Solicitation_47PH0218R0005_Questions_and_Answers.pdf

Solicitation 47PH0218R0005

Amendment PA02 Operations & Maintenance Services

New Orleans, LA

Solicitation Questions and Answers

Q : I just wanted to verify that 47PH0218R0005 Operations and Maintenance Services for New Orleans, LA can be submitted via email. The submission will be received in three separate parts, but no hardcopy needs to be mailed.

A : Please review L.4.2.3 of the solicitation. All submissions are to be broken down in three parts. Each part shall be in a separate sealed package and contain 1 Electronic CD-R. Each separate sealed package shall contain one of the following: 1 - CD-R of the Technical Proposal (Part 1), 1 - CD-R of the Price Proposal (Part 2), and 1 - CD-R of the Miscellaneou Documents (Part 3). Also see the SF 30 Continuation Sheet within Amendment PA02.

Q : Section L.5.2 Experience has 2 subsections:

L.5.2.1. The offeror must submit a minimum of 2 projects within the last 5 years that detail experience that is similar to scope and magnitude of this requirement. The offeror must demonstrate experience providing contract services for the management, supervision, labor, materials, equipment and supplies in the services described in Section C that are similar in nature to the size, scope, and complexity of the services being required by this solicitation. To be considered similar the projects provided should cumulatively demonstrate: (list provided).

Then, L.5.2.2. The offeror must submit a minimum of 2 projects but may elect to provide up to 5 projects to demonstrate experience. Each project should be submitted separately. For offers from Joint Venture, Partnerships, and other teaming arrangement, project may be submitted from any firm listed in offerors submittal for L.4.2.6 Joint Ventures, Partnerships and other teaming arrangements. An offeror may also submit a project for any ventures in which they were a member of a teaming arrangement, however, they must clearly specify their role and contribution to the project. An offeror’s experience as a sub-contractor will not be considered.

Question – Are the minimum of 2 projects provided to respond to both L.5.2.1 and L.5.2.2 cumulatively, or, must Offerors provide a set of projects for L.5.2.1 AND another set (possibly the same projects) for L.5.2.2?

A : The minimum of 2 projects may be duplicated from L.5.2.1. And L.5.2.2.

Q : 1. Per RFP Section L.4.2.3, each proposal volume must be submitted in a separate sealed package. Is it the government’s intent for each volume to be self-contained on a separate CD? Will the government allow offerors to submit all 3 volumes on the same CD in 3 individual folders or zip folders?

A : Per Section L.4.2.3., each of the three parts of an Offeror’s proposal shall be submitted in a separate sealed package. It is intended that Offerors only include one part of their proposal per CD-R within each envelope. Therefore, there should be a total of three separate envelopes, and one CD-R with one of the three parts of the proposal within each CD-R.

Q : Reference RFP Section L.5.3.2. Past Performance Questionnaires. This section includes two sentences that appear to be contradictory.

a. The first sentence of the third paragraph states “The Offeror shall e-mail the Past Performance Questionnaires to the Past Performance references and instruct the references to e-mail their responses directly to the GSA Contract Specialist, Phillip Cleveland at phillip.cleveland@gsa.gov.”

b. However, the first two sentences of the fifth paragraph state “The Offeror shall complete the Contract Identification portion of the Past Performance Questionnaires and forward to the party providing the reference for completion. Upon completion, the Past Performance Questionnaire should be return to the offeror for submission with their technical proposal.”

Please clarify whether past performance questionnaires are to be submitted directly from offeror reference points of contact to the government or included in the offeror’s technical proposal.

A : The specification has been amended to clarify that Past Performance Questionnaires shall be submitted directly from the reference to the GSA Contract Specialist, Phillip Cleveland at phillip.cleveland@gsa.gov . Please see Amendment PA01.

Q : RFP Section L.6, Pricing Proposal Requirements, requires that Part 2 Price Proposal only include FIGURE_B-3_PRICING_OF_SERVICES_-_OPERATIONS_AND_MAINTENANCE.xlsx. The RFP package also includes FIGURE_B-1_Staffing_Declaration.xls and FIGURE_B-2_New_Format_for_Mechanical_Comb_Union_and_Non_Union_Contracts.xls

x. Is it the government’s intent that offerors also complete both of these spreadsheets?

Please clarify and advise where these are to be included in our proposal package.

A : As stated in Section B.2., The Figure B-1, Contractor Staffing Declaration must be completed by the contractor and submitted to the Contracting Officer (CO) 21 calendar days prior to the contract start date. This form must also be submitted to the CO when any modifications to the contract by GSA result in changes in staffing. A blank Figure B-1 is included as part of the solicitation for reference only. Therefore, the Figure B-1 shall not be included within your proposal. The Figure B-2 Spreadsheet is provided as a sample only and will be used for annual Service Contract Act (SCA) and/or Collective Bargaining Agreement (CBA) wage adjustments mailto:phillip.cleveland@gsa.gov during the exercise of Option year periods after award; therefore, the Figure B-2 shall not be included with the proposal.

Q : Per Section L.5.1.1. Management Plan Narrative of the RFP there is a 10 page limit to this section. A significant amount of information is asked for in this section. Would the government consider increasing the page count to 20 pages?

A : No, in GSA’s experience, 10 pages has been adequate for this requirement.

Q : Is there parking available for the O&M Contract Employees?

A : Limited Parking Approximately 4 spots at this time but is subject to change.

Q : Amendment 1 - Current Contract Pricing QUESTION: Does the current contract still include the FSS DEPOT WAREHOUSE and the FSS DEPOT OFFICE AND GARAGE? If yes, then in the contract pricing provided in Amendment 1, is this the price for just the buildings in the new Solicitation? If not, please provide the current monthly pricing for each of the buildings that will be in the new contract?

