Baton Rouge Houma and Lafayette OM FM Reprocurement Questions and Answers Sol 47PH0221R0002.pdf

Baton Rouge, Houma and Lafayette Questions and Answers Solicitation 47PH0221R0002

Q: Are the hours listed for Shaw and Ellender buildings for Monday through Friday only. We note that the U.S. Post Office at Ellender is active 7 days a week as indicated on the Building Information Sheet.

A: The hours for all locations are Monday through Friday; the Contractor will not be required to have on-site staff to work weekends at the AJ Ellender FOB/USPO in Houma, LA, GSA. Bldg. LA0070ZZ, but will be responsible for equipment and emergencies after normal business hours at all locations, as detailed in the Statement of Work.

Q: In Figure L-2, Management Plan Baseline, the Anticipated Work Schedule for the custodians does not provide at the required coverage at the Shaw building.

A: The Figure L-2 Management Plan Baseline does include custodial coverage for the JM Shaw Courthouse in Lafayette, LA.

Q: In Figure L-2, it appears that the Anticipated Work Schedule represents the daily range within which custodial work is expected to be performed since at least some of the ranges shown are larger than the associated labor estimates. This comment also applies to the custodial supervisor's work schedule.

A: Coverage shall be provided for the listed core coverage hours as listed for each facility, and cleaning may be accomplished beyond the core coverage hours listed.

Q: The RFP states, “Past performance will be considered relevant if it meets all of the following criteria:

The contract was for Mechanical Operations and Maintenance and/or custodial and/or grounds maintenance services in a commercial or government owned facility.”

Will the government waive the requirement for a PPQ when the offeror is the owner of the commercial facility (larger than 200,000 sq ft) where the work is being performed? If not, will the government please clarify whether it is acceptable for someone within the offeror’s organization to complete the PPQ?

A: There is nothing to preclude an Offeror from doing so.

Q: Experience: Factor 3 asks the offeror to demonstrate “Perform operations of a Commercial facility (versus housing, barracks, etc.)”.

Will the government offer examples of military installation facilities that can be considered “commercial” in nature, e.g. office buildings, school facilities, post exchange malls, etc.?

A: No.

Q: Attachment BL6+Baton+Rouge+Contract+2018+to+2020+WO+History: The title of the document is, “Baton Rouge Contract WO Summary”. Will the government please provide WO histories in Excel format for ALL FOUR of the sites on the contract, Houma (LA0070ZZ), Lafayette (LA0099ZZ), Baton Rouge (LA006BT) and Baton Rouge (LA0097BT)?

Q: Attachment BL6+Baton+Rouge+Contract+2018+to+2020+WO+History: Within the WO Summary listing, there are a number of items entitled “Tour Log, Date xx xx xx”. Will the government please define these items - does each individual tour indicate a grouping of scheduled/repetitive maintenance and repair tasks that are to be completed, or is it simply taking visitors on a tour of the building? If the “tour” is a grouping of tasks, will the government please indicate what each of these tasks and/or observances are, and to which tour(s) they belong?

A: Please refer to Section C.5.10 of the Statement of Work.

Q: Attachment BL6+Baton+Rouge+Contract+2018+to+2020+WO+History:

Regarding Attachment BL 6, if this listing is intended to be all inclusive, displaying Work Orders for all four sites, what is the code that we can use to decipher which location/site the work is to be performed?

A: The code is each building number, i.e., LA0006BT, LA0097BT, LA0099ZZ, and LA0070ZZ.

Q: Based on the Solicitation, the Offer must be submitted by 04/02/2021 at 5:00 p.m. CST. The Site Visits are scheduled Monday, March 15, 2021 through Wednesday, March 17, 2021. Questions must be submitted not later close of business on March 23, 2021.

Will the government please extend the due date for the proposal submission? It is difficult for offerors to formulate a proposal response that is responsive to the customer’s needs until after all information is gathered from the Site Visits. In addition, with questions due on the 23rd, it is most likely inadequate time for the government to respond with answers so the offerors can incorporate information into compliant and responsive proposals and finalize for submittal in nine days.

A: it is not anticipated that the government will extend the due date for proposals; however, if the due date is extended, an amendment will be issue to do so.

Q: RFP Section L.12, Pg. 272 Factor 2: Past Performance states: “For offers from Joint Venture, Partnerships, and other teaming arrangements, projects shall be submitted from all firms listed in offerors submittal for L .14 Joint Ventures, Partnerships and other teaming arrangements. A minimum of 1 of the maximum of 5 Past Performance projects must be submitted from each member of the joint venture…. In accordance with FAR 15.305(a)(2)(iii), the evaluation will take into account Past Performance information regarding predecessor companies, key personnel who have relevant experience, or subcontractors that will perform major or critical aspects of the requirement when such information is relevant as long as it is properly identified.” Therefore, If a joint venture is comprised of three firms, can the Past Performance of one firm be based solely on the extensive experience of its principal/key personnel? Please clarify.

A: For joint ventures, past performance will be evaluated in accordance with the submission requirements of Section L.

Q: RFP Section L.12, Pg. 274, Factor 3, Experience states that “to be considered similar, the projects provided should cumulatively (of the 3 projects) demonstrate...”

followed by a long list of mechanical operations and maintenance requirements as well as custodial and grounds maintenance. Does this mean that each of the three projects identified must demonstrate performance of custodial and grounds maintenance as well as O&M. Please clarify.

