Exhibit 4 Contractor Submittals Deliverables Chart.pdf
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- Attached to
- Custodial and Related Services for TSA Location-Dane County Regional Airport, Madison, WI
- Solicitation number
- 47PF5327R0001
- Issued by
- Not on record
About this file
This document is a Contractor Submittals/Deliverables Chart that outlines all required submissions a contractor must provide before and after contract start, with specific deadlines measured in calendar days.
The chart specifies 25 distinct deliverables organized by submission timing. Pre-contract submissions due 15 days prior to start include the Cleaning Schedule, Staffing Plan, Cleaning Plan, Quality Control Plan (QCP), Snow and Ice Removal Plan with chemical products list, Communication Approach with personnel contact information, and Grounds Maintenance Plan. Additional pre-start deliverables with 5-day deadlines include the Strike Contingency Plan, Child Care Health Certification, and Initial Deficiency List for the Irrigation System. Security-related items—Fitness Determination or other Security Requirements and Exposure Control Plan—are also due 15 days before contract start. Safety Data Sheets (SDS) must be provided prior to bringing or using products onsite and made available for inspection upon request. Post-contract start submissions include the Hazard Communication Plan (15 days after), Initial Pest Assessment (15 days after), Integrated Pest Management Plan (15 days after assessment), Pesticide Control Plan (15 days after assessment), Pandemic Plan (30 days after), Asbestos Awareness Certification (60 days after and within 5 days of training completion), Employee and Supervisor Training documentation (90 days after and within 5 days of completion), Window Washing Safety Plan (30 days before performing service), monthly Waste/Recycling Reports, Recycling Proceeds documentation, and pre-seasonal irrigation system damage lists. Several deliverables designated "Reserved" and the Pest Control Logbook and CUI requests are submitted as required by the Contracting Officer. The QCP and Snow/Ice Plan require annual reviews and updates, with the Snow/Ice Plan due no later than October 1 each year.
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EXHIBIT 4: Contractor Submittals/Deliverables Chart
SUBMITTAL DATES ARE IN CALENDAR DAYS.
SUBMISSION
TIMING
(Before/After Contract Start)
ITEM PWS
REFERENCE
DEADLINE TO
SUBMIT TO CO OR
DESIGNEE (Days = calendar days)
ACTUAL
CONTRACTOR
SUBMISSION
DATE
ACTUAL
GOVERNMENT
APPROVAL
DATE
Before & After Cleaning Schedule 1.1 Initial - proposal/quote package
Final - NLT 15 days prior to contract start & updated as needed. At a minimum the QCP shall be reviewed by the contractor prior to each Option Year for any appropriate updates and the Snow/Ice Plan updated NLT October 1 of each year.
Before & After Staffing Plan 1.2
Before & After Cleaning Plan 1.3
Before & After Quality Control Plan
(QCP)
1.4
Before & After Snow and Ice Removal Plan with List of Chemical Products
Reserved
Before Fitness Determination or other Security Requirements
5.1 15 days prior to contract start
Before Exposure Control Plan 3.10 15 days prior to contract
Before & After Communication Approach, including personnel contact info
1.6 15 days prior to contract start & updated as changes occur.
Before Child Care Health Certification
Reserved 5 days prior to contract
Before & After Grounds Maintenance Plan, per season
Reserved Final - NLT 15 days prior to contract start & updated as
Before Initial Deficiency List (IDL) for Irrigation System
Reserved 5 days prior to contract
Before & After Strike Contingency Plan
3.14 5 days prior to contract start and updated annually
Before Safety Data Sheets
(SDS)
3.13 Prior to bringing and/or
using these products onsite & shall be made available for inspection by CO or designee any time upon request.
After Hazard Communication Plan
3.12 15 days after contract start & updated as
After Initial Pest Assessment 2.3.2 15 days after contract
After Integrated Pest Management Plan
2.3.2 15 days after Assessment
After Pesticide Control Plan 2.3.2 15 days after Assessment or as required by the CO
After Pest Control logbook 3.2.9 As required by the CO
After Pandemic Plan 3.11 30 days after contract
After Asbestos Awareness Certification -
RESEVERD 60 days after contract start & NLT 5 days after training completion
After Employee & Supervisor Training
3.3 90 days after contract start & NLT 5 days after training completion
After Waste / Recycling Reports
RESEVERD Monthly
After Recycling Proceeds RESEVERD At the time obtained
After Window Washing Safety Plan
2.3.5 30 days prior to performing the service
After Pre-seasonal list of irrigation system damages
RESEVERD Prior to each season
After Request for Controlled Unclassified Information (CUI)
5.6 As required by the CO
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