A : No.

Q : Amendment 1 - After-hours overtime 734 hrs.

After the hour amount is surpassed GSA will pay a loaded rate 1.5times at the approval of the COR. QUESTION: Are we allowed to add any mark up for G&A and profit to the loaded rate?

A : No.

Q : Figure L-1 CBA Employees QUESTION: Lists 1 HVAC FTE for District Court? Please clarify what building this is? I can find nothing regarding a District Court Building.

A : District Court is a extension of Boggs consider them the same building.

Q : Figure L-1 CBA Employees Does the staffing listed in L-1 CBA employees reflect the current staffing on site now?

A : No, the supplied L-1 is a baseline.

Q :

You list 1840 hrs. on top but only 1832 in Annual Productive fields and 2072 hrs. rather than 2080 hrs., Please clarify the missing 8 hrs.?

A : The supplied L-1 is a baseline.

Q : Inventory Sheets from RFP There are inventory sheets labeled LA0066NE, LA0811NE, LA0812NE and LA0814NE.

QUESTION: Please clarify what these are for and to what buildings do they refer to?

A : These are the Border Patrol locations, this was the last location toured during the walk through.

Q : C.1.1. Contractor Responsibility for Equipment and Systems

o. The Contractor is not responsible for the costs of software, firmware updates, and licensing for the BAS and Tridium Niagra systems. However, the Contractor is responsible for the labor to update/install software/firmware, when necessary, to latest revision and update software licenses for BAS controls only. QUESTION: Are you saying that we are not responsible for the cost of the BAS software upgrade but are responsible for the labor to install the upgrade?

A : If costs are associated with the update/install, software/firmware update the shared liability will apply. If there is a panel that needs to be replaced that requires new software or reprogramming the shared liability applies as well. If a software upgrade is required across the BAS system that does not require hardware replacement or an upgrade GSA is responsible for these costs.

Q : C.2.15. Consumable Parts

“Consumable parts” or components are parts or components that customarily require regular replacement rather than repair in a maintenance program and shall be disposed of properly. Examples include, but are not limited to: oil, grease, belts, filters, ballasts, lamps, etc.

The Contractor is responsible for any consumables used during day-to-day operations. If the operation of the generator is caused by Contractor negligence, the Contractor shall be liable for the full cost of refueling, any other provisions notwithstanding. The contractor shall not allow the fuel level to drop below 75%. The contractor shall provide fuel up to [reserved] per contract year. The contractor shall submit a running log containing the amount of fuel used with associated costs the first Monday of each month to the COR. GSA will pay for all fuel after the [reserved] limit is reached each year the contract is in effect. QUESTION: Please clarify “ The contractor shall provide fuel up to [reserved] per contract year.” QUESTION: Please verify that GSA will reimburse the contractor for re fueling costs?

A : In the PWS it is stated that if a section does not apply it will have reserved marked in its location. No refueling is required because all generators in this solicitation utilize Natural Gas.

Q : C.8.1. Minimum Staffing : Can the Onsite Project Manager and Onsite Supervisor be the same person?

A : No.

Q : C.8.5 Use of CMMS : Is there a NCMMS at each Building? If not, which Buildings?

A : Yes, there is a NCMMS at each building.

Q : C 17. BUILDING MANAGEMENT SUPPORT SERVICES

The chart shows hourly overtime rates that are significantly lower than the any of the overtime hourly rates shown in the Collective Bargaining Agreement (CBA). For example, the INITIAL overtime hourly rate in the chart is $30.50 per hour, and the GMW overtime rate, which lowest job classification in the CBA, is $36.39 per hour starting April 2018 ($24.26 x 1.5 = $36.39), so the Contractor would be losing $5.89 per hour (which does not include the additional cost of payroll taxes and fringes). QUESTION: Is this an error? If not, the Contractor will lose money for each hour worked by its employees, is this the Government’s intention?

A : GSA will comply with the CBA rate as long as the employee is covered on the CBA. $30.50 an hour is an Error. The Initial Per Productive hour should be $36.39 for a GMW.

Q : C.20. LABELING OF ELECTRICAL OUTLETS. QUESTION: Is labeling up to date?

A : GSA expects any new work that is performed during the contract that proper labeling is done for the new work. However, if the O&M discovers incorrect labeling during the performance of this contract it is their responsibility to notify the COR.

Q : C.23.3. Emergency Call Back (after hours). QUESTION: Please provide your advice on how we should allocate the 734 hours between the buildings?

A : The 734 hours is an annual amount per contract year to cover all the facilities in this solicitation. There is no way to predict the hours each building will use emergency and non emergency hours during the course of each contract year.

C.23.3 and C.35.1 have been changed via Amendment PA02.

Q : C.24. TOURS: Amendment 1 stated “Daily Tours are not required in this solicitation” However, C.24.2. Operating Logs (Boilers and Water Cooled Chillers) Operating logs for boilers and water cooled chillers shall be completed minimally once per day during normal duty hours. QUESTION: So is C.24.2. Operating Logs (Boilers and Water Cooled Chillers) the exception to the “Daily Tours are not required in this solicitation”?

A : Do not confuse Operating Logs with Tours these are separate actions. Operating Logs are required daily during normal business hours, Daily Tours are not a GSA requirement but can still be proposed by the contractor if they deem them necessary.

Q : C.35.4. BAS Control Systems. QUESTION: What is the BAS system currently installed at each building? Please provide the name and current version?

A : Siemens.