A: The projects provided should cumulatively (of the 3 projects) demonstrate the criteria provided in Section L.12.

Q: Please clarify the significance of Attachment 2 Standard Form 98. The hourly wage listed for janitor (Item 14) is the CBA rate effective as of 11/30/2021 ($20.28), which is several months after the nominal start of the new contract. Please confirm the rate (and other listed rates) to be used at the start of the contract.

A: The rates that will apply at the start of the contract are the rates that are effective 11/30/2020, as listed in the Collective Bargaining Agreement (Attachment 1).

Q: Referencing Solicitation Section L.12.a, Management Approach, Management Approach item #4 requires offerors to provide resumes for proposed key personnel. If we propose retaining the incumbent key personnel, are we still required to provide resumes for supervisory personnel? This would provide an unfair advantage to the incumbent.

A: Resumes are required as defined in Section L. Additionally, please see Section C.1.2.1 regarding incumbent personnel.

Q: Referencing Solicitation Sections C.1.7.2, Core Coverage Hours and C.9.2.1 Cleaning Hours, this section states “The Cleaning Core Coverage Hours shall be 6:00 a.m. CST through 6:00 p.m. CST.” However, it also mentions “Note: The Contractor may provide custodial services beyond the core coverage hours with approval from the COR at no additional cost to the Government.” Section C.9.2.1 refers back to Section C.1.7.2. What are the daytime and night-time custodial requirements? Please clarify.

A: This will be clarified via amendment.

Q: Referencing Attachment 1, CBA and Figure L-2, Management Plan Baseline, Chief Engineer position, Attachment 1, Schedule A lists a Chief Engineer position for all of the buildings. Figure L-2, Management Plan Baseline is the Government’s recommended staffing and does not include this position. Is the Government recommending that a Chief Engineer is not needed on this contract? Please confirm.

A: The Figure L-2 indicates the government’s baseline manpower projection.

The projection is not intended to mandate the staffing plan and/or labor mix utilized to fulfill this requirement. The offeror may elect to propose any alternative that will fulfill the requirement of this solicitation. If the offeror elects to deviate from the government’s manpower projection, the offeror must submit a Worksheet Narrative explaining how their proposed manpower approach will meet the requirements of the solicitation.

The staffing/labor mix proposed in the Management Plan Worksheet are the minimum labor/staff requirements of the contract and must be adhered to for the contract period of performance. The offeror may request an annual review of the staffing plan, labor mix or any changes to the proposed staffing levels, qualifications of proposed staff or key personnel, or the areas of expertise or disciplines of the proposed staff shall be submitted for review and approval from the CO or their designee 60 days prior to issuance of the first Option Period. Any requests for changes to the Management Plan Worksheet may be submitted and considered at that time. Any approved adjustment to the labor mix will not result in an increase in price. However, any request to reduce manpower may result in a lower price to be negotiated at time of request. Any deviation from the accepted/approved Management Plan Worksheet may result in deductions.

The government retains the right to accept and/or reject any proposed personnel that the government has, or may obtain past performance information regarding the performance of any individual proposed under the contract.

Q: Referencing Attachment 1, CBA and Figure L-2, Management Plan Baseline, Lead Engineer position, Attachment 1, Schedule A lists a Lead Engineer position.

Typically, when an HVAC Mechanic is operating a building without on-site supervision, the union considers this a lead/supervisory position. However, Figure L-2 does not show any Lead Mechanics. Is it the Government’s intent that Lead Mechanics are not desired in this location or in Lafayette? Please confirm.

A: If the contractor believes a lead is needed they should put that position in their proposal.

Q: Referencing Attachment 1, CBA - Are resumes required for Lead HVAC Mechanics?

A: Yes.

Q: Referencing Attachment 1, are resumes required for Lead HVAC Mechanics?

Q: Referencing Solicitation Sections C.5.12.2 Operations and C.9.7, Custodial Service Calls, both of these sections reference work orders and service calls.

Offerors require historical workload data to estimate the staffing needed to support these requirements. Please provide 3 years of historical work order and service call data.

A: See BL6 in the solicitation attachments.

Q: Referencing the Building Equipment Inventory provided in the Attachment BL2 files, these asset inventories were released in PDF format. There is a concern that not all info was accurately exported to the excel file. Please provide the asset lists in excel format.

Q: Referencing the Building Equipment Inventory provided in the Attachment BL2 files, please provide the manufacturer, make, and model number for all boilers present at all facilities?

A: This information is contained within BL2, attached to this solicitation and referenced in Section J.

Q: Referencing Building Equipment Inventory provided in the Attachment BL2 files, please provide the total count of lightning rods at each facility where lightning protection is present?

Q: Referencing the Building Equipment Inventory provided in the Attachment BL2 files, the asset lists do not include enough information on the makes and models to ascertain the tonnage of the chillers. Please provide the tonnage of each Chiller currently in use at each facility?

Q: Referencing the Building Equipment Inventory provided in the Attachment BL2 files. The asset lists show solar inverters are present, but no other information is provided for them. Offerors require the approximate size of the solar inverters to estimate their maintenance cost. Please provide the total square footage of solar cells present at each facility?

A: Houma is the only site that has PV; this information is contained within BL2, attached to this solicitation and referenced in Section J.

Q: Referencing the building Equipment Inventory provided in the Attachment BL2 files. Please provide the total kW for each generator present at each facility?

referenced in Section J, with the exception of Houma, LA. It is 45 kW at the Houma, LA location.

