I, FAR 52.222-43, Fair Labor Standards

Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and

Option Contracts) (Aug 2018), with the incorporation of an updated wage determination.

B.3 PERFORMANCE PERIOD & LIMITATION OF GOVERNMENT OBLIGATION

All performance periods shall be funded incrementally and be no longer than twelve (12) months. Only the first month of each line item will be obligated; the remaining 11 months of each line item shall be subject to the Limitation of Government Obligation clause (LOGO and be funded in one-month increments.

B.4 ORDERING LIMITATIONS

The annual maximum ordering limitation for Additional Services and Reimbursable Repairs is $250,000.

The limitation per order for Additional Services and Reimbursable Repairs is $100,000.

The price of the Basic Services of this contract serves in place of an annual minimum ordering limitation.

B.5. EQUIPMENT INVENTORIES AND AUTOMATIC PRICE ADJUSTMENTS

B.5.1 Existing Equipment The Government cannot guarantee the validity or completeness of the existing N-CMMS equipment inventory in Exhibit J.1. Offers are cautioned to use other means and/or a site visit to determine their offer. However, the Government will allow one year, from the start of the base period, to request adjustment for equipment items not accounted for during the bid period. Requests for equitable adjustment must be done according to the procedure listed below and can only be for maintenance requirements going forward (i.e., for maintenance not yet performed - no lump sum payments will be allowed). Requests for equitable adjustment received after this period, unless done for equipment installed during this time, will not be allowed.

All additional items discovered must be entered into the N-CMMS; the amount of the request shall only be based on the difference between the N-CMMS excel report presented with the request and the equipment inventory accompanying the solicitation. New items entered into the N-CMMS shall include all required nomenclature data completed per C.11 Equipment Inventory, and be submitted to the

Contracting Officer with a copy sent to the Contracting officer’s representative. The Government may elect to perform a site walkthrough to verify the submitted equipment.

B.5.2 Equipment Inventory Changes The Government frequently removes and replaces equipment in most buildings, as well as adds new systems designed to lower operational costs and reduce energy and water consumption. This may add, or detract, from the Contractor’s overall workload.

If additional equipment is added to the any of the buildings and systems covered by this contract in

Section C.1, and the additional equipment requires additional operation, preventive (scheduled) maintenance, or repairs during the period of performance of the contract (from the time the offer is received, and includes option periods), the Contractor shall include the new equipment within their scope of operations as soon as the equipment has been turned over to the GSA Property Management team.

In the event such additional equipment is covered by the contract, is not an ASME elevator system, and requires additional compensation to maintain and operate, it is the Contractor’s responsibility to request equitable adjustment of the contract price from the Contracting Officer per the steps outlined below.

Failure to request equitable adjustment does not relieve the Contractor of being responsible for the operation, maintenance, and repair of the new equipment installed during the contract period. In the event the new equipment reduces maintenance tasks or operational requirements, and the Government funds the equipment changes, the Government may request a reduction in the contract price accordingly.

The price adjustment shall only reflect changes in the Contractor’s preventative maintenance responsibilities; there is no allowance for predicting the need for future repairs on new equipment, or operational requirements, and therefore no price adjustment for operations and repairs is allowed. The bare material cost of the equipment is used to cover these requirements.

The request for equitable adjustment shall be made from the Operational requirements of this contract and the "Preventive Maintenance" section of R.S. Means Facilities Maintenance & Repair Cost Data, as follows:

(1) For each item added or deleted, multiply the annualized man-hours standard for the most comparable item in the book by the appropriate hourly rates in the Price Schedule.

(2) To the value determined in (1) above, add the annualized material bare cost for the same item in the book.

(3) This process should be conducted for each item of equipment added or deleted. Deletions shall be treated as negative numbers.

(4) The summation of item values determined by steps (1) through (3) above shall produce the total change in contract price. This may be positive or negative.

In the event equipment is added for which there is a comparable or actual component in R.S. Means, and no preventative maintenance listed by R.S. Means, and preventative maintenance is required by the

Government the Contractor shall use their own annualized man-hour estimate.

B.5.3 Cumulative Adjustment If cumulative price changes exceed +10%, or -10%, of the base price of the contract, this process shall no longer be used. The contract shall be subject to a negotiated equitable adjustment. If R.S. Means

Facilities Maintenance and Repair Cost Data does not include certain items, changes in inventory quantities of these items shall be subject to a negotiated equitable adjustment. Requests for contract adjustment made by the Contractor, due to new equipment installation, must be accompanied by the following information:

a.) Each item of new equipment listed for price adjustment shall be accompanied by each item of existing equipment being replaced (if applicable) as well as the associated maintenance costs of the existing equipment.