Q : C. 40. REPAIRS. NOTE: The Contractor shall repair exterior water leaks underground up to 48” deep unless leaks are below pavement. Thresholds referenced in paragraphs C.40.2, C.40.3, and C.40.5 shall apply. Exterior underground leaks that are below pavement the Contractor is responsible for identifying the specific location of the leak by using in-house staff or a leak location service. The contractor is responsible for interior leaks in accordance with C.40.2, C.40.3 and C.40.5. QUESTION: Please provide any history of this happening at the buildings?

A : A service call history was provided in the bidders library. To the best of GSA’s knowledge, there has been no exterior leak in the past four years.

Q : C.40.3. Reimbursable Repairs. Please provide the number of repairs per building over the last 2 years that were over the threshold amount?

A : Approximately 12.

Q : Please provide the total number of monthly repairs per building over the last 2 years?

A : Refer to the Bidder’s Library.

Q : Please confirm that the Contractor is not allowed to mark-up its labor cost for Overhead and Profit when performing Reimbursable Repairs after hours.

A : Correct.

Q : C.41.15. Asbestos Management. Is there Asbestos in any of the buildings? If yes which buildings?

A : Yes a list is provided, the areas are listed are generally in pipe chases and other maintenance rooms not occupied.

Q : C.42.2 Fire Alarm System Services. Is current testing/inspection performed during normal working hours or after hours?

A : Currently the testing/inspection is performed during normal business hours.

Q : Is the contractor responsible for Fire Alarm Monitoring Services? If yes who is responsible for the Alarm monitoring phone lines? Also how many lines are required?

A : Yes. Contractor is responsible for Fire Alarm Monitoring Service and two phone lines are required for every fire alarm panel in each building identified in the solicitation.

Q : C.42.3 Water-Based Fire Suppression Systems. Is current testing/inspection performed during normal working hours or after hours?

A : Currently the testing/inspection is performed during normal business hours.

Q : C.42.11 Emergency and Standby Power Systems. Please provide the last date of annual generator inspections?

A : Refer to bidders library.

Q : If trained by our generator subcontractor, will the Contractor’s Operating Engineers be allowed to perform the weekly/monthly Generator Run?

A : Yes.

Q : Is an annual load bank required for generator testing or can this be done off of building load?

A : Annual load bank is required.

Q : H.15.3.1 Qualifications of Fire Alarm System Technicians. If trained by our Fire subcontractor will the Contractor’s Operating Engineers be able to reset the Fire Alarm panel for minor trouble calls? Will be able to disable any alarms when a subcontractor performs work and requires a temporary disabling of certain alarms?

A : Yes.

Q : H.15.3.2. Qualifications of Water-Based Fire Suppression System Technicians. If trained by a NICET level 2 technician, will the Contractor’s Operating Engineers be allowed to perform the weekly/monthly fire pump test /inspections? If trained, will Contractor’s Operating Engineers be allowed to inspect all fire suppression weekly and monthly inspections such as dry pipe/pre-action/deluge system inspections, valves, gauges, etc?

A : Yes.

Q : H.15.3.14 Qualifications of HVAC Technicians. Does the current staff meet the qualifications of NATE, HVAC Excellence Professional Level Certification or UA Star HVACR Mastery Certification? Need to know for budgeting training costs.

A : GSA does not believe so, however it’s up to the bidder to determine.

Q : L.4.2.3. Submission

Section L.4.2.3. was reviewed; proposals shall be submitted via CD-R, three separate CD-Rs (one for each of the three parts, Part One - Technical proposal, Part Two - Price Proposal, Part Three - Miscellaneous Documents).

QUESTION: Just to verify, you only want 3 electronic CD’s, one for each of the three parts, Part One - Technical proposal, Part Two – Price Proposal, Part Three - Miscellaneous Documents).and NO Paper copies? Do you still want each in a separate package or can we put all 3 CD’s in one package?

A : The proposal shall be submitted via electronic versions on CD-R ( please do not provide printed copies ). Please review L.4.2.3 of the solicitation. All submissions are to be broken down in three parts. Each part shall be in a separate sealed package and contain 1 Electronic CD-R. Each separate sealed package shall contain one of the following: 1 - CD-R of the Technical Proposal (Part 1), 1 - CD-R of the Price Proposal (Part 2), and 1 - CD-R of the Miscellaneou Documents (Part 3). Also see the SF 30 Continuation Sheet within Amendment

PA02.

Q : L.5.2.2 Experience.

It states “For offers from Joint Venture, Partnerships, and other teaming arrangement, project may be submitted from any firm listed in offerors submittal” and L.5.3.1.1, states “A minimum of 1 of the maximum 5 Past Performance projects must be submitted from each member of the joint venture”.

QUESTION: Please clarify if it is a joint venture each member of the joint venture has to submit a minimum of 1 Past Performance project on can just one member of the joint venture submit all the Past Performance projects for the joint venture.

A : Matt to answer.

Q : Does GSA provide any high lifts in the buildings for the contractor to use?

A : No.

Q : Please provide the ANNIVERSARY DATES OF THE LAST TESTING OF MAJOR

MAINTENANCE ITEMS:

Ø 6 & 12 year Hydro Testing of Fire extinguishers per building - Data not available at this time.

Ø Eddy Current Testing of chillers per building - 02/2017 Ø Infrared testing per building - All buildings done 07/2017 Ø Boilers per buildi ng - Last annual was 06/2017 Ø Pressure Vessels per building -12/2016 Ø Backflow Testing per building - All buildings Backflows were done 05/2018 Ø 3 year Bibb Hose per building - Data not available at this time.

Ø 5 year Obstruction Tests per building - Data not available at this time.

Ø Generators per building - Annual PM's done 02/2018. We also have monthly pm's on them.