Q: Referencing the Building Equipment Inventory provided in the Attachment BL2 files. Please provide the waste container sizes at each facility requiring custodial services?

A: Houma (LA0070ZZ) 8 Cubic- LAF (LA0099ZZ) 4 Cubic

Q: Referencing the Solicitation Section C.5.9, Fire Protection and Life Safety Equipment and Systems: (1) When was the last five-year standpipe inspection performed? (2) When was the last sprinkler internal inspection performed? (3) When was the last 5 year and 12 inspections performed on the fire extinguishers?

(4) Who is responsible for paying the elevator company to provide access to the elevator shafts for fire alarm/sprinkler testing?

A: See Amendment PA01.

Q: Referencing C.6.9 Electrical Switchgear and Switchboards: (1) When was the last 3-year electrical switchgear test performed? (2) When was the last IR scan performed on the electrical panels? (3) When was the last transformer inspection performed? (4) Are there any network protectors that are the contractor’s responsibility?

Q: Referencing C.6.4.4 Testing/Inspecting: (1) When was the last internal tank inspections performed? (2) When was the last multiple year fuel tank inspections performed? (3) Does GSA intend the contractor to perform all the BAS requirements listed in the 2018 PM Guide? (4) At what frequency are the VAV box filters required to be changed? (5) What equipment if any listed in the inventory or included in the pm schedule agency owned? (5) How are repairs handled on this equipment? (6) Are the window cleaning Davit or anchor point inspections the contractor’s responsibility (both annual and multi-year)? (6) When were these last performed?

Q: Referencing C.6.3.4 Replacement of Air Filters: (1) Are there pressure differential gauges across the AHU filter banks? (2) Are there filter alarms integrated into the BAS?

A:(1) some do have them, some don’t have them. (2) BAS has high static alarms.

Q: Referencing C.9.13.5 Cleaning Requirements: (1) Are special vacuums required to perform janitorial day time cleaning (noise level)? (2) What is the height requirement that defines high cleaning? (3) Is high cleaning required in the daycare at the LaBranch facility?

A: C.9.13.5 isn’t part of this contract; high cleaning requirement (See Section C.9.6.8); The LaBranch facility (No childcare) isn’t part of this contract.

Q: Referencing C.9.10 Solid Waste/Trash/Recycling Management, is the contractor required to set up recycling for printer toner and batteries?

A: It is the intent of the Government to keep the maximum amount of materials from landfills through recycling.

Q: Referencing C.9.5.3 Snow and Ice Removal: (1) Can snow be staged in the parking lots or must it be removed from the site? (2) Since the contract responsibilities extend to the property line, who is responsible for sidewalk snow removal? (3) Since the contract responsibilities extend to the property line, who is responsible for sidewalk repairs?

A: Snow and Ice Removal The Contractor shall perform snow and ice removal standard services for the snow and ice removal program. Snow and ice removal from entrances, steps, landings, sidewalks, vehicular courts, driveways, plaza areas, roadways, parking areas, handicapped accessibility areas, and approaches are included in the standard service price. This does not include snow and ice removal requiring heavy equipment (ride-on equipment such as front end loaders, backhoes, bobcats, snow plows, etc.)

The Contractor shall clear snow and ice before the normal building operating hours to prevent slip hazards. Furthermore, the Contractor shall clear snow and ice during normal building operating hours and is authorized to divert work to accomplish the task. The Contractor shall notify the COR or their designee of the diversion 1 hour prior to work commencing. The COR or their designee retains the right to determine what type of services and the duration of diverted services for the removal of snow and ice.

The GSA Ordering Official may order additional snow and ice removal services (during weekends, or holidays). The task order shall reflect the days and hours required for snow and ice removal.

The Contractor shall submit a detailed snow removal plan that meets the needs of the GSA. The snow and ice removal plan shall be submitted to the COR 10 days after the contract start date . At a minimum, the snow removal plan shall include the following items:

-Coordination measures (to ensure appropriate levels of effort for the conditions of the building)

-Equipment -Personnel -Snow removal event triggers -Treatment areas requiring de-icing -Approved materials and chemicals -Safety plan -Notification procedures

Chemicals and/or sand shall be used to reduce safety hazards due to ice and snow. All chemicals used shall be certified as EPA ‘Safer Choice.’ Products with no comparable substitute shall comply with Federal specifications and local codes and be approved by the COR or their designee prior to the first inclement weather event. No sodium chloride or calcium chloride salt shall be used due to environmental risk. Less disruptive chemicals such as magnesium chloride, potassium acetate, and potassium chloride are viable alternatives. The Contractor shall ensure there is an adequate supply of chemicals and sand on site or readily available to cover unexpected snow and ice occurrences.

Q: Referencing C.2.31 Initial Deficiency Report, will the incumbent’s initial efficiency list (IDL) be made available to successful bidder?

Q: Referencing C.5.16 Reference Library, does the site have a library for mechanical and life safety (reports from past testing/inspections and repairs) items that will be made available to the successful bidder?

A: Yes, located in NCMMS.

Q: Referencing C.5.14.5 Flag Procedures, Who is responsible for the overtime incurred for raising and lowering the flags?

A: Refer to Exhibit M11, and Section C.5.14.5.

Q: Referencing C.1.1 Scope of Work: (1) Who is responsible for the maglocks and electronic door latches (interior and exterior devices)? (2) Who is responsible for the building(s) access control system?

A: See section C.1.5.1.