B.6 RESERVE

B.7 PRICE ADJUSTMENT FOR EQUIPMENT UPGRADES

If the Government funds upgrades to Controls or equipment, the contract price is subject to a negotiated price reduction to reflect the decrease in operations and maintenance costs reasonably expected from the improvements.

B.8 PRICE SCHEDULE – Schedule B

This price schedule includes main building line item costs along with a separate section for specific costs relating to pay rates and other services. The line items below shall specify the total cost for all labor, materials, equipment, tools, supervision, management support, licenses, permits and any required fees to accomplish the relevant tasks in accordance with the specification. All proposed prices should be for the unit indicated.

The Base Year of the contract shall be for 12 months from effective date of the contract; the option years shall also be a total of 12 months each. The total contract shall be for five years (1 year base, four one-year options).

The costs listed below shall specify the total cost for all labor, materials, equipment, tools, supervision, management support, licenses, permits and any required fees to accomplish the relevant tasks in accordance with the specification. All proposed prices should be for the unit indicated and shall include the costs for Electrical Switchgear Testing (note 3) and Miscellaneous Work (Utility Hours) per Section C.37.

Schedule B - PRICE SCHEDULE

SOLICITATION REQUEST FOR PROPOSAL (RFP): 47PK0219R0013

O&M Robert E. Coyle Federal Building and U.S. Courthouse Fresno CA (CA0309ZZ)

Offeror:

Date:

Complete the highlighted yellow boxes only

Base Year** Option 1 Option 2 Option 3 Option 4 Total (all 5 years)

From 3/1/2020 3/1/2021 3/1/2022 3/1/2023 3/1/2024

To 2/28/2021 2/28/2022 2/28/2023 2/29/2024 2/28/2025

CLIN CLIN 0100 CLIN 1100 CLIN 2100 CLIN 3100 CLIN 4100

O&M SERVICES

(Monthly)

ELEVATOR SERVICES

(Monthly) Misc Work (Utility Hours)

(Per Section C.37)

(Monthly)

Electrical Switchgear

Testing (Monthly)

Total Monthly -$ -$ -$ -$ -$

Total (Annual) -$ -$ -$ -$ -$ -$

Standard Coefficient (1) :

Startup costs: (2)

(CLIN 0001) -$

Grand Total (Annual) -$ -$ -$ -$ -$ -$

2. Startup costs may only apply to the base year of the contract and shall be a separate, lump sum cost payable during the first month of the contract.

1. The Standard Coefficient is the markup (percent of cost) to be applied to the total cost of the O&M services in the base and option years of the contract, and may be applied to the final cost of projects classified as Additional Services work. The standard coefficient is not to be applied work being classified as a repair. (per Section C.44.1).

ELECTRICAL SWITCH GEAR TESTING (3)

CA0309ZZ

September 2022 Monthly Annual

3. Electrical Testing is to be included within the firm fixed price of the contract (including in the monthly price of the year performing the test). Electrical

Testing is to be done per the PM Guide and NETA specifications; however the frequency of switchgear testing is to be done every three years. Testing was last completed August 2019. Next testings will be completed on September 2022.

Miscellaneous Work (Utility Hours) Per Section C. 37 (Monthly)

Misc Work hours

(Per Section C.37)

(Monthly cost ) Base Year Option 1 Option 2 Option 3 Option 4

Monthly

Annual $ - $ - $ - $ - $ -

Per C.37. MISCELLANEOUS WORK (Utility Hours) , as part of the firm-fixed price (including in the monthly price) of this contract, the Contractor shall provide a total of ten (10) hours and up to $100.00 of parts and supplies per calendar month (hours and dollar amounts are not cumulative to succeeding months) when requested by the COR, to accomplish discretionary work in the buildings covered by this contract.

ENGINEER/TECHNICIAN HOURLY RATES:

O&M:

Job Title Straight time Overtime Emergency Callback

Engineer, Stationary: $ - $ - $ -

Engineer, Utility: $ - $ - $ -

HVAC Technician: $ - $ - $ -

General Mechanic : $ - $ - $ -

ELEVATORS:

Job Title Straight time Overtime Premium Portion

Journey-level Elevator

Tech:

Team rate: $ - $ - $ -

4. Hourly rates listed below are proposed only once. These rates may, in the event of wage determination rate increases, be escalated in accordance with52.222-43 Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts) (Aug 2018).