Ø Annual Chiller Maintenance per building - All buildings Chiller PM's were done in 02/2018.

A : See above highlighted Green.

Q : Please provide the Current manpower for buildings as assigned.

A : GSA will not provide this information.

Q : Please provide a list of any GFE and building location.

A : Not available at this time.

Q : (Ref. B.1.1) Please advise if the government will incorporate a block which requests:

Total Cost (Base + All Option Periods) for Monthly Operations and Maintenance & Annual Total Maintenance for evaluation purposes?

A : Matt to answer. The total cost is for evaluation purposes only, and is included within the Figure B-3 spreadsheet. It is not a necessary part of the Section B pricing.

Q : (Ref. B.1.2) Please clarify how the offeror can be compensated for example “Reimbursable Repairs” or “Additional Services” which may involve only labor?

A : Refer to C.40.3. Which is Reimbursable Repairs and C.2.3. / H.18. are Additional Services.

Q : These requirements are outside of basic recurring services?

A : This question is not clear.

Q : (Ref. B.2 & B.5) Please clarify if “Figure B-1” must be submitted with the Offerors proposal for evaluation purposes or only when the offeror is notified of he/she is the successful offeror? There seems to be a conflict with para B.2 & B.5?

A : Matt to answer.

Q : (Ref. C-III) Please clarify which buildings have metering systems and the types so that the offeror can project material costs for what’s in existence now?

A : Each building in the solicitation has a water, gas, and electric meter.

Q (Part 1) : (Ref. C.1.1) Please clarify who is responsibility for “replacement” vs “repair” of equipment when it comes to “Shared Liability”?

A (Part 1) : Contractor is responsible up to the shared liability threshold for replacement and repair of equipment. For example: Such as if water heater failed and replacement of the water heater is required, shared liability applies. If the water heater can be repaired and does not require complete replacement the shared liability also is applied. This also applies to all other equipment, systems, parts...etc as well. All modifications to install or repair/replacement equipment/components is part of the shared liability.

Q (Part 2) : Does this mean the offeror is responsible for “UP TO SHARED LIABILITY LIMIT OF $2500 and GSA responsible for the remaining balance?

A (Part 2) : Yes.

Q : (Ref. C.1.1(e)) Please clarify the meaning of “Limited to $200/3 Hrs service call threshold”……does this mean a total of $200 or 3 Hrs for entire contract year? After this threshold amount has been met the government takes full liability for the remainder of the contract year.

A : C.1.1 (e). Architectural and structural systems, fixtures, and equipment within the site (to the property line). Limited to $200/3 hour per service call threshold. C.39.1 General:

The Contractor shall maintain, repair, replace, modify, and restore all of the architectural and structural components of the building. The Contractor shall conduct routine inspection and minor maintenance and repair of interior and exterior architectural and structural systems components. Region 7 GSA sets the threshold of these type repairs at $200/3 hours of labor. We are not expecting you to replace the facade of a building, but if a piece has come off, we would expect you to repair it if it is under the service call threshold of $200/3 hours. This is per occurrence not per year.

Q : (Ref. C.1.1(o)) Please clarify that offeror will be allowed to apply “Markup Coefficient” to remaining balance for “labor” associated for updating/installing software/firmware for BAS Controls? Reference B.1.2 “Markup Coefficient” which states this does not apply to labor….how does the offeror recover cost for manage of subcontractor doing work on BAS Controls that exceed Shared Limit of liability?

A : The O&M Contractor is not allowed to mark up the labor for work they perform nor allowed to mark up the labor on work that is subcontracted out.

Q : (Ref. C.2.3.7) Please clarify that the offeror is only responsible for costs UP TO the SHARED LIMIT OF LIABILITY (Parts and Labor)?

A : It doesn’t become shared liability unless the parts or materials are over $2,500. Labor is not included in this.

Q : (Ref. C.8.7.4) Please confirm that when the Contractor provides “escorts” after hours that the contractor will be paid based on our loaded rates which are based on required CBA wage rates per classification of the employee?

A : This depends on what the escort requirement is for. Please refer to the following Sections:

C.17., H.1.4.1., H.1.4.3., H.1.4.4., and H.3.

Q : (Ref. C.17) Please clarify how GSA can pay different rates when the Contractor is required to pay the loaded hourly rates plus fringe benefits as outlined in the Collective Bargaining Agreement (CBA) times 1.5 for overtime? Please confirm the Offeror is authorized to legally pay different rates as GSA has outlined in this paragraph which is different from what’s mandated in the CBA attached to this solicitation?

A : GSA will comply with the CBA rate as long as the employee is covered on the CBA. $30.50 an hour is an Error. The Initial Per Productive hour should be $36.39 for a GMW.

Q : (Ref. C.22.1) Please clarify that the Contractor will be allowed to apply the coefficient to LABOR for using a subcontractor to program software and/or conduct firmware updates for this requirement or will GSA issue its own contract to perform any software programming or firmware updates?

A : If costs are associated with the update/install, software/firmware update the shared liability will apply. If there is a panel that needs to be replaced that requires new software or reprogramming the shared liability applies as well. If a software upgrade is required across the BAS system that does not require hardware replacement or an upgrade GSA is responsible for these costs. Again GSA does not pay markup on labor.

Q : (Ref. C.22.2) Please clarify that the Contractor will be allowed to apply the coefficient to LABOR for using a subcontractor to program software and/or conduct firmware updates for this requirement or will GSA issue its own contract to perform any software programming or firmware updates?

A : If costs are associated with the update/install, software/firmware update the shared liability will apply. If there is a panel that needs to be replaced that requires new software or reprogramming the shared liability applies as well. If a software upgrade is required across the BAS system that does not require hardware replacement or an upgrade GSA is responsible for these costs. Again GSA does not pay markup on labor.