Q: Referencing C.5.3 Equipment Inventory, do the buildings have any lighting control systems? If so, what systems are in place?

A: Siemens.

Q: Referencing C.5.5.8 Asbestos Management, is there any asbestos or lead paint removal required for repairs under this contract?

A: The O&M Contractor shall not be responsible for asbestos abatement.

Q: Referencing C.5.9 Fire Protection and Life Safety Equipment and Systems, is the contractor required to perform a fire watch at no cost should the fire or sprinkler systems not function properly due to work or damage by another individual or company?

A: See section C.5.9.2.

Q: Referencing C.5.8.3.1 BAS Control Systems and Upgrades, the RFP states that the contractor will be responsible for graphical updates to the BAS. Are the graphics updated now?

Q: Referencing C.5.8.3.1 BAS Control Systems and Upgrades, the RFP states that the contractor will be responsible for graphical updates to the BAS. Does this include when GSA has a project that will require updates to be made or will these be performed under the SOW of any GSA project?

A: Yes, regardless of the project, the O&M Contractor is responsible for the

BAS.

Q: Referencing C.5.4.7 Confined Spaces, can GSA provide a list of permit-required confined spaces in the buildings?

A: Will be provided to the Contractor during phase-in period.

Q: Referencing Section C.1.9.2 Operations, the NCMMS Basic Requirements item q states “Create asset specific lock out tag out procedures.” This goes beyond the OSHA requirements. OSHA allows Energy Control Procedures (LOTO procedures as GSA identifies them) for similar equipment as long as the controls are similar.

The way this is written, is GSA stating the contractor is required to create a separate Energy Control Procedures for each asset and then attach it to each asset in the NCMMS? This is a tremendous labor-intensive undertaking and sharing company safety resources for the next contractor. ECP’s are company-owned data.

A: See Section C.5.4.6.

Q: Referencing C.5.5.3 Local Air Quality Management Operating Permits, what permits are required under this section?

A: The Contractor shall comply with the operating permit requirements of the Local Air Quality Management District (AQMD), and shall ensure operating permits for boilers; generators and other emissions-producing equipment regulated by the local AQMD are up-to-date and have copies available to the CO or designee via NCMMS immediately upon request. In the event of fines or penalties levied by an AQMD, the Contractor shall be charged the cost as a performance deduction under the Adjusting Payments clause. The Contractor shall submit emissions reports when required by the regulating entity. Refer to the local AQMD.

Q: Referencing Section C.1.12 Other Contractors, Section C.1.12 states the following: “The Government shall undertake or award other contracts for additional work, and the Contractor shall fully cooperate with such other contractors or Government employees.” The section continues by stating, “the O&M Contractor shall be responsible for entering work related data in the NCMMS performed by other contractors (e.g., elevator services and janitorial).”

Please provide clarification on how and to what extent (PM’s, service calls, inspections, reports, licensing, etc.) and do the sections cited apply. (1) How is the contractor to validate work performed by other contractors? (2) Is the contractor responsible for retrieving ticket information from other contractors? (3) What is the quantity of these under the existing contract?

A: The Government shall undertake or award other contracts for additional work, and the Contractor shall fully cooperate with such other contractors or Government employees. The O&M Contractor shall be responsible for entering work related data in the NCMMS performed by other contractors ( e.g., elevator services and janitorial). The Contractor shall carefully schedule its own work, in conjunction with the additional work, as shall be directed by the CO or designee. In addition, the Contractor shall not commit or permit any act that shall interfere with the performance of work by another contractor or by Government employees.

Q: Referencing Section C.5.5.6 Solid Waste, C.5.5.6 Solid Waste states “The Contractor shall manage (handle, transport, collect, and dispose) non-hazardous construction and demolition (C&D) waste.

Is the contractor required to dispose of C&D waste from other contractors and/or the government or just what is self-generated by the contractor themselves?

A: No, disposal is included within individual projects.

Q: Referencing Section C.6.4.3, Section C.6.4.3 states chiller maintenance shall be accomplished by the chiller manufacturer’s authorized service technician. Does this mean if there is a Trane chiller, Trane must perform the maintenance or can it be performed by a technician that is Trane certified?

A: The Contractor shall use GSA’s preventive maintenance standards or the manufacturer’s recommended maintenance procedures, or a combination of the two to perform maintenance, as long as the method is submitted to the CO or designee for prior review and approval. Maintenance shall be accomplished by the chiller manufacturer’s authorized service technician.

Q: Referencing Section C.5.10, how are the labor hours in Section C.5.10 accounted for in the existing contract with the NCMMS?

A: See sections C.5.10.1 through C.5.10.6.

Q: Referencing Section C.6.15, is Section C.6.15 part of the existing contract (playground equipment, kitchen and laundry equipment)?

A: Section C.6.15 Child Care Center - isn’t part of this contract (no childcare center).

Q: Is providing hand sanitizers and dispensers part of the existing contract?

A: Yes. See Section C.9.5.1.7

Q: Referencing Section C.6.15 Touch point cleaning, is the contractor reimbursed for any special equipment, PPE, PPE training?

A: This Section is RESERVED; does not apply.

Q: Referencing Section C.9.13, Section C.9.13 states the contractor will use the prescriptive based standards and frequencies delineated in the scope. What is the existing Child Care specific standards and frequencies that are to be utilized? If the contractor is to use industry standards what is the expected reference that GSA is requiring (The American Cleaning Institute, GSA Childcare Desk Guide, etc.)?