Overtime hourly rates shall be applied for work required to be performed after the Normal Working Hours of the buildings, but which is scheduled in advance. Work performed after Normal Working Hours, solely for the convenience of the Contractor, shall be paid for at the straight time rate.

Emergency callback hourly rates shall be applied when a technician must be called in outside of Normal Working Hours, without advance scheduling, unless the callback was due to negligence or poor maintenance practices on the part of the contractor.

5. When the Government requires scheduled overtime work for an elevator mechanic, i.e. work to be performed either before or after the regular working hours, the Government will only pay the “Premium Portion” rate for the off-hours work. Premium portion is calculated at .7 times the straight time rate.

ADDITIONAL SERVICES HOURLY RATES, O&M:

O&M: Straight time Overtime

Engineer, Stationary: $ - $ -

Engineer, Utility: $ - $ - `

HVAC Technician: $ - $ -

General Mechanic : $ - $ -

ADDITIONAL SERVICES HOURLY RATES, ELEVATORS

ELEVATORS: Straight time

Journey-level Elevator

Tech:

Team rate: $ -

These items are indefinite quantity (IQ) line items. These rates only apply to work which is reimbursable, i.e., either Additional Services or for

Reimbursable Repairs.

**ANTICIPATED PERIOD OF PERFORMANCE:

The period of performance is anticipated to be from 03/01/2020 thru 02/28/2025 for one base year and four options.

(Subject to change at the discretion of the Government)

C. DESCRIPTION/SPECIFICATION/STATEMENT OF WORK

The Contractor shall provide management, supervision, labor, travel costs, materials, equipment, and supplies (plus any associated costs for obtaining supplies, for example parking, shipping costs, etc) and shall be responsible for the efficient, effective, economical, and satisfactory operation, scheduled and unscheduled maintenance, repair of equipment and systems, including vertical transportation and all related services, listed below in Section C.1 that are located within the property line of the following location:

Robert E. Coyle Federal Building and U.S. Courthouse (CA0309ZZ)

2500 Tulare Street, Fresno, CA 93721

C.1 . System Requirements

a. Electrical systems and equipment.

b. Mechanical, plumbing, and heating, ventilation, exhaust systems and air conditioning (HVAC) systems and equipment, including the underfloor air distribution system

c. Fire protection and life safety systems and equipment throughout the building(s), to include all kitchen and cafeteria space fire protection systems.

d. All Control systems that are within the scope of this Contract to include all Building Automation

Systems (BAS), and/or specific HVAC Control systems (BAS and Computerized software maintenance is excluded; however Elevator system software maintenance or upgrades are included.

e. Architectural and Structural Systems, including fixtures and equipment within the site

f. Lighting Systems and associated computer control equipment (if applicable)

g. Service Desk operations per Section C.8.5

h. Public Address System

i. Equipment inventory system (if applicable)

j. Window cleaning system equipment (wall glider, tracks, davits, pedestals and associated equipment)

k. Parking Control Equipment

l. Loading Dock equipment (dock levelers and dock bumpers)

m. Material Handling Equipment

n. Roll-up and sliding garage doors and exterior fencing

o. Elevator Equipment, including locks, keycard systems, and control system maintenance

p. Miscellaneous vertical transportation systems (non ASME-certified courtroom wheel chair lifts)

q. U.S. flag pole, lighting and pulley system

r. Fitness center equipment (GSA-owned equipment only)

C.1.1. Additional Requirements The Contractor shall:

a. Be responsible to make the management and operational decisions to meet the quality standards required under this contract.

b. Use innovation, technology and other means and methods to develop and perform the most efficient services for the building. Implement an effective Quality Control Plan (QCP).

c. Implement an effective service call system, as specified under the Special Requirements section of this contract that results in prompt, professional, and courteous resolution of tenant and Field Office concerns.

d. Keep the Contracting Officer (CO) or designee informed of current status of the work being performed in accordance with the specific provisions of this contract, provide work schedules, provide a major equipment and critical system break down or impairment form, and provide other pertinent information needed by the CO or designee as needed.

e. Reduce the environmental impact(s) of work performed under this contract by using, to the maximum extent, environmentally sound practices, processes, and products.

f. Ensure that their employees are properly licensed and/or certified to operate necessary building systems or equipment for which licensed and/or certified personnel are required by federal, state or local law, codes or ordinances (H.15. Personnel Qualifications).

g. Federal Requirements: The Contractor shall comply with all applicable Federal, state and local laws, regulations and codes, including any supplements or revisions. The Contractor shall obtain all applicable licenses training, and permits. If a change in law or regulation requires the Contractor to implement an action that will result in an increase or decrease in Contract price, the Contractor shall implement the required action and within 30 calendar days submit to the CO or their designee a price proposal for such change. If the CO or their designee determines an equitable adjustment is substantiated a modification to the Contract will be issued.

