O&M_Questions_&_Answers_(2).pdf

Question (Q) & Answers (A) for Solicitation No. 47PJ0018R0250, Amendment 0004

Q1:

Are the table of contents, cover letter, and proposal cover included in the page limits for the technical proposal?

A1:

Yes, the table of contents, cover letter, and proposal cover are included as part of the page limits for the technical proposal.

Q2:

For the Ft. Collins FOB, is there water conductivity and blowdown controls on the cooling towers?

A2:

Yes, there is water conductivity and blowdown controls on the cooling towers.

Q3:

We are an 8(a) company that is looking at bidding on the Operation and Maintenance Services for the Colorado Service Center (CSC) Contract. As a company we have experience that is in line with the scope of work, but we do not feel that our similar work is of sufficient size to qualify or meet your desires for past experience. We would like to add a company to our team that would differentiate our team and provide significant similar past experience that would greatly exceed your requirements. This team member is a larger company. Our question is, whether we can team with this larger company and use them as a subcontractor in order to round out our past experience. We would still perform the majority of the work, but would have the support of the larger company.

A3:

Per Attachment C1 - Commercial Item Clauses, on Page 63 under “Factor 4:Offeror’s Past Performance, the following is stated;

“This factor considers the quality of the offeror’s past performance as Prime Contractor for contracts/Task orders each of Similar Scope, Similar Complexity and Similar Size performed for a minimum of 12 consecutive months within the last five (5) years prior to the issuance of the solicitation.”

Therefore; Subcontractors past performance is not considered as part of this factor.

Q4:

Can you provide a list of subcontractors currently being used?

A4:

All available information is included in the Solicitation documents.

Q5:

Is CPARS accepted in place in of Past Performance Questionnaires?

A5:

Per Attachment C1 - Commercial Item Clauses under FAR 52.212-2 Evaluation - Commercial Items (OCT 2014), the following is stated;

“An offeror’s failure to comply with the instructions in this solicitation may render the offeror ineligible for award. Past Performance questionnaire provided by other than the references/evaluator directly to the Government or received after the proposal deadline in this Solicitation may result in those questionnaires not being considered as part of the evaluation process.”

Q6:

Can you provide the current number of FTEs?

A6:

All available information is included in the Solicitation documents.

Q7:

Is there any on site staffing requirements for each building?

A7:

Per Attachment D1: Performance Work Statement (Pg. 14), the following is stated;

“The Contractor, through innovation, technology, or other means, shall perform the required maintenance of these facilities by following the Guiding Principles for Sustainable Existing Buildings. While working with the Government, the Contractor is motivated to obtain GSA’s goals through improved methods of performance to assist

GSA in reducing operating cost. The effectiveness of this partnership will be demonstrated in GSA attaining its goals.”

Q8:

Are electronic signatures acceptable?

A8:

Per Attachment C1: Commercial Item Clauses (Pg. 50), the following is stated;

“All signatures on all documents, originals and copies, must be original signatures in ink and in a color other than black.”

Q9:

Are 11x17 fold outs allowed for the technical proposal?

A9:

Per Attachment C1: Commercial Item Clauses (Pg. 56), the following is stated;

“Proposals shall be submitted in the following format. Pages shall be 8-1/2x11 inch white paper, with lettered/numbered dividers for each section to correspond with the evaluation factors. Proposal text shall be in a standard font a minimum of ten (10) points or a maximum of twelve (12) points in height, single-spaced. The entire Proposal must be submitted on white paper.”

Q10:

Can you provide a current seniority list for personnel?

A10:

All available information is included in the Solicitation documents.

Q11:

The Additional Services tab in the “PRICING_SCHEDULE_FINAL” workbook has blacked out cells that are unlocked. Are we to fill out this form in addition/instead to the Additional Services Job Classification table in Attachment D5?

A11:

Attachment D5 - Additional Services Job Classification is being removed from the solicitation per this Amendment. Please do not fill out this form as it is no longer apart of the solicitation documents. It is only necessary to fill out the Pricing Schedule.

Q12:

Is the site visit mandatory? Provide dates of site visit.

A12:

See Attachment C1 under FAR 52.237-1 Site Visit (APR 1984) - (Pg. 54) for site visit information.

Q13:

Page 4 “((d) Please note and follow instructions for Security Requirements.)”, is there something specifically that we are to submit/state with or within the proposal or is it just a reminder for bidders to review security requirements?

A13:

In Attachment C1 under Addendum to FAR 52.212-1 Instruction to Offerors (Pg. 48) , the following is stated;

“Please note and follow instructions for Security Requirements.”

Q14:

In Amendment 1, Question Seven (7), you gave a link to current pricing. This link only shows 2015 pricing. Please provide current annual pricing?

A14:

This is a performance-based requirement. Please bid according to the requirement.

Q15:

If we email the electronic copy, do the 4 hard copies need to be received on the due date as well, or can they be mailed out on the due date?

A15:

The 4 hard copies must be received by the due date.