A: This Section is RESERVED; does not apply.

Q: Referencing Section C.6.13.1, Section C.6.13.1 lists a $300 and up to 3 hours per repair limit. Does the $300 include rental of any specialized equipment (scaffolding, rigging, etc.) and specialty labor (must be subcontracted) i.e., roofer, glazer, etc.? Is Electrical Switchgear testing inspection part of the existing contract? Is the contractor required to gather all the data for the NCMMS after GSA performs a project or will that data be provided by the GSA Project Management Team?

A: This refers to the architectural and structural components of the building.

Q: Referencing Section C.6.9, is it the intention of GSA in section C.6.9 to perform complete building electrical shutdown and test and inspect each bucket of the switchgear?

A: Contractor shall perform all preventive maintenance, testing and inspections of electrical distribution, switchgear, high voltage (HV) switches, transformers and all associated equipment. The Contractor shall ensure compliance in accordance with National Electrical Testing Association guidelines for the inspection, testing and maintenance of electrical distribution and switchgear type equipment. The Contractor shall also comply with NFPA 70B. When such testing, maintenance or repair interferes with building operations, it shall be performed after Normal Working Hours without additional cost to the Government. The Contractor shall coordinate all utility shut down scheduling with the electrical utility company (Region 7, includes coordinating with Elevator Maintenance Contractor); the Contractor shall be responsible for all costs associated with the utility shutdown. The Contractor shall coordinate power shutdowns with the building COR or designee. The Contractor shall submit a schedule and shut down plan at least two months in advance to the COR or designee for approval.

Q: Referencing Section C.5.4.15 Labeling of Electrical Circuits, are all known electrical circuits labeled in the buildings now? What are the GSA PM Guide #’s associated with the electrical switchgear testing/inspection?

A: The labeling of the electrical circuit s and panels shall be maintained up-to-date either in electronic format or hard copy blueprints when the Contractor adds or modifies electrical circuits. This requires the Contractor to implement and document an overall electrical safety program that meets the requirements outlined in NFPA 70E, Article 100 - General Requirements for an Electrical Safety Related Work Practice. The CO or designee shall ensure all recorded changes in electric panels from upgrades or renovations from the third party electrical work subcontractors are transmitted to the Contractor to maintain the accuracy of labeling. In the event the Contractor identifies a circuit through disc overy, the Contractor must label the circuit in accordance with NFPA 70B.

Refer to Exhibit M9.

Q: Referencing Section C.5.8.4, it states re-tuning must be accomplished semi-annually. Can this be performed on an ongoing basis as long as it is completed semiannually? Are there any transformers containing polychlorinated biphenyls (PCBs) in any of the buildings?

A: The Contractor shall conduct the six-step re-tuning procedure described in the Pacific Northwest National Laboratory (http://retuningtraining.labworks.org/training/lms/). If Contractor does not have adequate level of expertise to complete Re-tuning, all requirements shall be included in the BAS maintenance sub-contract. The initial frequency of the re-tuning is semi-annually to coincide with the heating and cooling seasons. After completing two re-tuning cycles the COR or designee in consultation with the Contractor shall determine the appropriate frequency of the re-tuning effort based on the size and complexity of the facility.

Re-tuning shall be reported to the CO or designee and regional SME and documented in the monthly report. The re-tuning report shall include any Contractor suggestions and corrective actions.

No PCB’s

Q: Referencing Section C.6.2.4 Testing and Inspecting, are boiler hydro tests required. If so, when and where they last done as this could cause damage if not performed recently?

A: SECTION C.6 MAINTENANCE SPECIFIC REQUIREMENTS Covers Boiler Maintenance requirements.

Q: Referencing Section C.6.3.4, please clarify the falling statement from section C.6.3.4: “At a minimum for an AHU with pre- and post-filters, the Contractor shall replace the pre-filters quarterly or as deemed necessary by the Magnehelic gauges or BAS-connected monitoring devices, and the post filters annually or as deemed necessary by the Magnehelic gauges.” Does this mean that no matter what the magnahelic gauges or BAS connected monitoring devices read, the filters must be changed at a minimum of the stated frequencies?

A: The Contractor shall use high efficiency air filters when replacing the filters in air handlers and other equipment that use air filtration. The Contractor shall only use air filters with known Minimum Efficiency Reporting Value (MERV) 11, as defined in the ANSI/ASHRAE Standard 52.2 and required in accordance with the most current PBS-P100. The Contractor shall replace air filters with the air filters that have the highest MERV value consistent with the feet per minute of the fan. The Contractor shall maintain minimum ventilation standards in ASHRAE Standard 62.1 with the current revision year. Prior to installation, the COR shall approve the filters to be used. At a minimum for an AHU with pre- and post-filters, the Con tractor shall replace the pre-filters quarterly or as deemed necessary by the Magnehelic gauges or BAS-connected monitoring devices, and the post filters annually or as deemed necessary by the Magnehelic gauges. The rooftop unit, variable air volume, power Induction unit), fan coil, computer room, or any other air distribution filters shall be changed as required by the Preventive Maintenance Plan, but at least annually.

Q: Referencing C.6.3.4 Replacement of Air Filters, this section states “The Contractor shall only use air filters with known Minimum Efficiency Reporting Value (MERV) 11, as defined in the ANSI/ASHRAE Standard 52.2 and required in accordance with the most current PBS-P100. The Contractor shall replace air filters with the air filters that have the highest MERV value consistent with the feet per minute of the fan.”