C.1.2. Excluded Systems:

The following systems are excluded from this scope of work:

a. Security systems (does not include mechanical components of the door ,closers, keepers, hinges, etc, unless these are security-related components specifically required by a tenant agency)

b. Telecommunication systems.

c. Equipment owned and operated by tenant agencies.

d. Furnishings (not installed as fixtures).

e. Paper, soap, and hand-sanitizer dispensing equipment in restrooms.

f. Kitchen appliances and equipment (but general plumbing equipment up to the point of delivery, ductwork above the ceiling, exhaust fans, and any fire suppression or fire alarm equipment are included in the scope)

g. Equipment owned by servicing public utilities.

h. Upgrade of software or software licenses (to include building automation systems (BAS) and N-CMMS).

i. Landscaping systems

j. Additional services as needed by various agencies

C.2. DEFINITIONS

Acceptance

“Acceptance” means an authorized representative of the Government has inspected and agreed that the work meets all requirements of this contract, to include documentation requirements.

Additional Services

“Additional services” are services that the Contractor will provide at an additional cost to the Government, to include all labor, supervision, supplies and materials specifically identified as being outside the provisions of the basic services and included in the offeror’s overall pricing. The CO or their designee will issue a separate delivery order before work may proceed.

Advanced Meters

Advanced meters are those that have the capability to measure and record interval data (at least hourly for electricity), and communicate the data to a remote location in a format that can be easily integrated into an advanced metering system.

Advanced Metering Systems

A system that collects time-differentiated energy usage data from advanced meters via a network system on either an on-request or defined schedule basis. The system is capable of providing usage information on at least a daily basis and can support desired features and functionality related to energy use management, procurement, and operations, U.S. Department of Energy, EERE: Guidance for Electric Metering in Federal Buildings, (February 3, 2006).

Approval

“Approval” means the Government has reviewed submittals, deliverables, and administrative documents (e.g., insurance certificates, installation schedules, planned utility interruptions, etc.) and has determined the documents conform to contract requirements.

Architectural and Structural

“Architectural and Structural” systems customarily included in R.S. Means Facility Construction Cost Data

Divisions 3,4,5,6,7,8,9, and 10, to include all building structure, envelope, building improvements and finishes, and site improvements (e.g., paving, curbs, gutters, walkways, exterior lighting, fences and/or gates, etc.), to the property line, unless specifically listed as being excluded in Section C.1 of this contract.

Basic Services

The Basic Services of the contract consist of the recurring contract requirements for which the Contractor is paid as a base price, i.e., the requirements established by the contract statement of work and related general and administrative requirements that do not contain provisions for separate reimbursement. Indefinite Quantity requirements (Additional Services and Reimbursable Repairs) are requirements outside of Basic Services, for which payment is made on a case-by-case basis.

Building Automation System (BAS)

The “Building Automation System” is a system controlling and monitoring building HVAC, and possibly other systems, to include all device, field, and global controllers, instrumentation, networking infrastructure, computers and peripherals, software, programming, database files, and licenses.

Building Operating Plan

The “Building Operating Plan” is a mandatory plan that the Contractor prepares for Government approval that describes the Contractor’s program for operating and maintaining the building, to include both normal circumstances and contingencies.

Commissioning

A practice used to optimize and verify performance of fundamental building systems.

Commissioning (Ongoing)

The practice of optimizing system performance by continuing to fine-tune equipment so will result in actively preventing problems for the lifetime of the building. GSA’s Ongoing Commissioning efforts will focus on maintaining the facility in the optimized state resulting from TBC and Re/Retro Commissioning efforts. GSA will achieve this through its relationship with its service providers (Operations and Maintenance/Custodial/Repair and

Alterations/IT/Utilities) and the use of technology (networked systems/Advanced Meters/Smart Buildings).