Q16:

C.1.e- Says contractor responsible for Patches and minor revision updates. C.35.4 says GSA is responsible. Please clarify?

A16:

Per C.1.1(e) in Attachment D1 (Pg. 15), the following is stated;

“All Building Monitor and Controls (BMC) system are within the scope of this contract. These BMC systems may include Building Automation Systems (BAS), Digital Lighting Systems and Public Address Systems, Energy Management Systems or other building controls systems. BMC systems will be connected to the GSA Network and access to these systems will require GSA ENT network credentials (see section C.35.4.1.1 for details). Contractor will be responsible for hardware and software for listed systems excluding computerized operating systems (For example Windows Server 2008, Linux, etc.). Software maintenance must include security patching and minor revision updates as recommended by system installer. A minor revision is an incremental patch or update to the existing software or firmware version with low risk to existing interoperability.”

However; the language provided in Attachment D1, Section C.35.4 BAS Control Systems is being incorporated via Amendment and takes precedence. Please bid in accordance with language provided in this section. It states the following;

“Control systems shall be maintained as designed. The Contractor shall perform maintenance required to ensure that all BAS devices function properly and repair or replace components that fail. GSA will be responsible for BAS software and firmware upgrades and security patches.

The Contractor shall cooperate with GSA and the BAS vendor to facilitate any upgrades GSA deems necessary for the functionality and/or security of the BAS. The Contractor shall not upgrade or patch any BAS device. The Government may upgrade or change control system software or reprogram control systems during the performance period of the Contract. If the Government provides operator level training and operator level documentation for the Contractor’s use, the Contractor shall not claim additional payment for changing to the new or upgraded software or control programs.

The Contractor will not modify sequences of operation or control programs or run systems manually without prior approval of the CO or their designee and regional subject matter expert (SME). Where sequence or operation changes are approved, the Contractor is required to provide accurate edits to the Sequence of Operation to document the changes made.”

Q17:

C.1.i - Please provide the name/model/serial # of all Barriers at all buildings? Are these hydraulic bollards, wedge plates?

A17:

See ‘Bollards and Wedge Barriers Inventory’

Q18:

C.8.1 – Can the Assistant Project Manager and Onsite Supervisor be the same person? Also, please confirm that there is no staffing requirement for the Contractor to have a full or Part time BAS operator at any of the buildings.

A18:

This is a performance-based requirement. Please bid according to the requirement.

Q19:

C.8.5 – Please confirm that there is a government-furnished NCMMS at all the Federal Buildings.

A19:

Please refer to Attachment D1: Performance Work Statement, Section C.8.4 and C.8.5.

Q20:

C.10- What is the current asset ID system in place?

A20:

Please refer to the Equipment Inventory list. All available information is included in the Solicitation documents.

Q21:

C.22.1 -ESPC equipment. What is the contractor’s responsibility for the ESPC equipment?

A21:

The contractor is responsible for maintaining ESPC equipment.

Q22:

C.35.7- Consumables - Is it $2,500 per building or total for all buildings?

A22:

The Contractor shall provide fuel up to $2500.00 per contract year, per building.

This Amendment incorporates “$2500.00 per building” for consumables into Attachment D1 - FINAL Performance Work Statement FINAL.pdf.

The language in C.35.7 Consumables, is changed from:

The Contractor is responsible for any consumables (including fuel) used during day-to-day operation of a generator, i.e., exercising the generator, testing, etc. Operation of a generator for an extended period (more than 4 hours per event) or due to a power loss would be treated as a reimbursable expense. If the operation of the generator is caused by Contractor negligence, the Contractor shall be liable for the full cost of refueling, any other provisions notwithstanding. The contractor shall not allow the fuel level to drop below 75%. The contractor shall provide fuel up to $2,500.00 per contract year. The contractor shall maintain a running log containing the amount of fuel used with associated costs and have available to the CO or designee upon request. GSA will pay for all fuel after the $2,500.00 limit is reached each year the contract is in effect.

TO

The Contractor is responsible for any consumables (including fuel) used during day-to-day operation of a generator, i.e., exercising the generator, testing, etc. Operation of a generator for an extended period (more than 4 hours per event) or due to a power loss would be treated as a reimbursable expense. If the operation of the generator is caused by Contractor negligence, the Contractor shall be liable for the full cost of refueling, any other provisions notwithstanding. The contractor shall not allow the fuel level to drop below 75%. The contractor shall provide fuel up to $2,500.00 per contract year, per building. The contractor shall maintain a running log containing the amount of fuel used with associated costs and have available to the CO or designee upon request. GSA will pay for all fuel after the $2,500.00 limit is reached each year the contract is in effect.

Q23:

C.37.9 -Please provide the GSA elevator contractors information so we may get pricing to assist in Fire testing in hoists and pits?

A23:

Kone and Thyssenkrupp.

Q24:

C.39.9 -Roofs - Please clarify what constitutes a major roof repair?

A24:

Please refer to Attachment D1 - Performance Work Statement under Section C.39.11 Roofs.

