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J.9 SUBMITTALS CHART (CONTRACTOR DELIVERABLES)
| DELIVERABLE |
| REF |
| DELIVERABLE DUE |
| Due Date |
| Rec’d |
| Existing Deficiency Inspection/Initial Deficiency List |
| C.4 |
| Report due not later than 30 days after award of the Contract. |
| Startup/Transition Phase including staffing plan, etc. |
| C.5.1 |
| 30 Days prior to Contract start date. |
| Transition Phase Schedule |
| C.5.2 |
| Within ten (10) days of the beginning of the startup phase |
| Phase out transition. |
| C.6 |
| On the last performance day of the Contract, Contractor must turn over keys and identification badges or cards. |
| List of key personnel and emergency contact information, which may include subcontractor contacts as applicable. |
| C.8.1 |
| The Contractor must develop and submit to the CO within 10 days of Contract award. |
| Quality Control Plan. |
| C.8.7 |
| Develop and submit during the solicitation process. |
| Building Operating Plan. |
| C.10.1 |
| New BOP should be submitted no later than the end of the startup or transition phase and Annually |
| Equipment inventory update. |
| C.11 |
| The Contractor must update and verify the equipment inventory on an annual basis. |
| Equipment condition assessment. |
| C.11 |
| On an ongoing basis during the performance of the Contract as requested & annually |
| Monthly Progress Reports. |
| C.12 |
| On a monthly basis, not later than the 15th working day of the subsequent month. |
| Progress Review Meetings |
| C.13 |
| The Contractor shall meet monthly with the CO or their designee and other Government representatives, at the discretion of the CO or designee, to review Contract performance. |
| Establish Reference Library |
| C.15 |
| Ongoing |
| Review of design and construction documents. |
| C.16 |
| Review as requested |
| Provide Building Management Support Services |
| C.17 |
| Upon Request |
| Inspect Space Buildouts |
| C.18 |
| As required |
| Emergency Shutdown and Tour Inspection Checklist |
| C.19 |
| Posted in Mechanical / Electrical rooms |
| Labeling Electrical Circuits |
| C.20 |
| Ensure added or modified circuits are labeled. |
Energy and Water Efficiency
| C.21.6 |
| Operational Performance Targets |
Monthly Energy and Water Efficiency Use Plan Annual Energy and Water Efficiency Use Plan
| Emergency service request or callback after hours. |
| C.23.1 |
| Respond to emergency service requests immediately and after hour callbacks within 2 hours |
| Urgent service request Response |
| C.23.2 |
| Respond to urgent service requests within 1 hour |
| Routine service request - response extension request. |
| C.23.3 |
| Respond promptly to routine service request and complete required work within 24 hours of notification |
| Preventive maintenance system. |
| C.35.1 |
| Established a system at least 5 work-days prior to Contract start date. |
| BAS Alarm Response – Identify all alarm points |
| C.36.3 |
| Not later than the end of the startup phase |
| Initial report and development of water treatment program. |
| C.39.2 |
| Within 30 days of the Contract start date. |
| Monthly water treatment testing or makeup water chemical tracking. |
| C.39.3 |
| 5 working days after the end of the month within the monthly progress report. |
| Periodic oil analysis. |
| C.40 |
| Next monthly progress report. Annually |
| Lamps and ballasts containing mercury record |
| C.41 |
| Report in accordance with Universal Waste Guidelines |
| Repairs using subcontractors. |
| C.44.6 |
| Must provide justification for subcontract need in advance. |
| Warranties not honored by manufacturer. |
| C.44.9 |
| Contractor must immediately notify CO if an installer or manufacturer fails to comply with the terms of a warranty. |
| Scheduling and record keeping of permits, personnel safety, control of hazardous substances, certifications, and records |
| C.45.2 |
| Furnish copies as requested. |
| Refrigerant control and certification log. |
| C.45.3 |
| Refrigerant control logs must be updated and inspected as required. |
| AQMD operating permits. |
| C.45.4 |
| Copies made available immediately upon request. |
| Polychlorinated biphenyl (PCB) control transformer leaks. |
| C.45.6 |
| Immediate notification. |
| Workplace safety plan. |
| C.45.8 |
| A safety and health plan must be submitted for review and approval within 30 days after contract award. |
| Electrical safety |
| C.45.9 |
| Deficiencies must be reported within 30 days after Contract award. |
| Confined space entry permit system. |
| C.45.13 |
| The Contractor must develop a confined space entry permit system for all permit-required confined spaces within 60 calendar days of the Contract start. |
| Hazardous materials: material safety data sheets (SDS) – hazardous materials inventory. |
| C.45.15.2 |
| SDSs must be made available on request. The Contractor must prepare and submit hazardous materials inventory as an appendix to the building operating plan. This must be updated and resubmitted annually by October 31 of each year. |
| Environment Report |
| C.45.15.4 |
| Annually by 10/31/2019 |
| Boiler Inspection |
| C.45.17.2 |
| Boilers must be inspected annually and GSA Forms 349, 350 and 1034 completed as required. |
| Backflow prevention devices – annual inspection certificate. |
| C.45.17.3 |
| Annually. |
| Labeling and signage. |
| C.45.19 |
| Labeling program per OSHA standards within 30 business days after start of Contract. |
| Fire protection systems on line at all times unless approval is given during maintenance periods. |
| C.46 |
| Advance notification and approval per occurrence. This covers all fire system requirements. |
| Personnel Qualification of employees paperwork. |
| H.2 |
| As requested. |
| The collection and submission of GSA Form 139, record Presence. |
| H.7 |
| Submit each month with monthly report |
Green Purchase Reports Bio-based as Required by USDA - Non bio-based See C.45.15.4 H.12.1
Annually by 31 October
| Submission of resumes for new employees. |
| H.15.4 |
| The Contractor must submit resumes for all personnel prior to personnel beginning work. |
| State licensing – if required. |
| H.15.5 |
| Within 90 calendar days of beginning employment. |
| Strike contingency plan (SCP) submission. |
| H.20 |
| SCP must be submitted 5 calendar days prior to Contract start date and updated annually. |
| Contractor Pandemic Plan |
| H.22 |
| Submit within 30 days of the start of contract |