Using filters not rated for their assigned equipment item can cause improper air distribution in the systems and potential damage to equipment if the equipment is not rated for this type of filter.

Is GSA mandating the use of MERV 11 air filters in all equipment? Please confirm.

Contractor shall only use air filters with known Minimum Efficiency Reporting Value (MERV) 11, as defined in the ANSI/ASHRAE Standard 52.2 and required in accordance with the most current PBS-P100. The Contractor shall replace air filters with the air filters that have the highest MERV value consistent with the feet per minute of the fan. The Contractor shall maintain minimum ventilation standards in ASHRAE Standard 62.1 with the current revision year. Prior to installation, the COR shall approve the filters to be used. At a minimum for an AHU with pre- and post-filters, the Con tractor shall replace the pre-filters quarterly or as deemed necessary by the Magnehelic gauges or BAS-connected monitoring devices, and the post filters annually or as deemed necessary by the Magnehelic gauges. The rooftop unit, variable air volume, power Induction unit), fan coil, computer room, or any other air distribution filters shall be changed as required by the Preventive Maintenance Plan, but at least annually.

Q: Referencing C.6.3.4 Replacement of Air Filters, are BAS monitored devices for air filters setpoints adjusted for the additional differential drop? Has GSA performed an air balance study to provide the correct differential pressure drop for MERV 11 filters in all equipment? If not how is the contractor to validate the maximum allowable pressure drop?

Contractor shall only use air filters with known Minimum Efficiency Reporting Value (MERV) 11, as defined in the ANSI/ASHRAE Standard 52.2 and required in accordance with the most current PBS-P100. The Contractor shall replace air filters with the air filters that have the highest MERV value consistent with the feet per minute of the fan. The Contractor shall maintain minimum ventilation standards in ASHRAE Standard 62.1 with the current revision year. Prior to installation, the COR shall approve the filters to be used. At a minimum for an AHU with pre- and post-filters, the Con tractor shall replace the pre-filters quarterly or as deemed necessary by the Magnehelic gauges or BAS-connected monitoring devices, and the post filters annually or as deemed necessary by the Magnehelic gauges. The rooftop unit, variable air volume, power Induction unit), fan coil, computer room, or any other air distribution filters shall be changed as required by the Preventive Maintenance Plan, but at least annually.

Q: Referencing C.6.13.8 Roof Anchorages, please provide the quantity of roof anchors for each building, the last annual and 10-year inspection dates and the anchor manufacturer’s inspection requirements. Also please provide any additional requirements contained in the installation certification.

A: As stated within Section C.6.13.8, the Contractor shall provide for annual third party inspections and a ten (10) year recertification of designated roof anchorage points by qualified personnel.

Q: Referencing C.6.8.3 Maintenance and C.6.12 Vertical Transportation Systems, please provide clarification on these two statements as they contradict each other.

C.6.8.3 Maintenance The Contractor shall not be responsible for maintaining lighting within hoist ways, elevator machine rooms, the pit, car top or elevator cars, including all emergency lighting; provided however, that the Contractor shall be required to supply the replacement lamps to the elevator contractor.

C.6.12 Vertical Transportation Systems The Contractor will be responsible for maintaining light fixtures, ballasts, and lamps installed in elevator cars and within the ceilings of cars. The Contractor is not responsible for maintaining lighting within hoist ways.

Should C.6.12 be correct since many ballasts need to be change from on top of the car? Are these the contractor’s responsibility also since shaft access is required?

A: The O&M Contractor is still responsible for the materials.

Q: Referencing C.9.5.4.4 Trees and Shrubs, this section states “A licensed or ISA Certified arborist shall provide a survey of the trees and an evaluation of their condition.” Texas doesn’t have a license or certification process for arborists.

What certification meets the required criteria and from which organization?

A: This contract is entirely in the state of Louisiana. ISA Certification is required.

Q: Are there specific requirements or types of refills for any of the dispensers (soap, sanitizers, paper towels, tissue paper)? Please advise.

A: See Section C.9.4.2

Q: Does GSA supply the sanitizer refills? If not, please provide the make and model of the dispensers?

A: This is a requirement of the contractor to refill the dispensers.

Q: Is cleaning/disinfecting a COVID-19 contaminated area considered an additional service or does GSA consider this as part of the base contract service?

A: Cleaning confirmed or suspected COVID-19 contaminated areas are an additional service, addressed by Section C.9.6.7.

Q: Do all the existing employees have the required certifications (NATE, HVAC, etc.)? If they do not, what is the time frame GSA is allowing for employees to obtain these for the new contract?

Q: Can a City of Houston, State of Texas HVAC mechanic/technician certification be substituted for the NATE certification?

Q: Are boiler operator (stationary engineer) licenses required at any of the facilities?

Q: The Water tank annual and three PM guides require that a tank is drained, scraped (blasted), and epoxy coated. How is this to be accomplished when there are no backup tanks and the tanks cannot be taken out of service?

A: Question is unclear as to what tank or PM guide number is being referenced.

Q: Will the government provide the current staffing list?

Q: Will the government provide current subcontractors performing preventive maintenance work?

Q: Will the government provide resumes of the incumbent staff to include in our proposal?

Q: Is snow and ice removal required at all three sites?

Q: Will an office space be provided at the Baton Rouge site for Grounds Maintenance personnel?

A: Current O&M has an office at each location.