Q25:

C.42 - Who is responsible for Central Station Monitoring? If the contractor, does GSA provide the phone lines?

A25:

The Contractor is not responsible for Central Station Monitoring.

Q26:

Please provide the Building Information Sheet for Boulder?

A26:

The offerors who’ve submitted the proper SBU documentation have received all Building Information Sheets.

Q27:

Please provide additional information regarding building systems.

A27:

The above listed question has been deemed incomplete, and all available information is currently listed in the Inventory Lists and Building Information Sheets (BIS).

Q28:

Do we have to include a copy of our Joint Venture Agreement with our proposal? Or should we just provide a copy to our SBA representative as directed in the solicitation instructions?

A28:

Please follow the instructions stated in Attachment C1 under Joint Venture Agreements (Pg. 55).

Q29:

Can you please provide us with either a SF33 or SF1449 for this contract?

A29:

This solicitation is a combined synopsis, and per FAR part 12.603 (b), a SF 1449 or SF33 will not be issued as part of the solicitation. A SF 1449 will be issued upon award.

Q30:

Ref: C.5.1 – Transition Phase Startup The anticipated start date is February 1, 2019. When does the transition phase begin? If we stick to the 60 day model, Transition should being in early December.

A30:

Please refer to Attachment D1, Section C.45 - Submittal Schedule, Contractor Deliverables. The transition period is 30 days. Please bid according to Pricing Schedule.

Q31:

When is the anticipated award date for this solicitation?

A31:

Per the Pricing Schedule and Combined Synopsis Solicitation, the anticipated award date for this requirement is February 1, 2019.

Q32:

Is the equipment inventory current and all equipment labeled?

A32:

All available information is included in the Solicitation documents.

Q33:

Ref: C.41.19 – Roof Anchorage Points Since the contractor must provide annual inspections, can you please provide the facilities that have roof anchorage points and when they were last inspected and by whom?

A33:

Please refer to ‘Roof Anchor Inventory Reference’ attachment. All available information is included in the Solicitation documents.

Q34:

Ref: C.35.7 Consumables What is the historical data on generator fuel consumed? How many times was the $2,500 annual fuel fee surpassed?

A34:

This information is not available.

Q35:

Ref: C.40.2 and C.40.3 Please provide the historical data of repairs that fell into the Reimbursable and Non-Reimbursable categories.

A35:

This information is not available.

Q36:

Is 3-yr electrical testing required?

A36:

The Contractor, through innovation, technology, or other means, shall perform the required maintenance of these facilities by following the Guiding Principles for Sustainable Existing Buildings.

Q37:

Is annual infra-red testing required?

A37:

The Contractor, through innovation, technology, or other means, shall perform the required maintenance of these facilities by following the Guiding Principles for Sustainable Existing Buildings.

Q38:

Is Eddy current testing required annually or every 3-yrs? If it is required, when was the equipment last tested?

A38:

The Contractor, through innovation, technology, or other means, shall perform the required maintenance of these facilities by following the Guiding Principles for Sustainable Existing Buildings.

Q39:

Is 6yr and 12yr fire extinguisher testing/certification required? If so, is it ordered by the government on a reimbursable basis.

A39:

The Contractor, through innovation, technology, or other means, shall perform the required maintenance of these facilities by following the Guiding Principles for Sustainable Existing Buildings.

Q40:

Are we required to operate a Customer Service Center during normal hours of operation?

A40:

Please refer to requirement as outlined in the solicitation documents.

The Contractor, through innovation, technology, or other means, shall perform the required maintenance of these facilities by following the Guiding Principles for Sustainable Existing Buildings.

Q41:

Is load bank testing required on all Emergency Generators? If so, can the building load be utilized or do we need to provide load back testing equipment?

A41:

The Contractor, through innovation, technology, or other means, shall perform the required maintenance of these facilities by following the Guiding Principles for Sustainable Existing Buildings.

Q42:

Do any facilities on this contract currently have load bank testing equipment installed?

A42:

All available information is provided in the solicitation documents.

Q43:

In the Building Information Sheets you provided what agencies are in each facility. Can you now please provide an average tenant numbers for each building.

A43:

All available information is provided in the solicitation documents.

Q44:

Reference paragraph C.1.1 and Attachment D inventories. Item a. of paragraph C.1.1 indicates that the contractor is responsible for the maintenance and testing of the electrical systems and equipment at all facilities. The provided Attachment D inventories of the facilities are basically void of electrical elements that we must inspect and maintain. Please provide a complete and accurate inventory for each of the properties.

A44:

Please refer to Equipment Inventory lists. All available information is provided in the solicitation documents.

Q45:

Reference paragraph C.1.1, item a. Please state what type and frequency of testing is required on electrical systems and equipment at all facilities. For example, are both annual infrared testing and the 3-year electrical testing required?

A45:

The Contractor, through innovation, technology, or other means, shall perform the required maintenance of these facilities by following the Guiding Principles for Sustainable Existing Buildings.