Q : (Ref. C.23.3) Please clarify that GSA will reimburse the Contractor based on specific employee classification per the CBA at the loaded rates for any after hours work?

A : Since the question may pertain to subcontractors and in house workforce please refer to the following paragraphs: C.17., H.1.4.1., H.1.4.3., H.1.4.4., H.3., as well as C.23.3, and C.35.1 (C.23.3 and C.35.1 have been changed by Amendment PA02).

Q : (Ref. C.23.5) Please clarify whether GSA will reimburse the Contractor for routine work which goes past “Normal Working Hours” and “Weekends” in accordance with the required loaded rates per the CBA for any work performed by an employee after hours or on weekends?

A : If the CO or designee authorizes this type of work to be accomplished after hours or on weekends the CO or designee may authorize the hours could be used from the 734 hrs identified in the blue paragraph C.23.3 and blue paragraph C.35.1.

Q : (Ref. C.33) Please clarify whether GSA will reimburse the Contractor for routine work which must be performed “outside of normal working hours” in accordance with the required loaded rates per the CBA for any work performed by an employee after hours or on weekends?

A : If the CO or designee authorizes this type of work to be accomplished after hours or on weekends the CO or designee may authorize the hours could be used from the 734 hrs identified in blue paragraph C.23.3 and blue paragraph C.35.1

Q : (Ref. C.35.1) How many days’ notice in advance of contract date will GSA give the successful offeror to insure they adequate time to prepare a “Preventive Maintenance Schedule” since this deliverable is required “10 Days prior to Contract start date”?

A : 10 Days prior to Contract start date.

Q : (Ref. C.35.4) Please clarify that the Contractor will be allowed to apply the coefficient to LABOR for using a subcontractor to program/update software and/or conduct firmware updates or for performing “periodic backups when the Regional Office FMSP does not provide this function?

A : If costs are associated with the update/install, software/firmware update the shared liability will apply. If there is a panel that needs to be replaced that requires new software or reprogramming the shared liability applies as well. If a software upgrade is required across the BAS system that does not require hardware replacement or an upgrade GSA is responsible for these costs. Again GSA does not pay markup on labor.

Q : (Ref. C.35.4.1.1(e)) Please clarify that GSA expects the Contractor to be responsible for any breaks in copper and fiber cabling for IP Network Communication in accordance with PBS Telecommunication Distribution and Design Guide? If so, this appears that a subcontractor will be required due to the specialized nature of this type of work….therefore will GSA allow the coefficient to be applied to all costs including LABOR that’s over the shared limit of liability?

A : GSA will only allow the coefficient to be applied to parts, material, or equipment. Again GSA does not pay markup on labor.

Q : (Ref. C.36.5) Please clarify why GSA will not allow the “shared liability threshold” to apply to “coupon racks” which GSA is requiring the Contractor to absorb this purchase and installation costs? Ex. The average costs to purchase and install the 3 systems may average $1200 per building times 4 buildings for a total cost of $4800 minus $2500 (shared liability)=$2300 which the Contractor will be responsible to absorb this cost.

A : GSA will not require installation of new coupon racks!

Q : (Ref. C.40.1) Please clarify that GSA agrees that Contractor’s are allowed to apply coefficient to the entire amount which exceeds the $2500 shared liability limit based on the following: “the cost of the subcontractors labor and material WILL be treated as a “REPAIR PART” for the purposes of calculating the repair threshold?

A : The contractor shall not apply the coefficient to labor costs. Again GSA does not pay markup on labor.

Q : (Ref. C.40.2) Please clarify why “no labor cost” is allowed for “specialized work which requires a “subcontractor” and is allowed per C.40.1 which all is approved by the Contracting Officer in advance?

A : If the CO or their designee approved the work to be performed by a sub-contractor to the prime contractor and the work falls under the shared liability definition, GSA does pay the labor performed by the sub-contractor. However, the O & M will not markup the labor portion of the invoice provided by the sub-contractor. The sub-contractor must separate the materials and labor on their proposal and invoice! Again, GSA will not allow the contractor to markup the labor.

Q : (Ref. C.40.5) Please clarify the conflict with C.40.3 “Reimbursable Repairs” and Contract clause 52.245-26 “Limit of Liability” which holds the Contractor liable for all costs (parts & labor) up to $2500 limit of liability threshold. A repair will consist of parts;

materials; and labor so why is labor excluded in this example and who pays for LABOR costs exceeding $2500 shared liability threshold?

A : No conflict found. Section C.40.5 is an example of how the shared liability is applied. C.40.3 is the definition of Reimbursable Repairs which answers this question. The shared liability doesn’t get applied until the parts or materials exceed ($2,500 base price of materials before your mark-up is applied) (not including labor). GSA pays costs above the $2,500 (Reminder GSA will not allow the contractor to markup the labor).

Q (Part 1) : (Ref. C.40.8) Please clarify that a repair estimate ordered by GSA from an outside source if it includes “Parts and Materials” only or does it include “Parts;

Materials; and Labor”?

A (Part 1) : All cost proposals shall include labor hours, labor rates, and cost of parts and materials. All sections must be broken out by material, parts, and labor cost.

Q (Part 2) :Lastly, please confirm that if “Labor” is included in the Governments repair cost from an outside source that the Government will only be deducting $2500 ONLY from “Parts and Materials” and not the total cost from their source which normally will include costs for part; materials; and labor?

A (Part 2) : All cost proposals shall include labor hours, labor rates, and cost of parts and materials. All sections must be broken out by material, parts, and labor cost. It becomes a shared liability when the parts and materials exceed ($2,500 O&M cost price of materials before your mark-up is applied) (not including labor).