Q: Please confirm that resumes are only required for supervisory positions.

A: Offerors are advised to follow the instructions in Section L.12, as well as Section C.1.2.1.

Q: Please confirm that the Past Performance Questionnaire does not need to be sent to the past performance reference if the contract in fact has been evaluated in

CPARS.

A: The offeror must submit a Past Performance Questionnaire on the 3 projects used for the Experience factor. The offeror may submit an additional 2 Past Performance Questionnaires they deem similar to the size, scope, and complexity of this solicitation. The “Past Performance Questionnaire” attached to this solicitation must be utilized for this purpose. See the Attachment titled, “Past Performance Questionnaire” FIGURE L-2. If the projects being submitted have been evaluated in CPARS, the offeror will complete the CONTRACT IDENTIFICATION section of the questionnaire and submit with their proposal, no further action is required.

Q: Ref: Solicitation Section C.9 - Will the government provide a list of approved cleaning supplies and paper products or are any green cleaning products acceptable?

A: See Section C.9.4.2 Sustainable Product Standards

Q: Ref: Solicitation Section C.9 - Will the government provide monthly or annual consumption of cleaning supplies and paper products?

Q: Please provide an equipment list.

A: Inventory was provided, see BL2 attachments (Referenced in Section J).

Q: Are you wanting the RPIE Inventory list?

A: This question is not clear.

Q: Please provide facility data for Baton Rouge?

A: This information was provided in the solicitation package.

Q: Will the windows fall under O&M at Baton Rouge or will they be listed under custodial?

A: See Exhibit C1.

Q: Section C.1.2 references a worksheet narrative to explain manpower approach-do you have a template for this?

Q: Are there any roof anchors or fall protection anchors in place at all locations? If so, what were the last inspection dates?

A: No, see Section C.6.13.8.

Q: Equipment inventories were provided for Baton Rouge F0B/CH (LA0006BT) and AJ Ellender FOB/USPO (LA0070ZZ). Will the Government please provide the equipment inventories for the Baton Rouge Long Federal Building (LA0097BT) and JM Shaw Courthouse (LA0099ZZ)?

A: All inventories were provided in the solicitation.

Q: A completed and signed copy of the SF33 is required with submission, per Section L, page 265, paragraph 4. Will the Government please provide the SF33 form?

A: See amendment.

Q: Will the Government please provide the incumbent FFP dollar value?

A: $141,082.87.

Q: Will the Government please provide the dollar value of the incumbent contract’s IDIQ work to date?

Q: Referencing Figure L-2, the Management Plan Baseline does not show a Site Supervisor at the Houma or Lafayette locations. Does this mean GSA requires no supervisor at these locations? Site Supervisor is a CBA required position.

A: A baseline was provided, if the contractor deviates from this baseline a narrative is required.

Q: Referencing Section L (pg. 265, L.10.2), Miscellaneous Documents - refers to SF33. There is no SF33. Please provide.

Q: Referencing Section L (pg. 267, L.12(a)), are resumes included asd part of the page count?

Q: Regarding paragraph C.1.2.7.5. Will the Government please verify the installed “brand” of the controllers that are currently installed in the solicitation facilities?

A: Siemens 90%, Honeywell 10%.

Q: The offerors are to price the services provided to reflect the cost to clean the spaces as though the spaces were fully occupied, correct?

Q: Please provide a list of GSA-approved devices that meet the procedures for remote mobile management.

A: List is not available.

Q: Who is the company currently performing the Fire Alarm Monitoring and when does their contract end?

A: Not available.

Q: Are all the access codes for the FAS panels available to the successful offeror?

Q: Can custodial work be performed after normal working hours?

Q: Can the contractor stagger starting and ending times to cover core coverage hours?

Q: Would the government please provide the current Building Operating Plans?

A: No, they will be provided to the Contractor during the phase-in period.

Q: Can the engineer and site supervisor be the same person since the Government considers both to be “working supervisors”?

Q: Do they have an existing log of when the last Eddy Current test was done on the Chillers at each site?

A: Yes, located in NCMMS.

Q: What is the frequency of service for waste management and recycling?

A: This question is vague; unable to answer. Shall be accomplished in accordance with the Statement of Work.

Q: The Building inventory list for 800 Lafayette Street indicates that that there is an emergency generator. What type of fuel does it use?

A: Diesel Generator, detailed info was provided in the inventory. LA0097ZZ

Q: The Building inventory list for Baton Rouge 707 Florida Street does not list an emergency generator; however, it lists an Automatic Transfer Switch. Is there a Generator installed at Baton Rouge 707 Florida Street? If there is, please provide the equipment details for it and indicate what type of fuel does it uses.

A: Diesel Generator, detailed info was provided in the inventory. Generator resides at LA0006BT.

Q: The Building inventory list for Baton Rouge 777 Florida Street does not list an emergency generator; however, it lists an Automatic Transfer Switch. Is there a Generator installed at Baton Rouge 777 Florida Street? If there is, please provide the equipment details for it and indicate what type of fuel does it uses.

A: Diesel Generator, detailed info was provided in the inventory. Generator resides at LA0006BT.

Q: The Building inventory list for Houma 423 Lafayette Street does not list an emergency generator or an Automatic Transfer Switch. Is there a Generator and ATS installed at Houma 423 Lafayette? If there is, please provide the equipment details for it and indicate what type of fuel does it uses.