Q46:

Reference paragraph C.1.1 and Attachment D inventories. Item c. of paragraph C.1.1 indicates that the contractor is responsible for the maintenance and testing of the fire protection and life safety systems and equipment at all facilities. The provided Exhibit 16 inventories of the facilities are basically void of fire system elements (device counts) that we must inspect and maintain. Most of the fire system elements state "All Floors-All" with no item counts for each element. Please provide a complete and accurate inventory for each of the properties.

A46:

All available information is provided in the solicitation documents.

Q47:

Reference paragraph C.1.1 and Attachment D inventories. Item h. of paragraph C.1.1 indicates that the contractor is responsible for the maintenance of All Laboratory hoods and laboratory equipment in the equipment inventory list. The provided Attachment D inventories of the facilities are basically void of laboratory hoods and laboratory equipment that we must inspect and maintain. Please provide a complete and accurate inventory for each of the properties.

A47:

All available information is provided in the solicitation documents.

Q48:

Reference paragraph C.1.1 and Attachment D inventories. Item s. of paragraph C.1.1 indicates that the contractor is responsible for the maintenance of equipment installed at day care centers at all facilities.

The provided Attachment D inventories of the facilities are basically void of day care elements that we must inspect and maintain. Please provide a complete and accurate inventory for each of the properties.

A48:

Please refer to Attachment D1, Section C.1.1(s). The US Custom House is the only building that houses a Child Care Facility.

Q49:

Reference paragraph C.1.1 and Attachment D inventories. Item o. of paragraph C.1.1 indicates that the contractor is responsible for the inspection of roofs at all facilities. The provided Attachment D inventories of the facilities are basically void of sizes of roofs that we must inspect and maintain. Please provide a complete and accurate inventory for each of the properties.

A49:

Q50:

Reference paragraph C.44.7 and C.44.9. Paragraph C.44.9 states that the playground equipment must be inspected no less then weekly but does not mention the responsible party, where as in C.44.7 it states that the child care personnel “can be expected to do regular inspections”. Please confirm that the inspection requirement is NOT the responsibility of the Contractor.

A50:

Per Attachment D1 - Performance Work Statement, Section C.44.9, Playground Inspections, the Contractor is responsible for the following;

“Inspections shall be conducted no less than weekly. Inspections should give special attention to moving parts and other parts that can be expected to wear. A copy of the inspection must be provided to the COR or de-signee within 24 hours of inspection completion.”

Q51:

Reference paragraph C.44.8. Please provide historical data on the amount and type of playground material that has been replaced on an annual basis so that correct costing can be determined.

A51:

Q52:

The public record on this contract (i.e. USASpending, GovTribe) does not provide information past 2015 on this contract. Can you provide up to date federal spending information for the current contract?

A52:

All available information is provided in the solicitation documents.

Q53:

The CBA states H&W is negotiable each year if requested by the union. Is there a rate or rates in place now different from the “Current H&W In Effect Monthly” shown in the CBA?

A53:

Q54:

The solicitation asks for an “electronic copy via CD, Thumb drive, or email…as well as four (4) hard copies”. Just double checking: the government wants four hard copies mailed to Denver, arriving before 4pm MST on November 6th, 2018?

A54:

Yes, four (4) hard copies are required.

This Amendment shall correct/change the address listed in Attachment C1 - Commercial Item Clauses, Addenda to FAR 52.212-1 Instructions to Offerors from;

Attn: Mi’Esha Fletcher Email: miesha.fletcher@gsa.gov One Denver Federal Center P.O. Box 25546, Building 41 Denver, CO 80225-0456

TO

Attn: Mi’Esha Fletcher One Denver Federal Center Bldg. 41 2nd Floor, Ambassadors Dssk Denver, CO 80226

Please send hard copies to the corrected address.

Q55:

Will the government consider revising this to be an electronic submission only?

A55:

No. Please adhere to the requirements as stated in the solicitation.

Q56:

The government states that offerors should “complete the solicitation package enclosed”, but doesn’t provide a solicitation package; or at least it’s not apparent which file this might be. Is there any further guidance regarding:

1. The number and contents of submission volume(s);

2. formats for electronic file (preferably Adobe PDF with Excel for the price volume);

3. Document length, layout, and any other formatting requirements?

A56:

Please refer to Attachment C1, Addenda to FAR 52.212-1 Instructions to Offerors, Format, Submission and Acceptance of Proposals.

Q57:

For our pricing, should we adjust the wages for the CBA agreement or will wages be adjusted when the option periods are exercised?

A57:

Please adhere to the wages set forth in the CBA agreement.

Q58:

The RFP states that we cannot submit the hard copies in binders. Can you please provide some examples of how they should or could be submitted?

A58:

Please adhere to the requirements as stated in the solicitation.

Q59:

From statement of work (SOW) section C.21.2, what areas of the buildings require extended operating hours?

A59:

All available information is provided in the solicitation documents.

Q60:

What is the current staffing by labor category for each building?

A60:

Q61:

Is the contractor just responsible to coordinate with GSA’s elevator contractor for testing and maintenance and we are not responsible for those costs?