Computerized Maintenance Management System (CMMS)

A “computerized maintenance management system” is a database and application software package that automates the O&M and repairs record keeping requirements. A CMMS is designed to enhance efficiency and effectiveness of maintenance activities. Typical features include planning, scheduling and monitoring of work orders and maintenance needs.

The National CMMS (N-CMMS) is a central repository (Database) for all maintainable GSA Assets. The N-

CMMS provides a mandatory, Agency-Wide means and method for processing and reporting all maintenance work done for GSA regardless of Region or Contractor.

Consumable Parts

“Consumable Parts” or components are materials, parts or components that customarily require regular replacement rather than repair in a maintenance program and shall be disposed of properly. Examples include, but are not limited to: oil, grease, belts, filters, ballasts, lamps, etc.

This includes diesel fuel used during operation of a generator for any scheduled maintenance, i.e. monthly exercising the generator, switchgear testing, emergency power system, etc. Operation of a generator to provide utilities due to an unexpected or unplanned loss of normal electrical power would be treated as a reimbursable expense. If the operation of the generator is caused by Contractor negligence, the Contractor shall be liable for the full cost of refueling, any other provisions notwithstanding

Contracting Officer (CO)

Contracting Officer (CO) has the overall responsibility for the administration of this contract. The CO alone, without delegation, is authorized to take actions on behalf of the Government to amend, modify or deviate from the contract terms, conditions, requirements, specifications, details and/or delivery schedules. However, the CO may delegate certain other responsibilities to authorized Government representatives.

Contracting Officer's Representative (COR) or Designee

Contracting Officer's Representatives (COR) or their designee shall be appointed by letter from the CO. CORs or designees will be the primary Government representatives for the administration of Contract, shall have proper training and experience in inspecting contracts, but will not have the authority to modify the contract.

Contractor

“Contractor” as used in this document refers to the company or firm awarded this contract.

Contractor’s Other Than Normal Working/Duty Hours

Hours other than those identified as Normal Working Hours.

Controls and Control System

A “control system” is any low-voltage control, communication and monitoring system, including but not limited to stand alone devices, field and global controllers; instrumentation; networking infrastructure; computers and peripherals; software; programming; database files; and licenses. Examples are the BAS, Advance Metering

System (AMS), and lighting control systems. Fire protection systems and security systems are excluded from this definition for purposes of this contract and are defined separately. Gateway devices and mapping software and files for data interchange between a control system and a fire protection or security system are considered part of the control system.

Conveying Equipment

All building and site systems of the types generally included in Divisions 14 and 41 in R.S. Means Facilities

Construction Cost Data, with the exception of any equipment covered by the Vertical Transportation Equipment portion of this contract (if applicable).

Defective Service

A unit of service that does not conform with specified contract requirements.

Electrical

All building and site systems of the types generally included in Division 26, 28.31, 28.33, 33.71, in R.S. Means

Facilities Construction Cost Data, with the exception of Control Systems, Telecommunication Systems, Security

Systems, and equipment owned by a servicing public utility.

Emergency

The term “Emergency” involves serious and immediate threats to people or property resulting from both external and internal events, to include bombings and bomb threats, shootings, civil disturbances, fires, explosions, electrical failure, loss of water pressure, building flooding, sanitary and sewer line stoppage, chemical and gas leaks, medical emergencies, hurricanes, tornadoes, floods, and earthquakes. The term does not apply to civil defense matters such as potential or actual violent actions from foreign invaders.

Emergency Callback

An “emergency callback” is a service request or other request for service placed outside of normal working hours and of such a nature that response cannot wait for the resumption of the next day’s normal working hours.

Environmentally Sustainable

Products or services that have a lesser or reduced effect upon human health and the environment when compared with competing products or services that serve the same purpose. This comparison may consider raw materials acquisition, production, manufacturing, products and chemicals, packaging, distribution, reuse, operation, maintenance, or disposal of the product or service. Attributes of environmentally sustainable products include those that are energy efficient, water-efficient, biodegradable, environmentally preferable, non-ozone depleting, contain recycle content, non or less toxic, EPA-designated and bio-based.

Existing Deficiency List Report

The “existing deficiency list report” or “existing deficiency list” is a list of deficiencies that may exist in the equipment and systems covered by this performance work statement, as well as the Contractor's itemized price

(including, but not limited to, labor, materials, overhead, and profit) for correcting each deficiency.