A: Natural Gas Generator 45kW. LA0070ZZ

Q: What company is currently providing the waste management and recycling services on this contract for Baton Rouge, Lafayette, and Houma?

A: Information not available.

Q: Would the government please confirm that the offerors are to price the services provided to reflect the cost to clean the spaces as though the spaces were fully occupied?

Q: Would the government please provide a list of GSA- approved devices that meet the procedures for remote mobile management.

Q: Who is the company currently performing the Fire Alarm Monitoring and when does their contract end?

Q: Are all the access codes for the programming of the FAS panels available to the successful offeror?

Q: Can custodial work be performed after normal working hours?

Q: Can the contractor stagger starting and ending times to cover core coverage hours?

Q: Would the government please provide the current Building Operating Plans?

A: No, they will be provided to the Contractor during the phase-in period.

Q: In paragraph C.1.2.7.5 Qualifications for BAS Technician it states that “Work requiring preventive maintenance, repairs, troubleshooting and programming shall be accomplished by a 3rd party BAS firm specialized in the work described in the PWS.” Does this mean that the BAS Technician cannot be an employee of the offeror?

A:See entire section C.1.2.7.5 Work requiring preventive maintenance, repairs, troubleshooting and programming shall be accomplished by a 3rd party BAS firm specialized in the work described in the PWS.

Q: In paragraph C.5.8 Building Automation Systems and IT Controls it states that The Contractor is responsible for retaining an adequate level of expertise to manage the control systems. We assume that a manufacturer trained or equivalent BAS operator who is an employee of the offeror could meet this requirement; is that correct?

A: See the entire section of C.5.8 as a whole, and not out of context.

Q: How many unwanted fire alarms are received each year?

A: None.

Q: Does the BL6 Work Order History File include all calls to the work reception or only calls that are in the scope of the solicitation?

A: All.

Q: Would the government please provide a list of equipment that is currently under warranty and the warranty expiration date

Q: Does the current equipment inventory asset identification include using bar-coding or Radio Frequency identification?

A: Asset numbers are listed in the NCMMS.

Q: Would the government please provide solid waste and recycling disposal service historical data on size of the containers, numbers of containers and the number of pulls of the containers for each building location that requires solid waste and recycling service?

A: Data is not available.

Q: Are the Advanced Metering Systems Identified in C.5.7 all connected to the Building BAS?

Q: Can the monthly AMS reading be performed from the BMS where the BAS and the AMS are connected?

A: Must log into AMS just like the BAS.

Q: Is the contractor responsible for Communications line failures that originate outside the building? (such as a network failure from the phone or internet provider)

Q: Which buildings have lighting that is controlled through the BAS?

A: All facilities.

Q: Regarding C.5.8.3.1 BAS Control Systems and upgrades, would the Government please provide a list of the software maintenance agreements for all BAS equipment currently provided on this contract?

A: Siemens Apogee.

Q: Regarding the Recycling Operations are the building occupants currently being provided separate containers in the building for the disposal of recyclables and food waste?

A: There are recycling containers in each office.

Q: What size, quantity, and frequency for the waste management and recycling at each of the four locations?

Q: Would the government please provide a pre COVID-19 completed Exhibit C6 for each building?

Q: Are there roof anchor systems currently installed on any of the buildings?

A: See Section C.6.13.8.

Q: Does paragraph C.7.2 Startup Phase (New or Modernized Facility) apply to any of the buildings covered in this solicitation?

A: All facilities.

Q: It appears that the 60 calendar day period in C. 7.2.1 Transition Phase Schedule applies to all buildings covered in this solicitation, is that correct?

Q: What are the current contracts and contractor requirements for Phase-out Transition Period (identified in the current solicitation C. 7.3)?

A: Not available, phase-in requirements are addressed in Section C.7.2.

Q: Would the government please provide the size, type and quantity and location of Floor Mats and Runners as mentioned in C.9.5.1.4 for each building?

A: In accordance with Section C.9.5.1.4, the Government shall furnish all mats and runners.

Q: Is the contractor responsible for the ordering and stocking of paper products and sanitary napkins for the restrooms?

A: Contractor is responsible for paper products.

Q: What has been the historical usage of paper products and sanitary napkins at each building location?

A: Not available.

Q: Who pays for the paper products including the sanitary napkins?

A: The Contractor shall supply.

Q: Is there a specification for the size and quality of the paper products and the sanitary napkins?

A: Information not available.

Q: We assume that any employees currently employed on the subject contract are both suitable and acceptable to continue to hold the positions that they currently have, is this correct?

Q: Please confirm that the dusting Blinds and Coverings as described in C.9.5.1.17 can be performed in place and does not require removal to be performed.

A: Can be performed in-place.

Q: What is the frequency requirement for C.9.5.2.5 Hard Surface Areas?

A: This is a performance-based contract; cleaning shall be accomplished in accordance with the specification.

Q: Would the Government please provide historical data on the number of hours utilized to accomplish C.9.5.2.9 Excrement Removal (Human, Bird and Animal)?

A: Not available; this is a performance-based contract.

Q: What is the frequency requirement for C.9.5.2.10 Policing Outside Areas?

A:This is a performance-based contract; cleaning shall be accomplished in accordance with the specification.

Q: What is the frequency requirement for C.9.5.4.9 Fertilization?

A: This is a performance-based contract; cleaning shall be accomplished in accordance with the specification.

Q: In paragraph C.9.6.4 Washing Blinds and Coverings there has been emphasis placed on the word additional; what paragraph of the specification identified the…