A61:

Testing is done with coordinating with the elevator company. The contractor is responsible for coordinating with the elevator company, and would be responsible for that charge if there is an associated cost.

Q62:

SOW section C.40.4, Miscellaneous Hours states that in addition to the hours required for the buildings, there is a dollar amount included in the chart. These dollar amounts are missing. Please provide them.

A62:

Attachment D1 Section C.40.4 currently states;

“Annual “not to exceed” totals for hours, and monthly “not to exceed” totals for dollars are listed on the table below. The downtown Denver buildings combined, are subject to a single hour and dollar limit. The David Skaggs Research Center and Fort Collins Federal Office Building are each tracked separately.”

**The solicitation is hereby amended to remove any reference to totals for dollars and dollar limits in regards to section C.40.4 Miscellaneous Work.

Q63:

Will GSA require the contractor to perform five-year sprinklers testing at each facility?

A63:

The Contractor, through innovation, technology, or other means, shall perform the required maintenance

Q64:

SOW page 76, C.44.7 Playground Maintenance states the contractor is responsible for the fall zone material. Please provide the type of material and amount needed by square footage to provide the necessary depth for all these areas. This is particularly important since the contractor, at a minimum, is required to replenish all this material on a yearly basis.

A64:

All available information is provided in the solicitation documents.

Q65:

Please provide the square footage of the amount of sand required for the sandboxes since, at a minimum, the sand needs to be replaced on a yearly basis.

A65:

All available information is provided in the solicitation documents.

Q66:

Does GSA perform all pressure vessel testing or should this be done by the O&M contractor?

A66:

The Contractor, through innovation, technology, or other means, shall perform the required maintenance of these facilities by following the Guiding Principles for Sustainable Existing Buildings.

Q67:

What are the tonnages of each chiller at each location?

A67:

All available information is provided in the solicitation documents.

Q68:

How many fire extinguishers are in each building? When the last time the 5 or 6 year test was were performed.

A68:

Please refer to the inventory lists for all inventory information. All available information is provided in the solicitation documents.

Q69:

For periodic maintenance activity, should these be scheduled based upon the last time done or be done in the initial year of the contract?

A69:

All periodic maintenance activity should be scheduled in the initial year of the contract.

Q70:

When was the last time the 3 year electrical maintenance, 5 year sprinkler test, infrared testing (is this required annually), eddy current testing on the chillers, and bibb hose and obstruction testing were conducted?

A70:

All available information is provided in the solicitation documents; please refer to question 86.

Q71:

What does GHWS and GHWR stand for that was on some of the piping in Byron Roger building?

A71:

Glycol Hot Water Supply and Glycol Hot Water Return.

Q72:

What does HPWS and HPWR stand for that was on some of the piping in the Byron Roger building?

A72:

Heat Pump Water Supply and Heat Pump Water Return.

Q73:

What does CBS stand for that was on some of the piping in the Byron Roger building?

A73:

Chilled Beam Supply.

Q74:

What does TSWS and CWR stand for on some for that was on some of the piping in Byron Roger building?

A74:

Thermal Storage Water Supply and Condenser Water Return.

Q75:

What is the expected maintenance on the plate heat exchangers?

A75:

The Contractor, through innovation, technology, or other means, shall perform the required maintenance of these facilities by following the Guiding Principles for Sustainable Existing Buildings.

Q76:

How many roof anchorage points are there on each building? What is the frequency they will have to be tested if required?

A76:

All available information is provided in the solicitation documents.

Q77:

Does the base year of 10 month include or not include transition time? If it doesn’t does that mean transition would be before February 2019?

A77:

No. The base year of 10 months does not include the transition period. The estimated transition date is January 1, 2019 - January 31, 2019.

Q78:

This clause requires a full copy of Certs and reps but can we just check the box saying we are up to date on SAM?

A78:

Please refer to the requirements outlined in the solicitation.

Q79:

Which snow melt systems are installed and at which buildings?

A79:

All available information is provided in the solicitation documents.

Q80:

Exclusions are kitchen equipment does that include child care centers?

A80:

All available information is provided in the solicitation documents.

Q81:

Is an Ast Project Manager Mandatory?

A81:

The Contractor, through innovation, technology, or other means, shall perform the required maintenance of these facilities by following the Guiding Principles for Sustainable Existing Buildings.

Q82:

Both PM and Ast PM state the physical location has to be approved does that mean they don’t have to be stationed at any of the sites?

A82:

This is a performance-based requirement. Please staff according to what is supplied in the solicitation documents.

Q83:

Please confirm radios aren’t an acceptable means and all key personnel and technicians need to have a phone.

A83:

Please adhere to the requirements as stated in the solicitation.

Q84:

**This question has been removed due to duplication.**

A84:

**This answer has been removed due to duplication.

Q85:

Please confirm we are to provide computers to admin staff as I thought GFE had computers for admin staff.

A85:

Please refer to Attachment D1, Section H.16 - Government-Furnished Materials (Pg. 99).