Q : (Ref. C.41.16.3(b)) Please provide the contact details i.e. email address POC within “USDA” which the Contractor is required to submit its monthly cost?

A : This information will be provided after contract award date if still required.

Q : (Ref. C.42.3) Please confirm whether the contractor will be reimbursed as per C.42.2 “Fire Alarm System Services” which states that for work after hours the Contractor must use “Emergency Call Back Hours” for any work performed “after hours” and once the 734 hours is expended then GSA will pay for these hours?

A : Yes.

Q : (Ref. H.18.6) Please clarify what guidance takes precedence i.e. C.40.1 allows “labor” to be added to materials for purposes of calculating the repair threshold but H.18.6 states markup of the coefficient in price schedule applies to parts and material only and not labor?

A : Yes (Reminder GSA will not allow the contractor to markup the labor).

Q : (Ref. 52.216-19) Consider correcting spelling of “Orrder” to “Order”.

A : Corrected within Amendment PA02.

Q : (Ref. 52.232-19) Please clarify if the date within this clause which reads 30 September 2017 should read 30 September 2018?

A : Corrected within Amendment PA02.

Q : C.4.1 and F.4 and C.5.1f – The verbiage in section C.5.1f reflects a deficiency list with a due date 45 days prior to contract start, but the verbiage in C.4.1 and chart in F.4 reflect 30 days prior to contract start. Will the government accept 30 days in both sections?

A : No, the deficiency list shall be due 45 days prior to contract start. See Amendment PA02.

Q : C.8.2 Communication Equipment: Is there a list of approved mobile devices that are compatible with the BAS reporting notifications and GSA email servers?

A : The mobile devices shall be able to receive multiple emails and texts.

Q : C.8.4 Service Request and Administrative Support: What are the requirements for the Customer Service Desk? Can this function be managed from a remote location (i.e.

answering service)?

A : Yes.

Q : C.8.4: Does the RFP require a full-time Customer Service Desk (CSD) during normal business hours?

A : Yes as long as the calls from the customers are being answered and responded to promptly.

This could be performed on site by O&M staff, remote Corporate Office staff, Onsite Supervisor, Onsite Project Manager, Administrative Clerk, or through an answering service. Most importantly, GSA and the tenants that occupy our facilities have a mechanism to communicate problems within the facilities in a timely and professional manner.

Q : C.8.4: If a full-time CSD is required, must it be staffed at all times during business hours or can calls be handled by means other than someone being physically located at the CSD? For example, may service calls be handled by an answering service or call-forwarding to supervisors on duty, etc.?

A : Yes as long as the calls from the customers are being answered and responded to promptly.

This could be performed on site by O&M staff, remote Corporate Office staff, Onsite Supervisor, Onsite Project Manager, Administrative Clerk, or through an answering service. Most importantly, GSA and the tenants that occupy our facilities have a mechanism to communicate problems within the facilities in a timely and professional manner.

Q : C.8.5 Use of CMMS: Is CMMS fully functional and implemented? If not, which functions remain to be implemented?

A : Yes! All functions are currently implemented.

Q : C.20. Labeling of Electrical Circuits: Is labeling of electrical circuits complete and up to date?

A : GSA expects any new work that is performed during the contract that proper labeling is done for the new work. However, if the O&M discovers incorrect labeling during the performance of this contract it is their responsibility to notify the COR.

Q : C.22.1. Control Systems: Are all chillers over 50-ton capacity controlled by the BAS, centrally alarmed with paging features? If not, which equipment is not?

A : Yes.

Q : C.22.1. Control Systems: Is the Tridium Niagra Jace system a proprietary system?

A : No.

Q : C.28. Advanced Metering Program: Does GSA currently have AMS connected to the

BAS?

A : Yes.

Q : C.34. Plumbing and Restrooms: How many battery powered fixtures are currently in use in the facilities? Is replacing batteries the contractor’s responsibility?

A : Approximately 50 and yes the O&M is responsible for replacing the batteries.

Q : C.35.1. General: When was infrared testing last completed? Is the infrared testing an annual requirement for this contract?

A : This section has been updated and annual IR testing has been removed. See Amendment

PA02.

Q : C.36.3 Initial Report and Development of Program: Other than within the first month of the contract, is there a requirement to have water treatment lab analysis completed?

A : Yes there is a monthly water treatment lab analysis requirement.

Q : C.36.5 Corrosion Monitoring: How many current condenser water loops, hot water loops, or main chilled water loops do not have electronic monitoring systems or coupon racks?

A : Condenser water loops 4 total electronic monitoring systems and coupon racks, hot water loops / chilled water loops knock out pots only.

Q : C.39.5 Interior Signage and Directories: How many electronic directories will the contractor be responsible for maintaining/updating?

A : None currently.

Q : C.41.5 Fuel Storage Tanks: How many and what size tanks are currently in-service?

A : None, All Generators run off of Natural Gas.

Q : Section C.41.14: How many areas have been identified as confined space?

A : Approximately 13 and spaces are clearly marked.

Q : C.41.17.3 and Bidders Library: How many backflow devices are currently in operation?

Domestic water/Fire?

A : Refer to bidders library and each locations inventory.

Q : C.42 Fire Protection and Life Safety Equipment and Systems: Will Fire alarm system testing, maintenance and repairs be performed during normal business hours or after hours?

A : Currently the testing/inspection is performed during normal business hours.

Q : C.42 Fire Protection and Life Safety Equipment and Systems: Is the current company responsible for Fire Alarm Monitoring Service?

A : Yes.