Exterior

This includes entrances; landings; steps; sidewalks; parking areas; arcades; courts; planters; lawns; irrigation systems; fountains; security bollards; gates; fences; flagpoles; building-mounted, pole, and ground lighting; etc.

located adjacent to the facility extending to the legal property line.

Facility Working Hours

Service Desk Hours (Service Desk operation hours):7AM – 3:30 PM

Normal Working hours (Hours for tenant environment and routine service requests):

6AM – 5:30 PM

Federal Holidays

“Federal holidays” for the purposes of this contract are New Year’s Day, Martin Luther King Day, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving Day, and Christmas

Day. When Federal holidays fall on weekends, a weekday is typically designated as the holiday. Holidays that fall on Saturday are observed on the previous Friday and holidays that fall on a Sunday are observed on the following

Monday. Veterans’ Day is always on the 11th of November and Thanksgiving is always the 3rd Thursday of

November.

Federal Executive Holidays, Unanticipated

Unanticipated holidays declared by the president will count as Federal holidays. As long as the Contractor pays employees as if it were an anticipated Federal holiday, the Contractor will be paid for the unanticipated holiday as if it were a normal Federal Holiday.

Fire Protection and Life Safety Systems

“Fire protection and life safety systems “ are systems and equipment installed in the building to (1) detect fire and products of combustion, (2) notify building occupants and emergency responders, (3) initiate smoke control systems

(4) initiate fire suppression systems, (5) control or suppress fires and (6) facilitate or enhance emergency egress.

These systems also may communicate with other major building systems for fire and smoke control, elevator recall, and utilities control. Life safety systems and equipment includes emergency lighting, exit signage, special egress door locking arrangements, and exit stair markings.

Force Majeure

Natural or man-made serious disasters or other natural phenomenon of an exceptional, inevitable, and irresistible character that are not related to fluctuations of normal weather patterns, the effects of which could not have been prevented or avoided by the exercise of due care or foresight. Heavy rains alone do not constitute force majeure, although extensive and unusual flooding may; in general, only events involving serious civil disturbances or those for which a National Disaster is declared by the President of the United States qualify as force majeure.

Furnishings

All equipment of the types generally included in Division 11, 12, and 13 in R.S. Means Facilities Construction Cost

Data, with the exception of equipment that is either separately listed in Section C.1 ( e.g. Dock Levelers), is a fixture, or is covered in the Public Buildings Service Operation and Maintenance Standards (e.g. water supply equipment, hydraulic valves)

GSALink

The GSA -BuildingLink initiative is one of GSA’s strategic projects. The purpose of this initiative is to leverage automated building analytics technology to measure and substantially lower operational expenses in the existing owned building portfolio. GSALink is a hardware and software solution to capture real-time building systems point data, apply rules-based analytics software to the data, and spot trends and deficiencies while reporting actionable events to building operators, O&M contractors, and GSA Service Center property managers

GSA Green Purchasing Program (GPP)

The GSA Green Purchasing Program which includes the Green Purchasing Plan specifies requirements to promote the purchase of environmentally sustainable products and services.

Heating, Ventilation, and Air-Conditioning (HVAC)

HVAC includes all equipment of the types generally included in Division 23 in R.S. Means Facilities Construction

Cost Data, to include all systems with the function of providing ventilation or temperature control to building spaces. HVAC equipment is a subset of Mechanical, Electrical, and Controls equipment and systems, and intersects the definitions of these.

Indefinite Quantity

“Indefinite quantity” provisions permit the Government to order work, in addition to the basic services, and upon acceptance permit additional payment to the Contractor.

Kitchen appliances and equipment

All appliances and equipment types listed in Divisions 11.26 and 11.41 thru 11.48 of R.S. Means Facility

Construction Cost Data, or equipment that is directly related to food service operations and is not part of another building system, i.e. plumbing or electrical.

Landscape Irrigation Systems

Landscape irrigation systems include all piping, tubing, hoses, sprinkler heads, valves, sensors, and controllers used to water landscaped areas. For purposes of this contract, landscape irrigation systems are to be divided into above-ground (e.g. sprinkler heads, drip hoses, or any other water distribution component above ground level) and below-ground (all remaining components of the system that deliver water to the above-ground components). System timing controls and sensors are to be considered part of the above-ground portion of the system.

Measurement and Verification (M&V)

For purposes of this contract, Measurement and Verification is the quantifiable component of Quality Assurance.

The Government may develop…