Q86:

Is written admin procedures currently in place and can be reviewed and updated?

A86:

Q87:

Is written BOP currently in place and can be reviewed and updated?

A87:

Q88:

Is the reference library currently up to date?

A88:

All available information is provided in the solicitation documents.

Q89:

Please confirm Subcontract labor if approved can be used to meet $2,000 but on site labor cost can’t be used to meet threshold.

A89:

Please refer to Attachment D1 - Performance Work Statement, Section C.40.2 Non-Reimbursable Repairs.

**All labor costs including subcontractor labor is not included in Non-Reimbursable Repair.

Subcontractor parts and materials are included.

Q90:

Section C.40.2 Non-Reimbursable Repairs, states subcontract cost can’t be marked up which contradicts pg 103 H.18.6.

A90:

Section H.18.6 is for Additional Services, not Non-Reimbursable Repairs.

Q91:

The example has a liability of $1,000 please confirm the liability on this contract is $2,000.

A91:

The liability on this contract is $2,000 or less.

Q92:

Which AQMD permits are currently in use and at which buildings?

A92:

Q93:

Section C.41.16.9 references cleaning the floors. Please confirm janitorial services isn’t part of our scope.

A93:

Confirmed. Janitorial services are not part of this solicitation. However; the awarded contractor is responsible for Section C.41.16.9 Green Cleaning Plan of Attachment D1: Performance Work Statement.

Q94:

This states that the inspection and testing can be done during the day is that correct?

A94:

Per Attachment D1: Performance Work Statement, Section C.42.2 Fire Alarm Control System Services, “Fire alarm control system inspection, testing, acceptance, maintenance and repair shall be performed during normal business hours when it does not interfere with building operations.”

Q95:

Per Section C.42.2, will the Gov pay for re inspection if the 10% threshold is hit?

A95:

When more than 10% of the total fire alarm control system has been impaired by either impairment and/or tenant improvements, a 100 % full test of the buildings fire alarm control system is required. The responsible party for impairing the fire inspection above the 10% threshold is responsible for the 100% test.

Q96:

Section C.42.3 states that the inspection and testing can be done during the day is that correct?

A96:

Per Section C.42.3 in Attachment D1, the following is stated;

“Water-based fire suppression system testing, maintenance and repair shall be performed during normal business hours when it does not interfere with building operations.”

Q97:

Any of the building in this RFP have Quick response sprinklers?

A97:

All available information is provided in the solicitation documents.

Q98:

Section C.42.11 has no mention of load bank. Is load bank a requirement and if so is building load sufficient?

A98:

The Contractor, through innovation, technology, or other means, shall perform the required maintenance of these facilities by following the Guiding Principles for Sustainable Existing Buildings.

Q99:

Which building use the clean agent system (Section C.42.13)?

A99:

David Skaggs in Boulder, CO.

Q100:

Will carpet be 100% reimbursable (Section C.44.2)?

A100:

Yes. Carpet will be reimbursable.

Q101:

Historically how often has playground equipment been power washed in a year (Section C.44.8)?

A101:

Q102:

Is the emergency shutdown checklist up to date (Section C.19) ?

A102:

All available information is provided in the solicitation documents.

Q103:

Is electrical circuits labeling up to date (Section C.20)?

A103:

All available information is provided in the solicitation documents.

Q104:

Is a dedicated QC Manager required and can Chief engineer ect act as supervisors (H.14)?

A104:

The Contractor, through innovation, technology, or other means, shall perform the required maintenance of these facilities by following the Guiding Principles for Sustainable Existing Buildings.

Q105:

No normal hours per building is listed so we know how to create our staffing plan.

A105:

The Contractor, through innovation, technology, or other means, shall perform the required maintenance of these facilities by following the Guiding Principles for Sustainable Existing Buildings.

Q106:

Are any of the parking lots listed in the solicitation have the lighting controlled by the BAS? If not how are they controlled (Section C.2.9)?

A106:

No. They are controlled by Timers and/or Motion Sensors.

Q107:

Is the contractor responsible for any BAS software upgrades or updates?

A107:

Per C.1.1(e) in Attachment D1: Performance Work Statement, the following is stated;

“All Building Monitor and Controls (BMC) system are within the scope of this contract. These BMC systems may include Building Automation Systems (BAS), Digital Lighting Systems and Public Address Systems, Energy Management Systems or other building controls systems. BMC systems will be connected to the GSA Network and access to these systems will require GSA ENT network credentials (see section C.35.4.1.1 for details). Contractor will be responsible for hardware and software for listed systems excluding computerized operating systems (For example Windows Server 2008, Linux, etc.). Software maintenance must include security patching and minor revision updates as recommended by system installer. A minor revision is an incremental patch or update to the existing software or firmware version with low risk to existing interoperability.”