Q : C.42 Fire Protection and Life Safety Equipment and Systems: If installed, is 3-year Bibb Hose testing and 5-year internal testing required under this contract?

A : Yes but follow all applicable codes.

Q : C.42.4 Fire-rated Door Assemblies: When was the last inspection of all fire-rated doors?

A : Hale Boggs Federal Bldg. & Courthouse (GSA Bldg. No. LA0085ZZ): 02/2018, J.M. Wisdom Courthouse (GSA Bldg. No. LA0035ZZ): 02/2018, F.E. Hebert Federal Bldg. (GSA Bldg. No.

LA0034ZZ): 02/2018, U.S. Custom House (GSA Bldg. No. LA0033ZZ): 02/2018, BPSH New Orleans (GSA Bldg. No. LA0000NE): 02/2018 .

Q : C.42.11 Emergency and Standby Power Systems: When was the last PM performed on each generator?

A : Annually: 02/2018, Monthly: 05/2018 .

Q : C.42.11 Emergency and Standby Power Systems: When was the last 6-year maintenance test performed on the extinguishers?

A : Data not available at this time.

Q : C.42.11 Emergency and Standby Power Systems: Do the generators require a monthly and annual load bank test?

A : Annual load bank test.

Q : C.42.11 Emergency and Standby Power Systems; Can the monthly load test, if required, and the annual load bank test be completed during normal business hours?

A : Yes, but this will need to be coordinated with the COR.

Q : H.16: Is there an area available for contractors to park?

A : Limited Parking Approximately 4 spots at this time but is subject to change.

Q : Figure L-1 Management Plan Worksheet: According to the Government’s baseline there is a full-time HVAC technician assigned to the BPSH. Is it required that the technician remain at this facility full-time during normal business hours?

A : There are only two full time positions on this contract. It is up to the contractor to staff the contract appropriately if the contractor deviates from the provided baseline per the PWS a two page worksheet shall be provided to justify. The PWS does not require a HVAC tech to assigned to any facility.

Q : L.4.2: Are we to provide copies of Reps and Certs in the Proposal? If so, where?

A : See Sections L.4.2.3. And L.4.2.5. Within Amendment PA02.

Q : L.4.2.2.5: The directions indicate a separate, sealed package for each of the three proposal parts. Are we to provide a printed copy of the Proposal or just the Electronic Versions on CD-R?

A : The proposal shall be submitted via electronic versions on CD-R ( please do not provide printed copies ). Please review L.4.2.3 of the solicitation. All submissions are to be broken down in three parts. Each part shall be in a separate sealed package and contain 1 Electronic CD-R. Each separate sealed package shall contain one of the following: 1 - CD-R of the Technical Proposal (Part 1), 1 - CD-R of the Price Proposal (Part 2), and 1 - CD-R of the Miscellaneou Documents (Part 3). Also see the SF 30 Continuation Sheet within Amendment

PA02.

Q : L.5.1.1 Management Plan Narrative: the directions in the fourth bulleted item refer to “the table below” that is to be included in the proposal referring to subcontractors. Can you please advise what table is to be included as nothing is below this section?

A : See Amendment PA02; the reference to a table has been deleted.

Q : L.5.1.1: is the Quality Control Plan (QCP) included in the 10-page limit for the Management Plan Narrative? If not, is there a page limit for the QCP?

A : Yes, there is a 10 page limitation for the Management Plan Narrative. The Management Plan Narrative shall consist of the Managerial Approach as well as the Quality Control Plan.

Q : L.5.3.1: If our clients have completed a CPAR, should we include a copy in the proposal?

A : It is not necessary for Offerors to include a completed CPAR within their proposal. For any past performance references that have a completed CPAR, GSA will access the report for evaluation.

Q : L.5.3.2, para. 3 specifies that “The Offeror shall e-mail the Past Performance Questionnaires to the Past Performance references and instruct the references to e-mail their responses directly to the GSA Contract Specialist …” However, para. 5 specifies that “Upon completion, the Past Performance Questionnaire should be return[ed] to the offeror for submission with their technical proposal.” Please clarify if we are to submit completed questionnaires in our proposal or if they are to be emailed to the Contracting Specialist by our clients.

A : See Amendment PA01. Past performance references shall submit their responses directly to the GSA Contract Specialist.

Q : Bidders Library: How many and what type of light fixtures are in the Parking Area?

A : 6 Fixtures, 175w Mercury Vapor Lights .

Q : Bidders Library: How many roll-up doors and motorized gates?

A : Refer to the provided equipment inventory.

Q : Bidders Library: Do any buildings have roof anchors points that will require load certification?

A : Yes but GSA is responsible for certification and weight tests.

Q : Bidders Library: Are there any hydraulic or mechanical bollard systems?

A : Only stationary bollards present.

Q : Bidders Library: Please provide number of sewage ejection sumps? When was the last date it was pumped? Is it required every (3) years?

A : Wisdom 1 Sewage Ejector Pump last done 04/2018; Hale Boggs: 2 Pumps, PM'd & pumped out 12/2017. Note: this is an annual requirement.

Q : Section L.4.2.3 Submission, Part One – Technical Proposal.

Part One - Technical Proposal shall be in a separate sealed package and contain 1 Electronic CD-R of the Technical Proposal, marked “TECHNICAL PROPOSAL for Solicitation 47PH0218R0005.” The Electronic copies located on the CD-R must consist of a consolidated Adobe Acrobat compatible .pdf file of all components of the technical proposal. Additionally, the CD-R must include original completed versions of spreadsheets provided in Section J in the format provided.

Question: What specific documents from Section J are to be included in the Technical Proposal? Are the following the only completed versions of spreadsheets required to be submitted from Section J?