However; the language provided in Attachment D1, Section C.35.4 BAS Control Systems shall be adhered to. It states the following;

“Control systems shall be maintained as designed. The Contractor shall perform maintenance required to ensure that all BAS devices function properly and repair or replace components that fail. GSA will be responsible for BAS software and firmware upgrades and security patches. The Contractor shall cooperate with GSA and the BAS vendor to facilitate any upgrades GSA deems necessary for the functionality and/or security of the BAS. The Contractor shall not upgrade or patch any BAS device. The Government may upgrade or change control system software or reprogram control systems during the performance period of the Contract. If the Government provides operator level training and operator level documentation for the Contractor’s use, the Contractor shall not claim additional payment for changing to the new or upgraded software or control programs. The Contractor will not modify sequences of operation or control programs or run systems manually without prior approval of the CO or their designee and regional subject matter expert (SME). Where sequence or operation changes are approved, the Contractor is required to provide accurate edits to the Sequence of Operation to document the changes made.”

Q108:

Does the current BAS have any type of auto notification feature or dial out program in the event there is an issue after normal operating hours of the facility (Section C.27)?

A108:

Yes.

Q109:

Is the contractor responsible for generator fuel sampling & analysis (Section C.41.5)?

A109:

The Contractor, through innovation, technology, or other means, shall perform the required maintenance of these facilities by following the Guiding Principles for Sustainable Existing Buildings.

Q110:

Is the contractor responsible for fuel used while performing periodic generator exercises (Section C.41.5)?

A110:

Please refer to Attachment D1: Performance Work Statement, Section C.35.7 Consumables.

Q111:

Are annual infra red scans required for electrical switchgear and electrical sub panels (Section C.41.10)?

A111:

The Contractor, through innovation, technology, or other means, shall perform the required maintenance of these facilities by following the Guiding Principles for Sustainable Existing Buildings.

Q112:

Can the Government please update the sq ft requirement and dollar value requirement in Attachment E1 to align with Evaluation factors of 500K Sq feet and $5M value.

A112:

The revised version of Attachment E1: Past Performance Questionnaire, is hereby incorporated into the solicitation package.

Q113:

Submission requirements (page 48) state that an electronic copy may be submitted via email or thumb drive; however, page 56 states CD-R only. Please clarify.

A113:

Please refer to Attachment C1: Commercial Item Clauses, Addendum to Far 52.212-1 Instructions to Offers.

Please provide on electronic copy via CD, Thumb drive or email to miesha.fletcher@gsa.gov and shannon.sweeney@gsa.gov as well as four (4) hard copies.

Q114:

Section E, Pages 49 and 50, Contract Pricing and Wage Adjustments: Paragraph instructs the bidder NOT to include out-year escalations whereas paragraph (e) says to incorporate the out-year wage escalations shown in the CBA. Please clarify.

A114:

Pricing for all out-year escalations should be based on the rates contained in the CBA.

Q115:

Section E, Page 61, Pricing Proposal: Paragraph B refers to areas in Part A to be completed and returned with the proposal, including price proposal breakdowns, hourly rates and mark-ups, profit and overhead.

The Pricing Schedule included with the solicitation only includes a page with pricing per building. The Additional Services tab has cells blacked out where it might appear rates should be added. Please clarify how/where all pricing components are to be submitted.

A115:

A. This Amendment hereby removes Attachment D5 - Additional Services Job Classification and Section H.18.5 Labor, from Attachment D1: Performance Work Statement.

B. The language in Section H.18.4 Parts and Materials is hereby changed from;

H.18.4 Parts and Materials

If parts, materials or equipment are required for a project, the Government may provide the parts, materials or equipment, or the Contractor may be asked to provide the parts, materials or equipment. Parts, materials and equipment shall be priced by the Contractor at actual cost to the Contractor, with mark-up of _______% and profit of ______%. The CO or CO’s designee may accept a different mark-up or profit rate for parts, materials or equipment if the Contractor can demonstrate unusual costs or difficulties in obtaining the parts, materials or equipment.

TO

H.18.4 Parts, Materials and Equipment

If parts, materials or equipment are required for a project, the Government may provide the parts, materials or equipment, or the Contractor may be asked to provide the parts, materials or equipment. Parts, materials and equipment shall be priced by the Contractor at actual cost to the Contractor. The CO or CO’s designee may accept a different mark-up or profit rate, than provided in the Contractor’s supporting proposal documentation, for parts, materials or equipment if the Contractor can demonstrate unusual costs or difficulties in obtaining the parts, materials or equipment.

C. The language in Section H.18.6 Subcontracts is hereby changed from;

If work is to be subcontracted, the subcontracted part of the work shall be priced by the Contractor at actual Cost to the Contractor, with overhead of ______% and profit of _____%.

TO

Subcontracts

If work is to be subcontracted, the subcontracted part of the work shall be priced by the Contractor at actual cost to the Contractor.

D. The following language is hereby added under Section H.18 Additional Services of Attachment ………..D1: Performance Work Statement;

Maximum Ordering Limit

The contract maximum value is $5,000,000 for the total of all orders placed against Contract Line Items 0010, 1010, 2010, 3010, and 4010 for the IDIQ services (or additional services).