J.10. Figure B-1, Contractor Staffing Declaration J.11. Figure B-2, DOL/CBA Combination Wage Adjustment Spreadsheet J.12. Figure B-3, Pricing of Services

Figures B-1 and B-2 appear to be something the successful contractor would complete following award:

B.2. CONTRACTOR STAFFING DECLARATION

Figure B-1 , Contractor Staffing Declaration, must be completed by the contractor and submitted to the Contracting Officer (CO) 21 calendar days prior to the contract start date . This form must also be submitted to the CO when any modifications to the contract by GSA result in changes in staffing. A blank Figure B-1 is included as part of the solicitation.

B.3. WAGE ADJUSTMENTS

Wage adjustments will be considered at the beginning of each renewal option period, if exercised , in accordance with FAR 52.222-43 Fair Labor Standards Act and Service Contract Act – Price Adjustment (Multi-year and Option Year).

Figure B-2 , SCA DOL/CBA Combination Wage Adjustment Spreadsheet is a sample worksheet to illustrate how wage adjustments will be calculated as a result of changes in wages that result from Department of Labor Wage Determinations or Collective Bargaining Agreements. A blank Figure B-2 is included as part of the solicitation.

A : As stated in Section B.2., The Figure B-1, Contractor Staffing Declaration must be completed by the contractor and submitted to the Contracting Officer (CO) 21 calendar days prior to the contract start date. This form must also be submitted to the CO when any modifications to the contract by GSA result in changes in staffing. A blank Figure B-1 is included as part of the solicitation for reference only. Therefore, the Figure B-1 shall not be included within your proposal. The Figure B-2 Spreadsheet is provided as a sample only and will be used for annual Service Contract Act (SCA) and/or Collective Bargaining Agreement (CBA) wage adjustments during the exercise of Option year periods after award; therefore, the Figure B-2 shall not be included with the proposal.

Q : L.6 Pricing Proposal Requirements The “Pricing Template” attached to this solicitation must be utilized/ See the Microsoft Excel Attachment, Section J.7., titled, “Pricing Template” FIGURE B-3. No other pricing template will be considered.

Question: According to Section J List of Attachments, J.7 is titled Qualifications of Electrical Testing Technicians (ETT). Should this refer to J.12. Figure B-3, Pricing of Services?

A : Correct; the section should refer to J.12. instead of J.7. This has been corrected via Amendment PA02.

Q : Section L.4.2.3 Submission, Part Three – Miscellaneous Documents

Part Three – Miscellaneous Documents shall be in a separate sealed package and contain 1 Electronic CD- R of the Price Proposal, marked “MISCELLANEOUS DOCUMENTS for Solicitation 47PH0218R0005.” The Electronic copies located on the CD-R must consist of a consolidated Adobe Acrobat compatible .pdf file of all components of the price proposal.

Question: should information from the pricing proposal (Part Two) be included in Part Three Miscellaneous Documents? Or is pricing information to be submitted in Part Two Price Proposal only, and Part Three Miscellaneous Documents only include the SF33 and SF30(s), List of Offeror Key Personnel and POC Info, SAM Information, JV Information (if applicable)?

A : See Amendment PA02; Part Three shall only contain the information referenced within the “note” in Section L.4.2.3.

Q : L.4.2.1. Proposals Shall Be Submitted in Three (3) Separate Parts

Part 3 - Miscellaneous Documents

- Signed Standard Form 33

- Signed Standard Form 30 (s), if any

- List on offeror key personnel and point of contact information

- Proof of registration in System for Award Management ( www.sam.gov )

Question: Which Key Personnel are to be listed? For the company POCs? Or for personnel to be performing on the actual contract?

http://www.sam.gov/

A : The Offeror shall list all key personnel who would be performing in any way on the actual contract.

Q : Regarding the work order history provided for service calls, please provide the number of hours associated with these service calls. Also, please provide an annual or three year summary of the number of service calls and hours per call type.

A : Refer to bidders library.

Q : Reference SOW Section C.39. ARCHITECTURAL AND STRUCTURAL SYSTEMS MAINTENANCE and the requirement for the contractor responsibility limited to $200/3 hrs service call threshold for architectural and structural systems, fixtures, and equipment within the site (to the property line). Please provide a three year history of the number of calls associated with this task.

A : Refer to bidders library One year history has been provided.

Q : In 2017, the Bidder’s Library (NOLA Work Order History) shows that there were no reimbursable repairs. Please confirm that there were no reimbursable repairs in 2017. In addition, please provide 3 years of reimbursable repair history.

A : Approximately 12 reimbursable repairs have been made over the past two years.

Q : In consideration of Customer Work Orders, how many customer work orders should be expected (annually and/or monthly)?

A : Refer to the bidders library.

Q : Are there any requirements for the contractor to obtain the environmental and safety permits required by federal, state, and local agencies?

A : The contractor will be required to obtain appropriate federal, state, and local licenses, certifications, and permits if the contractor plans to actively handle, disturb, and/or remove hazardous materials to include asbestos, lead based paint, and PCBs. Such tasks must first be reviewed and approved by the GSA. The majority of hazardous material handling and removal is handled by a separate abatement contract who are properly licensed and trained. However, the O&M contractor will be required to train all personnel on required OSHA safety training for awareness of the existence and safe work practices around hazardous materials present in the buildings.

Work safety permits such as hot work permits or confined space entry will be required of the O&M. Any further environmental permitting required for the building will be undertaken by GSA.

Q : Reference SOW Section C.41.15. Asbestos Management. Is there currently any asbestos present in any of the buildings in this portfolio? If so, please advise which building(s).