E. ‘Quantity’ and ‘Unit’ are removed from the “Additional Services” section of the Pricing ………..Schedule.

Q116:

Section E, Factor 2, paragraph 1: Please define what the GSA is asking to see as it relates to the “level of effort.” Is this a staffing matrix or identification of FTEs?

A116:

The Contractor, through innovation, technology, or other means, shall perform the required maintenance

Q117:

PWS, page 18, Clause C.2.9: Please provide the make and version of each Building Automation System.

In addition, please provide the number and types of points either monitored or controlled.

A117:

Johnson Controls and Siemens. All other available information is provided in the solicitation documents.

Q118:

PWS, page 16, Clause C.1.3: Subparagraphs (a) and (n) list excluded systems that have been included in Exhibit 15 of the inventory. Please clarify.

A118:

Section C.1.3 is correct. Please disregard elevator and security controls on the inventory list.

Q119:

PWS, page 32, Clause C.8.5. Are all NCMMS functions fully implemented in each building? If, not, please indicate the specific functions implemented in the building(s).

A119:

Yes; NCMMS functions are fully implemented in each building.

Q120:

PWS, page 32, Clause C.8.5.c. Please indicate the buildings where the NCMMS mobile application is implemented. What software is being used for mobile input of work order data?

A120:

No mobile application is implemented. All other information has been made available in the solicitation.

Q121:

PWS, page 40, Clause C.15: Can it be assumed by the Offerors that the reference library is complete and up to date? If not, who has the financial responsibility to bring the library up to GSA’s approval?

A121:

The reference library should be up to date. However, if it is discovered during the start-up phase that it is not, this can be added as a deficiency. Please see section C.4 - Existing Deficiency Inspection/Initial Deficiency List, for further information.

Q121:

PWS, page 42, Clause C.20: Can it be assumed by the Offerors that all circuit labeling is complete and up to date? If not, who has the financial responsibility to bring this area up to compliance?

A121:

If it is discovered during the start-up phase that it is not up to date, this can be added as a deficiency.

Please see section C.4 - Existing Deficiency Inspection/Initial Deficiency List, for further information.

Q122:

PWS, page 42, Clause C.121.2: Please provide the areas and equipment needed to service the extended operating hour situations.

A122:

The equipment must be in operating order. However; it does not mean that there is a need for someone to be onsite 24/7.

Q123:

PWS, page 51, Clause C.35.4.1.1: Please identify all BAS systems not hosted on GSA equipment.

A123:

All BAS systems are hosted on GSA network.

Q124:

PWS, page 53, Clause C.35.6: Please provide the historical number of re-tunings that have occurred each year. Also when was the last one in each building?

A124:

Q125:

PWS, page 58, Clause C.39.10: Please provide the historical number of after hour flag procedures performed by building.

A125:

All available information is provided in the solicitation documents.

Q126:

PWS, page 63, Clause C.41.4: Is the Contractor responsible for the costs of the permits?

A126:

This is the contractor’s responsibility.

Q127:

PWS, page 63, Clause C.41.4: The second paragraph states that “GSA has applied for a Syntetic Minor Air Permit from CDPHE, Air pollution Control Division (APCD). Upon issuance, CDPHE may require additional requirements, which shall be the responsibility of the contractor.” Is there a threshold associated with these “additional requirements?”

A127:

Please see Section C.2.37 Non-Reimbursable Repairs.

Q128:

PWS, page 63, Clause C.41.5: Is the Contractor responsible for maintenance and repair to the storage tanks? If so, please provide a listing of all tanks showing size, type, location, and the date of the last interior cleaning.

A128:

Please see ‘Fuel Tanks Asset List - CSC Service Center.’ All available information is provided in the solicitation documents.

Q129:

PWS, page 99, Clause H.16: Will the Government provide any of the following items?

a. Internet for contractor owned computers at each location?

b. Phone instruments and local service as each location?

c. Refuse disposal?

d. Employee parking?

e. High lift equipment or other high value items.

A129:

a. Yes each location with a computer has internet connection

b. Please refer to Attachment D1, Section H.16 Government-Furnished Materials

c. Yes

d. No

e. Please refer to Attachment D1 Section H.16 Government-Furnished Materials

Q130:

Attachment C1, Contract Clauses, pages 50 and 51. With regard to the non-price evaluation factors, will offeror’s proposals be point scored or adjectivally scored? Will the highest technically rated scorer then have its price evaluated based on the criteria stated (price reasonableness, price realism and balance)?

A130:

Per Attachment C1, under “Price” on page 54, “Price for the contract work (Base Period and option periods), as discussed further below will be evaluated for price reasonableness, price realism and balance.

Price Proposals will not be point scored or adjectivally rated. The sum of the pricing (as discussed further below) for each period of work (base period and individual option periods) in the price proposal submitted by each offeror will be evaluated. Offerors, whose prices are unbalanced, unreasonable, or unrealistic, may be rejected as unacceptable.”

Offerors will be evaluated for price consistent with FAR 15.101-1 Tradeoff Process.